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academy:quick_guide_r-pep_hours_calc_requirements

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academy:quick_guide_r-pep_hours_calc_requirements [2026/10/02 19:07] – lcamarilloacademy:quick_guide_r-pep_hours_calc_requirements [2026/10/02 19:29] (current) – lcamarillo
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-===== How ASCENDER Calculates R-PEP Hours =====+===== I. How ASCENDER Calculates R-PEP Hours =====
  
 When data is extracted or the SAT3100 - Rural Pathways Excellence Partnership (R-PEP) Student Detail Report is generated, ASCENDER automatically calculates R-PEP hours for each eligible student. When data is extracted or the SAT3100 - Rural Pathways Excellence Partnership (R-PEP) Student Detail Report is generated, ASCENDER automatically calculates R-PEP hours for each eligible student.
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 For each R-PEP course: For each R-PEP course:
-**R-PEP Hours = Total Eligible Days Present × Course Section R-PEP Hours**\\ \\+**R-PEP Hours = Total Eligible Days Present × Course Section R-PEP Hours**\\
  
 If a student is enrolled in multiple R-PEP courses: If a student is enrolled in multiple R-PEP courses:
-**Total R-PEP Hours = Sum of all course-level R-PEP hours**+**Total R-PEP Hours = Sum of all course-level R-PEP hours**\\ \\
  
 ==== Important Notes ==== ==== Important Notes ====
  
-BBB Only students assigned to an R-PEP Local Program linked to TEA PEIMS Codes: 22, 30, and 31 will generate R-PEP hour.\\ +  * Only students assigned to an R-PEP Local Program linked to TEA PEIMS Codes: 22, 30, and 31 will generate R-PEP hour. 
-BBB Students enrolled in R-PEP courses without program assignment will not have hours calculated.\\ +  * Students enrolled in R-PEP courses //without// program assignment will not have hours calculated. 
-BBB R-PEP hours are only calculated for the dates a student is actively assigned to the program.\\ +  * R-PEP hours are only calculated for the dates a student is actively assigned to the program. 
-    * Incorrect Begin/End Dates will result in inaccurate R-PEP hours. +      * Incorrect **Begin/End Dates** will result in **inaccurate R-PEP hours**. 
-BBB The Days Code on each R-PEP course section must reflect the days the course meets. \\ +  * The **Days Code** on each R-PEP course section must reflect the days the course meets.  
-    * An incorrect Days Code will result in inaccurate R-PEP hours.  +      * An incorrect Days Code will result in **inaccurate R-PEP hours**. 
-BBB ASCENDER calculates R-PEP hours for all students coded to the program, even if a student does not meet funding\\ eligibility criteria. +  * ASCENDER calculates R-PEP hours for **all students coded to the program**, even if a student **does not meet funding eligibility criteria**. 
-    * Users must know which grade levels and student criteria are eligible for funding.+      * Users must know which grade levels and student criteria are eligible for funding. 
 +  * R-PEP hours are system-calculated and cannot be manually overridden. 
 +  * Updates to course sections or program coding will impact totals.
  
 +-----
  
 +===== II. Best Practices & Recommendations =====
  
 +To avoid reporting issues:
 +  * Complete all required setup steps **before** the reporting period begins.
 +  * Verify course section R-PEP hour values using **SGR0110 – Master Schedule PEIMS (Grd Reporting)**.
 +  * Confirm that all students are correctly assigned to one of the R-PEP Local Programs.
 +  * Review calculated R-PEP hours **prior to submission** to ensure accuracy.
  
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academy/quick_guide_r-pep_hours_calc_requirements.1790968042.txt.gz · Last modified: 2026/10/02 19:07 by lcamarillo

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