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Trace: • grievances_directory • Select a Campus • Shared Services Type • Enter and verify prior Shared Services Arrangements, as needed • ASCENDER DataConnect (ADC): Rollover & ODS Instance Setup • Quick Guide: ASCENDER DataConnect (ADC) - Schedule Recurring Runs (WIP) • Quick Guide: R-PEP Hours Calculation Requirements
academy:quick_guide_r-pep_hours_calc_requirements

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academy:quick_guide_r-pep_hours_calc_requirements [2026/10/02 18:58] – created lcamarilloacademy:quick_guide_r-pep_hours_calc_requirements [2026/10/02 19:29] (current) – lcamarillo
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-**Created:** 08/27/2026+**Created:** 10/2/26
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-**Reviewed:** 9/16/26+**Reviewed:** Not Started
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-**Revised:** 9/16/26+**Revised:** 10/2/26
  
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-<WRAP round intro>Use this guide to create a new run in ASCENDER DataConnect (ADC) to publish data in the selected Operational Data Store (OSD) instance.\\ \\+<WRAP round intro>All required setup must be completed for R-PEP hours to calculate correctly.\\ \\ 
 + 
 +**Required Setup Steps** 
 +  - District Setup 
 +       * Create the R-PEP Participation, R-PEP Participation Yr 5, and R-PEP Participation Yr 6 Local Programs at the district level 
 +       * **Important**: Link the Local Program to the applicable TEA PEIMS Code 22, 30, and 31 
 +  - Campus Setup 
 +       * Add the R-PEP Local Program to applicable campuses 
 +  - Student Coding 
 +       * Assign students to the R-PEP Local Program 
 +       * Ensure the student’s Begin & End Dates for the Local Program are correct. 
 +       * Students can be assigned individually or in groups using the Reset Values utility in Registration. 
 +  - Course Section Setup 
 +       * Enter R-PEP hours for each applicable course section
  
-At the beginning of the school year, it is recommended to send all domains first and then resolve Level 1 Errors in domain dependency order until all applicable domains are publishing successfully. 
 </WRAP> </WRAP>
  
 <WRAP center round important 100%> <WRAP center round important 100%>
-**IMPORTANT**: Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s (School System) process.</WRAP> +**IMPORTANT**: All setup steps must be completed. Missing any step will prevent R-PEP hours from calculating or reporting correctly</WRAP>
- +
-**Guides referenced in this document:**\\ +
-[[academy:adc_schedule_recurring_runs|ASCENDER DataConnect (ADC): Schedule Recurring Runs]]+
  
 ----- -----
  
-===== Before Starting Checklist =====+===== I. How ASCENDER Calculates R-PEP Hours =====
  
-VCV Confirm that applicable users have the appropriate security permissions for ADC. +When data is extracted or the SAT3100 - Rural Pathways Excellence Partnership (R-PEP) Student Detail Report is generated, ASCENDER automatically calculates R-PEP hours for each eligible student.
-  * ACCESS Role - Allows users to access DataConnect+
  
-----+==== Calculation Logic ====
  
-===== Create New Run =====+For each R-PEP course: 
 +**R-PEP Hours = Total Eligible Days Present × Course Section R-PEP Hours**\\
  
-{{page>academy:adc_createnewrun_body}}+If a student is enrolled in multiple R-PEP courses: 
 +**Total R-PEP Hours = Sum of all course-level R-PEP hours**\\ \\
  
 +==== Important Notes ====
  
 +  * Only students assigned to an R-PEP Local Program linked to TEA PEIMS Codes: 22, 30, and 31 will generate R-PEP hour.
 +  * Students enrolled in R-PEP courses //without// program assignment will not have hours calculated.
 +  * R-PEP hours are only calculated for the dates a student is actively assigned to the program.
 +      * Incorrect **Begin/End Dates** will result in **inaccurate R-PEP hours**.
 +  * The **Days Code** on each R-PEP course section must reflect the days the course meets. 
 +      * An incorrect Days Code will result in **inaccurate R-PEP hours**.
 +  * ASCENDER calculates R-PEP hours for **all students coded to the program**, even if a student **does not meet funding eligibility criteria**.
 +      * Users must know which grade levels and student criteria are eligible for funding.
 +  * R-PEP hours are system-calculated and cannot be manually overridden.
 +  * Updates to course sections or program coding will impact totals.
  
 +-----
 +
 +===== II. Best Practices & Recommendations =====
 +
 +To avoid reporting issues:
 +  * Complete all required setup steps **before** the reporting period begins.
 +  * Verify course section R-PEP hour values using **SGR0110 – Master Schedule PEIMS (Grd Reporting)**.
 +  * Confirm that all students are correctly assigned to one of the R-PEP Local Programs.
 +  * Review calculated R-PEP hours **prior to submission** to ensure accuracy.
 +
 +-----
academy/quick_guide_r-pep_hours_calc_requirements.1790967512.txt.gz · Last modified: 2026/10/02 18:58 by lcamarillo

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