academy:quick_guide_r-pep_hours_calc_requirements
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| academy:quick_guide_r-pep_hours_calc_requirements [2026/10/02 19:09] – lcamarillo | academy:quick_guide_r-pep_hours_calc_requirements [2026/10/02 19:29] (current) – lcamarillo | ||
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| - | ===== How ASCENDER Calculates R-PEP Hours ===== | + | ===== I. How ASCENDER Calculates R-PEP Hours ===== |
| When data is extracted or the SAT3100 - Rural Pathways Excellence Partnership (R-PEP) Student Detail Report is generated, ASCENDER automatically calculates R-PEP hours for each eligible student. | When data is extracted or the SAT3100 - Rural Pathways Excellence Partnership (R-PEP) Student Detail Report is generated, ASCENDER automatically calculates R-PEP hours for each eligible student. | ||
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| For each R-PEP course: | For each R-PEP course: | ||
| - | **R-PEP Hours = Total Eligible Days Present × Course Section R-PEP Hours**\\ \\ | + | **R-PEP Hours = Total Eligible Days Present × Course Section R-PEP Hours**\\ |
| If a student is enrolled in multiple R-PEP courses: | If a student is enrolled in multiple R-PEP courses: | ||
| - | **Total R-PEP Hours = Sum of all course-level R-PEP hours** | + | **Total R-PEP Hours = Sum of all course-level R-PEP hours**\\ \\ |
| ==== Important Notes ==== | ==== Important Notes ==== | ||
| * Only students assigned to an R-PEP Local Program linked to TEA PEIMS Codes: 22, 30, and 31 will generate R-PEP hour. | * Only students assigned to an R-PEP Local Program linked to TEA PEIMS Codes: 22, 30, and 31 will generate R-PEP hour. | ||
| - | * Students enrolled in R-PEP courses without program assignment will not have hours calculated. | + | * Students enrolled in R-PEP courses |
| * R-PEP hours are only calculated for the dates a student is actively assigned to the program. | * R-PEP hours are only calculated for the dates a student is actively assigned to the program. | ||
| - | * Incorrect Begin/End Dates will result in inaccurate R-PEP hours. | + | * Incorrect |
| - | * The Days Code on each R-PEP course section must reflect the days the course meets. | + | * The **Days Code** on each R-PEP course section must reflect the days the course meets. |
| - | * An incorrect Days Code will result in inaccurate R-PEP hours. | + | * An incorrect Days Code will result in **inaccurate R-PEP hours**. |
| - | * ASCENDER calculates R-PEP hours for all students coded to the program, even if a student does not meet funding eligibility criteria. | + | * ASCENDER calculates R-PEP hours for **all students coded to the program**, even if a student |
| * Users must know which grade levels and student criteria are eligible for funding. | * Users must know which grade levels and student criteria are eligible for funding. | ||
| + | * R-PEP hours are system-calculated and cannot be manually overridden. | ||
| + | * Updates to course sections or program coding will impact totals. | ||
| + | ----- | ||
| + | ===== II. Best Practices & Recommendations ===== | ||
| + | To avoid reporting issues: | ||
| + | * Complete all required setup steps **before** the reporting period begins. | ||
| + | * Verify course section R-PEP hour values using **SGR0110 – Master Schedule PEIMS (Grd Reporting)**. | ||
| + | * Confirm that all students are correctly assigned to one of the R-PEP Local Programs. | ||
| + | * Review calculated R-PEP hours **prior to submission** to ensure accuracy. | ||
| + | ----- | ||
academy/quick_guide_r-pep_hours_calc_requirements.1790968178.txt.gz · Last modified: 2026/10/02 19:09 by lcamarillo