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academy:charter_school_waitlist

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academy:charter_school_waitlist [2024/10/31 16:43] – apapeacademy:charter_school_waitlist [2026/09/09 13:02] (current) – lcamarillo
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-======Core Collection: Charter School Waitlist======+======Core Collection: Charter School Waitlist (WIP)====== 
 +//**Work In Progress**//
  
 <div #message></div> <div #message></div>
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 <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:charter_school_waitlist?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Charter+School+Waitlist|Click here to generate a PDF of this guide]]. <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:charter_school_waitlist?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Charter+School+Waitlist|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
 +
 +**Reviewed:** <color #ed1c24>1st Round of Feedback Received</color>
 +\\
 +**Revision:** <color #ed1c24>In Progress</color>
 +
 +
 +<div #message></div>
 +
 +
 +
 \\   \\  
  
-<WRAP round intro>This page shows you how to enable and set up the Charter School Waitlist. It also lets you add, delete or edit student data in it.\\ \\  +<WRAP round intro>Reporting enrollment and waitlist data as of the last Friday in September is required for all open-enrollment charter schools and is submitted through the Charter School Waitlist Core Collection. 
-The Charter School Waitlist **due date** is October 25, 2024.+This guide explains how to set up the system and enter the required data.\\ \\  
 +The Charter School Waitlist **due date** is October 30, 2026.
 </WRAP> </WRAP>
 {{page>academy:important_dates_examples_text&inline}} {{page>academy:important_dates_examples_text&inline}}
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 =====Campus Level===== =====Campus Level=====
  
-Select whether or not this campus will have a waitlist by checking or unchecking **Participating Charter Admission Waitlist**. Do this for each campus at the Charter School. Enter the enrollment capacity for the campus in the **Charter Enrollment Capacity** field.\\ \\+Select whether or not this campus will have a waitlist by checking or unchecking **Participating Charter Admission Waitlist**.\\ \\
 //**Registration > Maintenance > Campus Profile > Campus Information Maintenance > Demographic Info**// //**Registration > Maintenance > Campus Profile > Campus Information Maintenance > Demographic Info**//
  
 {{:images:screenshots:registration_maint_campus_profile_campus_info_maint_demo_tab.png| {{:images:screenshots:registration_maint_campus_profile_campus_info_maint_demo_tab.png|
 Campus Profile Demographic Info tab with New Charter School Waitlist options highlighted}}\\ \\ Campus Profile Demographic Info tab with New Charter School Waitlist options highlighted}}\\ \\
 +
 +Repeat this step for each applicable campus within the Charter School. Enter the enrollment capacity for the campus in the **Charter Enrollment Capacity** field.
  
 VCV Select **Participating Charter Admission Waitlist** for each charter school campus to indicate whether or not the campus will have a waitlist for admission.\\  VCV Select **Participating Charter Admission Waitlist** for each charter school campus to indicate whether or not the campus will have a waitlist for admission.\\ 
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 **NOTE**: In the Student Information section on Registration > Maintenance > Charter School Waitlist > Demographics, the fields for **First and Last name, Sex, DOB, State Student ID** and **Grd Lvl Applying For** are required for the file to export.\\  **NOTE**: In the Student Information section on Registration > Maintenance > Charter School Waitlist > Demographics, the fields for **First and Last name, Sex, DOB, State Student ID** and **Grd Lvl Applying For** are required for the file to export.\\ 
  
-<WRAP box> **NOTE**: These fields only display if the **District Type** field is set to //Charter// on Registration > Maintenance > District Profile > District Information > Demographic Information.</WRAP>\\ +<WRAP box> **NOTE**: These fields only display if the **District Type** field is set to //Charter// on //[[https://help.ascendertx.com/student/doku.php/registration/maintenance/districtprofile/districtmaintenance/demographicinfo|Registration > Maintenance > District Profile > District Maintenance > Demographic Information]]//.</WRAP>\\ 
  
