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academy:adcrolloverandods

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academy:adcrolloverandods [2026/08/17 20:44] – emorenoacademy:adcrolloverandods [2026/09/16 17:43] (current) – lcamarillo
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 ?do=export_pdf&toclevels=2-3&book_title=ADC: Rollover and ODS Instance Setup|Click here to generate a PDF of this guide]]. ?do=export_pdf&toclevels=2-3&book_title=ADC: Rollover and ODS Instance Setup|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
 +
 +**Created:** 08/19/2026
 +\\
 +**Reviewed:** 09/03/2026
 +\\
 +**Revised:** 09/16/2026
 +
 +<div #message></div>
  
  
-<WRAP round intro>Beginning with the 2026–2027 school year, LEAs will send data through two ODS Instances:+<WRAP round intro>Beginning with the 2026–2027 school year, LEAs (School System) will send data through two ODS Instances:
   * From ASCENDER to The Exchange (EODS)   * From ASCENDER to The Exchange (EODS)
   * From ASCENDER to TSDS (IODS)   * From ASCENDER to TSDS (IODS)
  
-This process requires LEAs to have two ODS Instances set up in the ASCENDER DataConnect (ADC) tool; one for The Exchange and one for TSDS. +This process requires LEAs (School System) to have two ODS Instances set up in the ASCENDER DataConnect (ADC) tool; one for The Exchange and one for TSDS. 
 </WRAP> </WRAP>
  
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 VCV Complete Annual Student Data Rollover or Finance End-of-Year (for business-only districts) processes. VCV Complete Annual Student Data Rollover or Finance End-of-Year (for business-only districts) processes.
 \\ \\
-VCV Identify LEA set-up requirements.+VCV Identify LEA (School System) set-up requirements.
 \\ \\
 VCV Set up IODS Instance. VCV Set up IODS Instance.
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 ^Texas Student Data System (TSDS)|A suite of statewide applications and data warehouses used to streamline state reporting (such as PEIMS). \\  \\  Managed by the Texas Education Agency (TEA) to handle public education data reporting, storage, and validation.| ^Texas Student Data System (TSDS)|A suite of statewide applications and data warehouses used to streamline state reporting (such as PEIMS). \\  \\  Managed by the Texas Education Agency (TEA) to handle public education data reporting, storage, and validation.|
 ^Individual Operational Data Store (IODS) |A secure data repository assigned to a local education agency (school districts and charters). Stores local and state-reporting data.  | ^Individual Operational Data Store (IODS) |A secure data repository assigned to a local education agency (school districts and charters). Stores local and state-reporting data.  |
-^Ed-Fi Operational Data Store (EODS)|A centralized database used to collect, integrate, and manage real-time LEA data using the Ed-Fi Data Standard.\\  \\  Managed by the Ed-Fi Alliance to exchange and publish education data. |+^Ed-Fi Operational Data Store (EODS)|A centralized database used to collect, integrate, and manage real-time LEA (School System) data using the Ed-Fi Data Standard.\\  \\  Managed by the Ed-Fi Alliance to exchange and publish education data. |
  
 ---- ----
  
-===== Identify LEA Set-Up Requirements =====+===== Identify LEA (School System) Set-Up Requirements =====
    
-Review the LEA's circumstances to determine the applicable set-up requirements. +Review the LEA's (School System) circumstances to determine the applicable set-up requirements. 
  
  
-  * If the LEA will not send data from ASCENDER to the Exchange in the 2026-2027 school year, then only the **IODS Setup** is required. +  * If the LEA (School System) will not send data from ASCENDER to the Exchange in the 2026-2027 school year, then only the **IODS Setup** is required. 
-  * If the LEA sent data from ASCENDER to The Exchange last school year, then both the **IODS Setup** and **EODS Verification** is required.  +  * If the LEA (School System) sent data from ASCENDER to The Exchange last school year, then both the **IODS Setup** and **EODS Verification** is required.  
-  * If the LEA did not send data from ASCENDER to The Exchange last school year, but will send data this year, then **IODS Setup**, **Exchange Onboarding**, and **EODS Verification** is required. +  * If the LEA (School System) did not send data from ASCENDER to The Exchange last school year, but will send data this year, then **IODS Setup**, **Exchange Onboarding**, and **EODS Verification** is required. 
  
 ---- ----
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 VCV Confirm the completion of the following processes in ASCENDER Enterprise: VCV Confirm the completion of the following processes in ASCENDER Enterprise:
   * Annual Student Data Rollover    * Annual Student Data Rollover 
-  * Business-only LEAs - Finance End-of-Year Process. +  * Business-only LEAs (School System) - Finance End-of-Year Process. 
  
 VCV Verify that the API URL, Key, and Secret are available in TSDS. VCV Verify that the API URL, Key, and Secret are available in TSDS.
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-2. Click **Add New ODS Instance**. The ODS Instances page displays.+2. Click **Add ODS Instance**. The ODS Instances page displays.
  
 {{:general:adc_add_ods_instance.png|Add New Instance}} {{:general:adc_add_ods_instance.png|Add New Instance}}
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       * If SIS is in the catalog name, only Student data is sent.       * If SIS is in the catalog name, only Student data is sent.
       * If neither BIS or SIS is in the catalog name, then both Business and Student data is sent.        * If neither BIS or SIS is in the catalog name, then both Business and Student data is sent. 
-    * Enter the LEA’s TSDS **API URL**, **Key**, and **Secret**.+    * Enter the LEA’s (School System) TSDS **API URL**, **Key**, and **Secret**.
  
