https://help.ascendertx.com/test/business/ 2026-04-04T05:21:52+00:00 https://help.ascendertx.com/test/business/ https://help.ascendertx.com/test/business/lib/exe/fetch.php/wiki/favicon.ico text/html 2020-11-19T20:13:08+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/createdeductionchecks?rev=1605816788&do=diff Process deduction checks Use the following tabs to process deduction checks: VCV Payroll > Payroll Processing > Deduction Checks > Create Transactions - This tab allows you to create the required deduction transactions. Before printing the deduction checks, use the Transaction Maintenance reports to verify that the amounts are correct. text/html 2022-01-31T21:14:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/createeftfile?rev=1643663650&do=diff Payroll > Payroll Processing > EFT Processing > Create EFT File Use this tab to create an electronic fund transfer (EFT) file to process employee direct deposit. Note: All fields on the Payroll > Tables > Bank Codes > EFT tab must be populated. Otherwise, the create EFT file process cannot be performed. Field Description PayrunDuring a regular or supplemental payroll run, a check stub is produced for each employee participating in the direct deposit process if the text/html 2020-11-18T19:26:19+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/creategeneraljournal?rev=1605727579&do=diff Create general journal Payroll > Payroll Processing > Interface Processing > Create General Journal You must create the general journal before the payroll information can be posted to Finance. The general journal consists of all of the transactions that are posted to Finance. The Create General Journal tab is a display-only grid of previous pay runs that have not been saved as pending or interfaced to Finance. text/html 2024-02-14T15:52:42+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/createleavetransmittals?rev=1707925962&do=diff Import or manually enter employee and substitute leave Use one of the following options to enter employee and substitute leave: VCV (If applicable) Import leave data from a timekeeping/leave software: * Payroll > Utilities > Import Online Leave Requests - Import employee leave entries from EmployeePortal. text/html 2020-11-18T17:37:52+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/createpaytransmittals?rev=1605721072&do=diff Import or manually enter hours/pay transmittals Create the necessary hours and pay transmittals for applicable employees. The Print button on each tab allows you to balance the report with transactions then balance all reports with the Totals. Note text/html 2020-11-18T19:23:37+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/distributepayrollchecks?rev=1605727417&do=diff Distribute printed payroll checks/send Wage & Earnings Statements VCV If issuing employee pay via printed checks, distribute the checks/Wage & Earnings Statements in a timely manner. VCV If issuing employee pay via an EFT, verify that the employee has a valid text/html 2020-11-18T19:29:11+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/interfacegeneraljournaltofinance?rev=1605727751&do=diff Interface general journal to Finance Payroll > Payroll Processing > Interface Processing > Interface to Finance The general journal must be created prior to interfacing to Finance. You must save the transactions as pending in order to interface the pay run transactions to the Finance files. This process is the actual interface between payroll processing and Finance. text/html 2021-03-23T14:53:56+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/paymentmethod?rev=1616511236&do=diff Click [Drop-down Arrow] to select the payment method. Electronic Funds Transfer - Select if you are creating a file and sending deposits electronically to the bank. Checks will be printed for those employees without direct deposit. Direct Deposit - Select if you are sending a checklist and paper check to each bank. text/html 2020-11-18T17:29:36+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/performemployeeupdates_prenote?rev=1605720576&do=diff (If applicable) Create and send prenote file A prenote file is a test authorization EFT that is sent to the bank to verify that the EFT account numbers are correct. The prenote file includes the employee name, account number, and bank routing number. It does not include any currency amounts. text/html 2020-11-18T19:38:08+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/performemployeeupdates?rev=1605728288&do=diff Add or update employee information Verify the employee's TRS status (new members, retiree surcharges) and confirm their Social Security Number (SSN) on the SSA website. Use the following pages to add or update existing employee records for the current payroll (e.g., deduction change, address