Business

ED45 (Contract and Position Adjustment)

emoreno (emoreno@undisclosed.example.com) — 2026-04-01T19:05:13+00:00

ED45 (Contract and Position Adjustment) Th ED45 record is used to adjust an employee's previously submitted and TRS-accepted ED40 record. Note: All Original fields must be completed and at least one New field. Access the TEAM Report Formatting Guide - ISDs, Charters, and ESCs for additional reporting information and complete file record layouts.

ASCENDER - NYR Payroll Process Quick Checklist

emoreno (emoreno@undisclosed.example.com) — 2026-03-31T13:09:42+00:00

ASCENDER - NYR Payroll Process Quick Checklist Click here to generate a PDF of this guide. This checklist provides a quick at-a-glance view of the steps listed in the complete ASCENDER - Next Year Payroll Process guide. You can click the step link to open additional information about the step (as it is displayed in the complete guide).

general:humanresources:maintenance:staffdemo:demographicinformation_peimsfields

emoreno (emoreno@undisclosed.example.com) — 2026-03-27T20:10:24+00:00

Field Description Staff ID/SSN (Social Security Number)This field is only enabled when adding a new employee record. Type the employee's nine-digit Staff ID/Social Security Number, which uniquely identifies the employee.

general:grantprojectsmanagempuserprofiles

emoreno (emoreno@undisclosed.example.com) — 2026-03-25T18:18:36+00:00

VCV Under User: First NameType the user's first name. This field can be a maximum of 50 characters. Last NameType the user's last name. This field can be a maximum of 50 characters. VCV In the Phone fields: Area CdType the three-digit area code of the phone number.

ASCENDER - Next Year Payroll Process

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T20:48:49+00:00

ASCENDER - Next Year Payroll Process Click here to generate a PDF of this guide. Created: 03/09/2018 Reviewed: 03/19/2026 Revised: 03/19/2026 The purpose of this document is to guide you through the necessary steps to create next year's payroll. This process includes updating tables and employee information, calculating salaries, performing edits, and interfacing payroll to Budget. This process occurs in the next year and does not interfere with the current year processing.

Mass update salary calculations

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:39:33+00:00

Mass update salary calculations Log on to the next year pay frequency. Payroll > Utilities > Mass Update > Salary Calculation Perform salary calculations if you are using salary tables. This tab is used to automatically calculate salaries for active employees (pay status 1) that are linked to the salary tables. You can quickly calculate salaries and automatically update important fields in the employee record.

Update tax/deductions

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:39:01+00:00

Update tax/deductions Log on to the next year pay frequency. Payroll > Tables > Tax/Deductions > FICA Tax Retrieve the FICA rates for the 2026 calendar year and print a copy for reference. Then, retrieve the 2027 calendar year record and manually enter the 2026 rates for 2027 and click Save

Perform "test payroll"

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:38:35+00:00

Perform "test payroll" Log on to the next year pay frequency. Payroll > Utilities > Pre-Edit Payroll Data Run this utility to perform what could be called a “test payroll” for employees that meet the selected parameters. It is a partial run of calculations and it does not use transmittals or leave files. This utility can be run in either the current year or next year.

Update employee credentials

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:37:07+00:00

Update employee credentials Log on to the current pay frequency. Personnel > Tables > Credential Update the Credential tabs as needed. This information is used to maintain teacher credentials, is usually done by the personnel department and does not affect salary calculations.

Generate reports to verify employee data

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:36:42+00:00

Generate reports to verify employee data Log on to the current pay frequency. Generate the following reports to assist in verifying employee data. * Personnel > Reports > Personnel Reports > HRS1000 - Roster of Personnel - If an employee was not copied over to the next year, run the Copy CYR Staff to NYR utility again for only the single employee.

Copy current year staff to next year

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:36:10+00:00

Copy current year staff to next year Log on to the current pay frequency. Payroll > Next Year > Copy CYR Staff to NYR [Copy CYR Staff To NYR Page] Copy the employees from the current year payroll to the next year payroll. If you have multiple pay frequencies, complete this task in all pay frequencies. Reminder: Be aware of where the budget is in terms of the fiscal year.

Copy current year tables

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:35:49+00:00

Copy current year tables Log on to the current pay frequency. Payroll > Next Year > Copy CYR Tables to NYR > Copy Current Year Tables [Copy Current Year Tables Tab] VCV Click Select All Tables to select all current year tables to be copied to the next year. It is recommended that all tables are copied so that you have immediate access to any selected table.

Clear next year tables

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:35:19+00:00

Clear next year tables Log on to the current pay frequency. Payroll > Next Year > Copy CYR Tables to NYR > Clear Next Year Tables [Clear Next Year Tables Tab] If the next year payroll process was used last year and those records were not cleared, use the following steps to clear the records. VCV Do not select the Clear EOY Accrual Data Only

Perform staff benefits update

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:34:42+00:00

Perform staff benefits update Log on to the next year pay frequency. Payroll > Utilities > Employee Benefits Interface > Import Annual File Perform the employee benefits update and import process. [Import Annual File Tab] VCV Under Year Selection, select one of the following: * Current Year * Next Year Active Employees OnlySelect to base the selected pay frequency for the records on the highest pay frequency in which the employee is active.

Generate the Account Code Comparison Report

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:33:40+00:00

Generate the Account Code Comparison Report Log on to the next year pay frequency. Generate the following report before calculating salaries. Payroll > Reports > Payroll Information Reports > HRS6000 - Account Code Comparison - This report is used to verify the distribution codes from the master distribution page against the account codes in Budget.

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emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:32:15+00:00

Mass update extra duty remaining payments

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:20:17+00:00

Mass update extra duty remaining payments Log on to the next year pay frequency. Use the Mass Update utility to update employee data in preparation for the new school year. This utility allows you to quickly and easily mass change data resulting in minimal manual changes to individual employee records with less possibility of manual entry errors.

Mass update various employee fields

emoreno (emoreno@undisclosed.example.com) — 2026-03-19T19:19:24+00:00

Mass update various employee fields Log on to the next year pay frequency. Use the Mass Update utility to update employee data in preparation for the new school year. This utility allows you to quickly and easily mass change data resulting in minimal manual changes to individual employee records with less possibility of manual entry errors.

general:nypayrollprocess_massupdate_employee_step13.jpg

emoreno (emoreno@undisclosed.example.com) — 2026-03-18T14:12:25+00:00

general:nypayrollprocess_extractpayrollaccountcodes.jpg

emoreno (emoreno@undisclosed.example.com) — 2026-03-03T17:29:56+00:00