 <WRAP center round info> <WRAP center round info>
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 VCV Confirm the completion of the following processes in ASCENDER Enterprise: VCV Confirm the completion of the following processes in ASCENDER Enterprise:
   * Annual Student Data Rollover    * Annual Student Data Rollover 
-  * Business-only LEAs - Finance End-of-Year Process. +  * Business-only LEAs (School System) - Finance End-of-Year Process. 
  
 ==== Create EODS Instance  ==== ==== Create EODS Instance  ====
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 VCV Confirm the completion of the following processes in ASCENDER Enterprise: VCV Confirm the completion of the following processes in ASCENDER Enterprise:
   * Annual Student Data Rollover    * Annual Student Data Rollover 
-  * Business-only LEAs - Finance End-of-Year Process. +  * Business-only LEAs (School System) - Finance End-of-Year Process. 
  
 VCV Complete the following agreements with The Exchange: VCV Complete the following agreements with The Exchange:
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 {{:general:da_onboard_to_exchange_message.png|Onboard to The Exchange pop-up message}} {{:general:da_onboard_to_exchange_message.png|Onboard to The Exchange pop-up message}}
  
-  * Click **Yes** to continue. After this step is completed, the Exchange Onboarding process is finished, and the LEA is ready to complete the EODS Verification process. +  * Click **Yes** to continue. After this step is completed, the Exchange Onboarding process is finished, and the LEA (School System) is ready to complete the EODS Verification process. 
   * Click **No** to cancel and close the pop-up.   * Click **No** to cancel and close the pop-up.
  
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 ===== Begin Sending Data ===== ===== Begin Sending Data =====
  
-At the beginning of the school year, once the applicable set-up requirements for the LEA have been completed, **it is recommended** to begin creating runs one domain at a time in domain dependency order.+At the beginning of the school year, once the applicable set-up requirements for the LEA (School System) have been completed, **it is recommended** to create a run for all domains. 
  
  
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 VCV Complete the following fields for the New Data Sync Run: VCV Complete the following fields for the New Data Sync Run:
  
-{{:general:adc_new_data_sync_run.png|New Data Sync Run}}+{{:general:adc_new_data_sync_run1.png|New Data Sync Run}}
  
   * In the **District ID** field, click {{:images:dropdown.gif|Drop-down Arrow}} to select the applicable county-district ID.   * In the **District ID** field, click {{:images:dropdown.gif|Drop-down Arrow}} to select the applicable county-district ID.
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   * In the **School Year Catalog** field, click {{:images:dropdown.gif|Drop-down Arrow}} to select the applicable catalog.   * In the **School Year Catalog** field, click {{:images:dropdown.gif|Drop-down Arrow}} to select the applicable catalog.
   * Under **Domain Selection**:   * Under **Domain Selection**:
-    * Clear the **Select All Domains** checkbox. +    * Leave the defaulted **Select All Domains** checkbox selected. 
-    * Following the domain dependency order, select one domain at a time.+    * Resolve any Level 1 Errors in domain dependency order until all applicable domains are publishing successfully.
  
 VCV Click **Submit**. VCV Click **Submit**.
  
 2. Review the Level 1 errors and make any necessary corrections in ASCENDER Enterprise. 2. Review the Level 1 errors and make any necessary corrections in ASCENDER Enterprise.
- 
-3. As Level 1 Errors become manageable, repeat steps 1 and 2, and continue adding domains in dependency order.  
- 
-4. After all domains are sending successfully, repeat step 1, except now **Under Domain Selection**, mark the **Select All Domains** checkbox to include all domains in the run. Now, you can begin creating scheduled runs. 
  
  
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 5. Click **Save schedule**. The scheduled run displays in the **Defined schedules** list. 5. Click **Save schedule**. The scheduled run displays in the **Defined schedules** list.
 +
 +<WRAP center round tip>
 +**TIP**: Data published to the EODS is sent to the IODS every 30 minutes.
 +</WRAP>
  
  
 ==== Review Prior School Year Runs ==== ==== Review Prior School Year Runs ====
  
-Beginning each school year, Scheduled Runs for the prior school year automatically stop after the fourth Thursday following August 1st, plus one calendar day. +Beginning each school year, Scheduled Runs for the prior school year (2026) will automatically stop the second Friday of October.  
  
-<WRAP center round tip> +  * If an LEA (School System) needs to send additional prior year data after the Scheduled Runs have stopped, create a New Run and select the prior school year.
-**TIP**: Data published to the EODS is sent to the IODS every 30 minutes. +
-</WRAP> +
- +
-  * Scheduled Runs for the prior (2026) school year will automatically stop on Friday, August 28, 2026. +
-  * If an LEA needs to send additional prior year data after the Scheduled Runs have stopped, create a New Run and select the appropriate prior school year.+
   * It is important to remember that prior year data is sent using the connection that was configured for that school year.    * It is important to remember that prior year data is sent using the connection that was configured for that school year. 
     * For example, if the connection for the prior school year was configured to be sent from ASCENDER to The Exchange and then to TSDS, a manual created run for that school year will continue to follow that same path. Remember that data published to the EODS continues to be sent to the IODS approximately every 30 minutes, even when a prior year run is manually created.     * For example, if the connection for the prior school year was configured to be sent from ASCENDER to The Exchange and then to TSDS, a manual created run for that school year will continue to follow that same path. Remember that data published to the EODS continues to be sent to the IODS approximately every 30 minutes, even when a prior year run is manually created.
   * As a best practice, do not delete prior year ODS Instances. **It is recommended** that you keep connections for at least two years in the event that data for a prior year Working Submission needs to be sent.   * As a best practice, do not delete prior year ODS Instances. **It is recommended** that you keep connections for at least two years in the event that data for a prior year Working Submission needs to be sent.
- 
  
  
academy/adcrolloverandods.1786999482.txt.gz · Last modified: 2026/08/17 20:44 by emoreno

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