change, etc.). text/html 2020-11-18T17:22:29+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/performwiretransfers?rev=1605720149&do=diff Perform wire transfers and post payments in ASCENDER VCV Perform wire transfers to pay third parties (e.g., child support through Expert Pay). VCV The payment can be posted via a transfer transaction, journal voucher (JV), or purchase authorization (PA). Use one of the following pages to post the payment in ASCENDER: text/html 2020-11-18T19:32:00+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/processcheckvoidsissues?rev=1605727920&do=diff Process check voids and/or issues Use the Payroll > Payroll Processing > Payroll Adjustments > Check Void or Check Issue tabs to complete these processes. Be sure to complete the entire check void/issue process in one instance. If you exit the process, you will have to start the process again from the beginning. text/html 2022-05-03T14:04:35+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/processmonthlytrsreports?rev=1651586675&do=diff Process monthly TRS reports Reference the TRS Reporting Process document for guidance on TRS reporting. text/html 2022-04-19T18:57:03+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/processsupplementalpayroll?rev=1650394623&do=diff Process supplemental payroll Reference the Supplemental Payroll Checklist to complete this process. text/html 2020-07-15T15:04:57+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/reconciledeductions?rev=1594825497&do=diff Reconcile all deductions to bills and add/modify deductions as needed Compare the Deduction Register generated in step 12 to your billing statements to reconcile all deductions. text/html 2020-07-15T15:33:48+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/reconcilepayrollclearningfunds?rev=1594827228&do=diff Reconcile payroll clearing liability funds Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary Reconcile the payroll clearing liability accounts (e.g., 863 and 163 accounts) and verify that all liability account balances are zero. If the account balances are not zero, be sure that you can account for the remaining balances or make the necessary changes to clear the accounts. text/html 2020-11-18T19:13:01+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/retireesurcharge?rev=1605726781&do=diff Verify retiree surcharges (only pay during months retiree physically works) Payroll > Reports > User Created Reports Run a user-created report with Take Retiree Surcharge selected to verify that retiree surcharges are deducted as needed. Retiree surcharges are payable only during the months that the retired employee is working unless the retiree is exempt from the surcharges. A retiree is exempt if one of the following criteria is met: text/html 2024-02-14T16:13:01+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/runcontractvariancereport?rev=1707927181&do=diff Run the Contract Variance Report Payroll > Reports > Payroll Information Reports > HRS6050 - Contract Balance Variance Report VCV Run the report with the Maximum Acceptable Difference parameter set to: * .11 (eleven cents) for monthly payroll (12 pay periods) * .23 (twenty-three cents) for semi-monthly payroll (24 pay periods) * .25 (twenty-five cents) for bi-weekly payroll (26 pay periods) text/html 2020-11-19T20:57:55+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/runpayroll?rev=1605819475&do=diff Run final payroll calculations Payroll > Payroll Processing > Run Payroll Run the final calculations for the selected payroll. Only pay dates that have not been processed and posted can be run from this page. Perform all steps listed in step 12 and verify that the final payroll calculations are accurate. Continue with the below steps to complete the run payroll process. text/html 2020-11-18T19:17:19+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/runpayrollaccrualvariancereport?rev=1605727039&do=diff If your LEA accrues, run the Payroll Accrual Variance report Payroll > Utilities > Payroll Accrual Variance Extract > Extract Run the report and review possible accrual discrepancies. If discrepancies exist, make the necessary adjustments on the Payroll > Maintenance > Staff Job/Pay Data > Pay Info tab. text/html 2020-11-18T19:34:13+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/runthe941worksheet?rev=1605728053&do=diff Payroll > Reports > Quarterly/Annual Reports > HRS5000 - 941 Worksheet The report lists information on checks that each employee received during the date range entered. The information is listed by employee name and includes the check number, check date, taxable gross, federal income tax, FICA gross, FICA withheld, Medicare gross, Medicare tax withheld, and earned income credit. The report is primarily used as a worksheet for preparing the