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Trace: • Verify Payroll data
general:fallpeimsbusiness_financedomain_payrolldata

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general:fallpeimsbusiness_financedomain_payrolldata [2025/10/07 19:55] – emorenogeneral:fallpeimsbusiness_financedomain_payrolldata [2025/12/05 21:28] (current) – emoreno
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 Verify all account codes, amounts, and activity codes.  All employees should have at least one row with **Activity Code**  //78 (non-salary)// or //80 (Base Salary)//. Verify all account codes, amounts, and activity codes.  All employees should have at least one row with **Activity Code**  //78 (non-salary)// or //80 (Base Salary)//.
  
-<WRAP box>**Note**: Activity Code 78 is generally used for Volunteer Services where there is zero pay. If pay should be reported, use Activity Code 79 or 80.+<WRAP box>**Note**: Activity Code 78 is generally used for Volunteer Services where there is zero pay. If pay should be reported, use valid Activity Codes such as 02, 79, or 80.
 </WRAP> </WRAP>
  
 {{:general:finance_domain_distributions_tab.png|Distributions Tab}} {{:general:finance_domain_distributions_tab.png|Distributions Tab}}
 +
 +The following data is reported: 
 +
 +  * **Amount** - Indicates the dollar value paid to a staff member for a given payroll activity per year.
 +  * **Account Code** -   
 +    * **Fund** - Identifies the fund group and specific fund (when applicable) for the staff payroll financial data.
 +    * **Function** - Identifies a general operational area and groups together related activities.
 +    * **Object** - Identifies an account, a transaction, or a source of funds. It indicates the major account group to which a transaction is posted or the associated monies are related.
 +    * **Organization** - Identifies the unique organizational unit within the local education agency with which the account is associated. For campuses, this is the three-digit campus number registered with the Texas Education Agency. For non-campuses, this must be one of the administrative units required in the Resource Guide, or 998 or 999.
 +    * **Fiscal Year** - The last digit of the fiscal year (e.g., the fiscal year is 6 for the 2025-2026 fiscal year).
 +    * **Program Intent** - Identifies the cost of instruction and other services directed toward a particular need of a specific set of students. The intent (the student group toward which the instructional or other service is directed) determines the PayrollProgramIntent, not the demographic makeup of the students served.
 +    * **Activity Code** - Indicates the types of duty for which a staff member receives a salary, salary supplements, or bonuses. PayrollActivity does NOT include fringe benefits such as group health and life insurance, workmen's compensation, sick leave, and others under Object value 6140.
 +
  
  
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- +
 **Notes**:  **Notes**: 
-  * This tab becomes available for editing the day after accounting period 10 is closed in Finance. 
   * Data cannot be duplicated. Duplicated data will receive an error upon submission.    * Data cannot be duplicated. Duplicated data will receive an error upon submission. 
   * Enter data carefully on this tab. Incorrect or improperly formatted data may cause errors upon submission.   * Enter data carefully on this tab. Incorrect or improperly formatted data may cause errors upon submission.
  
-[[https://help.ascendertx.com/business/doku.php/general/finance_tsdscrosswalk_tables|Finance TSDS Crosswalk Tables]]+ 
 +**TSDS Extract Notes**: 
 + 
 +The budget and payroll data extracts are run nightly along with the other TSDS extracts until accounting period 10 (October) is closed in Finance.  
 + 
 +  * After period 10 (October) closes, the budget and payroll data extracts are paused for the current school year. 
 +  * After period 10 (October) closes and the nightly extract is run, the Fall Finance TSDS Data tab in District Administration is enabled allowing users to begin making corrections to budget and payroll data. 
 + 
  
 </WRAP> </WRAP>
  
  
-**2 - Payroll**+VCV Click {{:images:dropdown.gif|Drop-down Arrow}} to select //2 - Payroll//. 
  
 {{:general:fallfinancetsdsdata_payroll.png|Fall Finance TSDS Data Payroll}} {{:general:fallfinancetsdsdata_payroll.png|Fall Finance TSDS Data Payroll}}
  
 +
 +VCV In the **Unique Staff ID** field, type the 10-digit unique staff ID assigned to the staff member by the Texas Education Agency and click **Retrieve**.
 +
 +
 +VCV Make any necessary payroll corrections (such as code or amount changes) to the Payroll data in the TSDS staging tables.
 +
 +VCV Click **Save**.
 +
 +{{page>general:tsds_payrollrecordupdates}}
  
general/fallpeimsbusiness_financedomain_payrolldata.1759866937.txt.gz · Last modified: 2025/10/07 19:55 by emoreno

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