Quick Guide: R-PEP Hours Calculation Requirements
Created: 10/2/26
Reviewed: Not Started
Revised: 10/2/26
All required setup must be completed for R-PEP hours to calculate correctly.
Required Setup Steps
- District Setup
- Create the R-PEP Participation, R-PEP Participation Yr 5, and R-PEP Participation Yr 6 Local Programs at the district level
- Important: Link the Local Program to the applicable TEA PEIMS Code 22, 30, and 31
- Campus Setup
- Add the R-PEP Local Program to applicable campuses
- Student Coding
- Assign students to the R-PEP Local Program
- Ensure the student’s Begin & End Dates for the Local Program are correct.
- Students can be assigned individually or in groups using the Reset Values utility in Registration.
- Course Section Setup
- Enter R-PEP hours for each applicable course section
IMPORTANT: All setup steps must be completed. Missing any step will prevent R-PEP hours from calculating or reporting correctly
I. How ASCENDER Calculates R-PEP Hours
When data is extracted or the SAT3100 - Rural Pathways Excellence Partnership (R-PEP) Student Detail Report is generated, ASCENDER automatically calculates R-PEP hours for each eligible student.
Calculation Logic
For each R-PEP course:
R-PEP Hours = Total Eligible Days Present × Course Section R-PEP Hours
If a student is enrolled in multiple R-PEP courses:
Total R-PEP Hours = Sum of all course-level R-PEP hours
Important Notes
- Only students assigned to an R-PEP Local Program linked to TEA PEIMS Codes: 22, 30, and 31 will generate R-PEP hour.
- Students enrolled in R-PEP courses without program assignment will not have hours calculated.
- R-PEP hours are only calculated for the dates a student is actively assigned to the program.
- Incorrect Begin/End Dates will result in inaccurate R-PEP hours.
- The Days Code on each R-PEP course section must reflect the days the course meets.
- An incorrect Days Code will result in inaccurate R-PEP hours.
- ASCENDER calculates R-PEP hours for all students coded to the program, even if a student does not meet funding eligibility criteria.
- Users must know which grade levels and student criteria are eligible for funding.
- R-PEP hours are system-calculated and cannot be manually overridden.
- Updates to course sections or program coding will impact totals.
II. Best Practices & Recommendations
To avoid reporting issues:
- Complete all required setup steps before the reporting period begins.
- Verify course section R-PEP hour values using SGR0110 – Master Schedule PEIMS (Grd Reporting).
- Confirm that all students are correctly assigned to one of the R-PEP Local Programs.
- Review calculated R-PEP hours prior to submission to ensure accuracy.