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--- general:tsdsuniqueidbutton [2023/11/21 20:53] – created emoreno
+++ general:tsdsuniqueidbutton [2023/12/11 19:38] (current) – emoreno
@@ Line 1: / Line 1: @@
 VCV Click **TSDS Unique ID**. The Texas Unique Staff ID pop-up window is displayed.
-  * In the **User ID** and **Password** fields, type the user ID and password provided by TEAL for the service account to use the Unique ID Web Service.
+  * In the **User ID** and **Password** fields, type the user ID and password for the service account using the Unique ID Web Service. This is the user ID and password provided by TEAL.
-  * Click **Search** to search through the TSDS Unique ID database. If the employee has never been assigned a TX Unique ID, a message is displayed indicating that the Unique ID cannot be found with the provided credentials.
+  * Click **Search** to submit the non-employee's information through the TSDS Unique ID Web Service to verify whether or not the non-employee's has already been assigned a Unique ID. The following Demographic fields are required for a successful search:
-  * Click **Assign New ID**. If the employee record contains the necessary demographic information (**Staff ID**, **Last Name**, **First Name**, **SSN**, and **DOB**), the employee's information is displayed and a Unique ID is generated. If the employee has multiple records, a list of records is displayed.
-    * **Staff ID**
-    * **Tx Unique Staff ID** - Displays the Unique ID.
-    * **Last Name**
     * **First Name**
-    * **SSN**
+    * **Last Name**
-    * **DOB**
+    * **Staff ID/SSN** (Nine-digit SSN)
-    * **Status** - Displays the status of the employee's Unique ID record from the Unique ID Web Service. This status varies based on the individual employee's record.
+    * **DOB** (Date of Birth)
+    * **Sex** (Gender)
-  * Review the row(s) of employee data, select the radio button for the correct employee row and click **Assign New ID**. The Unique ID is populated in the **TX Unique Staff ID** field on the Non-Employee page.
+    * **Race** (At least one)
+  * If the search returns a match or near match record in the Unique ID web service, the **Match Probability** column is displayed with a percentage indicating how closely the submitted record matches the existing record in the web service. This helps to determine if the record is for the same employee.
+<WRAP box>**Note**: Per TSDS, records should not be considered matches if they are not higher than the Upper Near Match Threshold configured in the system.
+</WRAP>
-  * Click X to close the Texas Unique Staff ID pop-up window and return to the Non-Employee page.
+  * If the search returns no matches, the following message is displayed: "TX Unique Staff ID cannot be found with provided credentials." This indicates that the employee has not been previously assigned a TX Unique ID.
-  * Click **Cancel** to cancel the process. The pop-up window is closed and the Unique ID is not populated on the Non-Employee page.
+  * Click **Assign New ID**. If the employee record contains the required information, the employee's information is displayed and a new Unique ID is either generated or if already existing, is displayed in the **Tx Unique Staff ID** field. If the employee has multiple records, a list of records is displayed.
-<WRAP Box>**Note**: If you click **Cancel**, the Unique ID that was generated for the employee will still exist in the Unique ID Web Services and will be available for assignment if you revisit the employee record.
-</WRAP>
-VCV Click **Save** to assign and save the Texas Unique Staff ID to the employee's non-employee record in District Administration.
+<div indent>
+  * **Staff ID**
+  * **Tx Unique Staff ID**
+  * **Last Name**
+  * **First Name**
+  * **SSN**
+  * **DOB**
+  * **Status** - Displays the status of the employee's Unique ID record from the Unique ID Web Service. This status varies based on the individual non-employee record.
+</div>
+  * Review the row(s) of employee data, select the radio button for the correct row. The Unique ID is populated in the **Texas Unique Staff ID** field on the Demographic Information tab. Click **Assign New ID**.
+  * Click X to close the Texas Unique Staff ID pop-up window and return to the Demographic Information tab.
+  * Click **Cancel** to cancel the process. The pop-up window is closed and the Unique ID is not populated on the Demographic Information tab.
+<WRAP Box>**Note**: If you click **Cancel**, the Unique ID that was generated for the employee will remain assigned in the Unique ID Web Service. This allows you to revisit the employee's record at a later time and assign the Unique ID in ASCENDER.
+</WRAP>
+VCV Click **Save** to assign and save the Texas Unique Staff ID to the non-employee's record in District Administration.

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