quarterly 941 report. It only works if the LEA is maint… text/html 2020-11-18T19:32:57+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/runtwcwage?rev=1605727977&do=diff Payroll > Reports > Quarterly/Annual Reports > HRS5050 - TWC Wage List The report is also known as the TWC Quarterly Report. The report lists each employee’s salary for the selected quarter. The report must be printed after the last payroll, and all adjustments are run for March, June, September, and December. Print the report for all pay periods at once or print the pay periods individually. text/html 2021-01-05T22:15:45+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/runworkerscomp?rev=1609884945&do=diff Payroll > Reports > Year To Date Reports > YTD Report Workers' Compensation The report lists all employees with cumulative totals for the school year. The report includes cumulative totals for each individual rate as well as an overall total for all rates. Print the report after running payroll calculations and posting the payroll information to the master file to verify the workers’ compensation amounts for each employee, as well as for the district. text/html 2020-11-19T20:04:44+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/step15?rev=1605816284&do=diff Create and submit EFT file Payroll > Payroll Processing > EFT Processing > Create EFT File [EFT Processing Page] VCV Create an EFT file to process employee direct deposits. VCV Submit the EFT file to the bank. Notes: * All fields on the Payroll > Tables > Bank Codes > EFT tab must be populated. Otherwise, the create EFT file process cannot be performed. * The employee number or social security number will be included in the EFT file based on the option selected in the text/html 2021-01-05T22:14:34+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/submitstaffsalarydata?rev=1609884874&do=diff Payroll > Reports > TRS Reports > HRS4450 - FSP Staff Salary Report Run the report and submit the staff salary data by logging onto the Foundation School Program using your TEAL logon. This data submission is required by the TEA. text/html 2020-11-19T20:09:48+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/transferfunds?rev=1605816588&do=diff (If applicable) Transfer funds to the payroll clearing bank account Transfer money to the payroll clearing bank account at the bank using the Fund Transfer Summary. The transfer can be completed by submitting a Bank Transfer form, calling the bank to request a transfer(s), or via an electronic funds transfer. text/html 2020-07-15T15:19:42+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/uploadthirdpartyadministratorfiles?rev=1594826382&do=diff Upload third-party administrator files If you have deduction changes that need to be reported to third-party administrators, make those changes in accordance with your LEA's guidelines. text/html 2020-11-19T15:23:46+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/verifypaydates?rev=1605799426&do=diff Verify pay dates Payroll > Tables > Pay Dates Verify that the pay dates exist for each payroll frequency. [Pay Dates Page] VCV Enter the Pay Date, Begin Date, End Date, TRS Month, TWC Quarter, and click Save. Recommended: In September, enter all pay dates for the year, September through August. As supplemental payrolls arise, you may need to add additional pay dates. text/html 2020-11-19T15:17:54+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/verifypayrollfreq?rev=1605799074&do=diff Verify payroll frequency The Payroll application allows the use of multiple payroll frequencies in both the current year and next year payroll. This feature allows you to use a different authorized payroll frequency for salaried staff than hourly staff or substitutes, if necessary. text/html 2020-11-18T17:40:50+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/verifytransactions?rev=1605721250&do=diff Verify all transactions Use one of the following to verify the accuracy of all transactions. VCV Payroll > Maintenance > Hours/Pay Transmittals > Total VCV Payroll > Reports > Payroll Reports > HRS2050 - Proof List of Payroll Transactions VCV Payroll > Reports > Leave Information Reports > HRS2600 - Employee Substitute Report text/html 2021-03-23T14:56:04+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/business/doku.php/general/runpayroll/wageandearnings?rev=1616511364&do=diff Click [Drop-down Arrow] to select whether a wage/earnings statement should be printed. Y - Direct Deposit - Select to print wage and earning statements for direct deposit employees only. N - None - Select to not print wage and earning statements. A - All - Select to print wage and earning statements for all employees even if they are getting a printed payroll check. These reports are not automatically printed with payroll checks.