https://help.ascendertx.com/test/business/ 2026-04-04T06:54:43+00:00 https://help.ascendertx.com/test/business/ https://help.ascendertx.com/test/business/lib/exe/fetch.php/wiki/favicon.ico text/html 2024-06-07T13:30:28+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/1?rev=1717767028&do=diff Process all August payrolls Payroll > Payroll Processing > Interface Processing > Interface to Finance After all August payrolls are processed, interface the payrolls to Finance. Before continuing with this process, verify that all service records have been extracted. text/html 2024-06-07T14:35:40+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/2?rev=1717770940&do=diff Extract August RP records and interface to Finance Payroll > Payroll Processing > TRS Processing > Extract Extract August Regular Payroll (RP) records. Process the RP extract with Child Nutrition amounts (if applicable) and interface to Finance. This allows you to process and interface the TRS On-Behalf journal and continue with end-of-year processing in Finance. text/html 2024-06-07T14:32:13+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/4?rev=1717770733&do=diff Create user-created report Log on to the next year pay frequency. Payroll > Reports > User Created Reports It is recommended to create a user-created report to identify employee contract begin dates in late July or August and their corresponding calendar codes. This report will be used in a later step to copy 10-month employees starting in those months (who won't receive their first paycheck until September) to the current year. Employees starting in September should not be included in this c… text/html 2024-06-07T14:47:09+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/5?rev=1717771629&do=diff Copy applicable calendars from NYR to CYR Payroll > Next Year > Copy Next Year Tables Use the user-created report from Step 4 to identify 10-month employees with contract begin dates in late July or August and their corresponding calendar codes. Keep in mind, these are the employees who receive their first pay check in September. In this step, you will text/html 2024-06-05T19:20:59+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/6?rev=1717615259&do=diff Copy employees with August contract begin dates from NYR to CYR Log on to the next year pay frequency. Payroll > Next Year > Copy NYR Staff to CYR CAUTION: Only copy employees whose contracts begin in August but will not receive first pay of new school year until September. [Copy NYR Staff to CYR Page] Under Parameters text/html 2024-06-07T15:12:28+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/7?rev=1717773148&do=diff Extract August TRS records Log on to the current year pay frequency. Payroll > Payroll Processing > TRS Processing > Extract Extract records again but do not interface to Finance as the interface was completed in Step 2. [TRS Processing Extract] VCV In the TRS Month field, select 8 (August). VCV In the TRS Year field, select the applicable TRS reporting year. text/html 2024-06-07T15:23:49+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/8?rev=1717773829&do=diff Maintenance ED records Payroll > Utilities > TRS Maintenance > Employee Data (ED) > ED20 (Demo) & ED40 (Contr and Pos) Perform ED Maintenance. Use the Payroll > Reports > TRS Reports > HRS8900 - Employee Data (ED) to verify the ED20 and ED40 information that was extracted. You may need to add/edit or delete ED records. TIP: If ED90 records are added during this step, it is recommended that you submit those records after your August RP has reached completed status, which is included in Step 15… text/html 2021-01-14T13:54:35+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/9?rev=1610632475&do=diff Extract RP20 records Payroll > Payroll Processing > TRS Processing > Extract Extract RP20 records again but do not interface to Finance as the interface was completed in step 2. text/html 2024-06-07T15:29:19+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/10?rev=1717774159&do=diff Create ED submission file Payroll > Payroll Processing > TRS Processing > Create Files Create the ED Submission file and upload it to TRS. Be sure to wait until the upload is completed successfully. [Create Files Tab] VCV In the TRS Month field, select 8 (August). VCV In the TRS Year field, select the applicable TRS reporting year. text/html 2024-06-07T15:16:31+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/11?rev=1717773391&do=diff Maintenance RP records Payroll > Utilities > TRS Maintenance > Regular Payroll (RP) > RP20 (Payroll) While you are waiting for the ED file to be successfully uploaded, verify employee data and if necessary, perform employee data maintenance. You may need to manually add all new hires for August to the RP20 record. [TRS RP20 Maintenance Page] VCV text/html 2024-06-07T15:45:57+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/12?rev=1717775157&do=diff Create RP submission file Payroll > Payroll Processing > TRS Processing > Create Files After the ED submission file is in a Completed status, create the RP submission file and upload it to TRS. [Create Files Tab] VCV In the TRS Month field, select 8 (August). VCV In the TRS Year field, select the applicable TRS reporting year. text/html 2024-06-07T15:47:24+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/13?rev=1717775244&do=diff Determine TRS payment After all submission files are in a Complete status, determine the TRS payment amount, and then make the payment through TEXNET. [TexNet] text/html 2024-06-07T15:54:42+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/14?rev=1717775682&do=diff Record TRS payment After making the TRS payment through TEXNET, use one of the following options to record the actual TRS reporting payment amount and ensure that the transaction is recorded in the correct accounting period. * Payroll > Utilities > Transfer Transaction Processing text/html 2024-06-07T15:50:50+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/15?rev=1717775450&do=diff Delete pending TRS interface for August Payroll > Payroll Processing > TRS Processing > Interface Reminder: This interface was performed in step 2. [Interface Tab] VCV Select the transaction. VCV Click Delete Pending. A warning message is displayed prompting you to continue or cancel. VCV Click OK to delete the selected transaction. A delete successful message is displayed. text/html 2024-06-07T15:55:52+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/16?rev=1717775752&do=diff Enter ED90 records/create submission file Payroll > Utilities > TRS Maintenance > Employee Data (ED) > ED90 (Term) After all reports are completed, enter the ED90 Termination records for August. [ED90 Term Tab] Payroll > Payroll Processing > TRS Processing > Create Files Create the ED90 submission file and upload it to TRS. [Create ED90 File] VCV In the TRS Month field, select 8 (August). VCV In the TRS Year text/html 2024-06-07T18:44:09+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/17?rev=1717785849&do=diff Create ER submission file Payroll > Payroll Processing > TRS Processing > Create Files In September, create the ER file and upload it to TRS to submit retiree information. [Create Files Tab] VCV In the TRS Month field, select 8 (August). VCV In the TRS Year field, select the applicable TRS reporting year. VCV Select Create ER File text/html 2021-07-01T18:48:59+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/academy/augusttrsreportingchecklist/18?rev=1625165339&do=diff Verify TRS On-Behalf is posted Finance > Inquiry > General Ledger Inquiry > General Ledger Inquiry Run an inquiry for account codes 5831 (revenues) and 6144 (expenditures) to verify that On-Behalf has been posted for all 12 months. TIP: If you are performing this step after you closed your fiscal year in Finance, you need to log on to the prior file ID to verify this posting.