  
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 VCV You may use the Charter School Waitlist Import Data file format ([[https://help.ascendertx.com/interfaces/doku.php/student/charter_school_waitlist_import|Data File Layout]]).\\  VCV You may use the Charter School Waitlist Import Data file format ([[https://help.ascendertx.com/interfaces/doku.php/student/charter_school_waitlist_import|Data File Layout]]).\\ 
  
-VCV You may create or retrieve a record on the ([[https://help.ascendertx.com/student/doku.php/registration/maintenance/corecollections/charterschoolwaitlist|Charter School Waitlist]]) page. This page allows you to:+VCV You may create or retrieve a record on the [[https://help.ascendertx.com/student/doku.php/registration/maintenance/corecollections/charterschoolwaitlist|Charter School Waitlist]] page. This page allows you to:
   * Add Waitlist Data   * Add Waitlist Data
   * Update Waitlist Data   * Update Waitlist Data
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 {{:images:screenshots:charter_school_waitlist_report.png|Charter School Waitlist Roster Report}} {{:images:screenshots:charter_school_waitlist_report.png|Charter School Waitlist Roster Report}}
  
- 
-SGR4000 was added to provide charter school waitlist roster information for state reporting purposes.\\ \\ 
 VCV  In the **Campus** field, type a three-digit campus ID, or leave blank to create a report for all campuses.\\ \\ VCV  In the **Campus** field, type a three-digit campus ID, or leave blank to create a report for all campuses.\\ \\
 VCV  Click **Run Preview**. VCV  Click **Run Preview**.
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 <WRAP box>**NOTE**: This report is only available if the **District Type** field is set to //Charter// on Registration > Maintenance > District Profile > District Maintenance > Demographic Info.\\ <WRAP box>**NOTE**: This report is only available if the **District Type** field is set to //Charter// on Registration > Maintenance > District Profile > District Maintenance > Demographic Info.\\
  
-**IMPORTANT**: There is a currently not an as of date parameter for this report. It is recommended to run this report on 09/27/2024 and save it for data verification.</WRAP>+**IMPORTANT**: There is a currently not an as of date parameter for this report. It is recommended to run this report the last Friday in September and save it for data verification.</WRAP>
 \\  \\ 
  
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 </WRAP> </WRAP>
  
-VCV Click on the [[https://tealprod.tea.state.tx.us/TWEDSAPI/23/395/0/DataComponents/DataElements/DataElementsList|TEA drop-down menus]] to see complete information for CSW reporting including: Domains, Entities and Data Elements.+<WRAP center round tip> 
 +For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards **(TWEDS)** website. In the top-right corner, select the appropriate **School Year** (20XX), **Collection** (XXXX), and **Submission** (XXX) and click **Open**.\\ \\ 
 +Once on the TWEDS website, in the Overview tab, you can review **Collections**, **Timelines** **(DUE DATES)**, and **Data Submission Responsibilities**. It is **highly important** to ensure that you review all of these details as they may change according to the **School Year**.\\ \\ 
 +Additionally, you can use the other tabs on the TWEDS website to review **Data Components**, **Descriptor Tables**, **References**, **Rules**, **Change Logs**, and **Early Notices**. 
 +</WRAP>
  
 The following data elements are pulled from the Education Organization and Student Application domains: The following data elements are pulled from the Education Organization and Student Application domains:
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   * LocalEducationAgencyCategory (E3036)   * LocalEducationAgencyCategory (E3036)
   * LocalEducationAgencyId (E0212)   * LocalEducationAgencyId (E0212)
 +  * LocalStudentId (E0923)
   * MiddleName (E0704)   * MiddleName (E0704)
   * NameOfInstitution (E3037)   * NameOfInstitution (E3037)
academy/charter_school_waitlist.1730393004.txt.gz · Last modified: 2024/10/31 16:43 by apape

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