https://help.ascendertx.com/test/districtadmin/ 2026-04-04T12:11:21+00:00 https://help.ascendertx.com/test/districtadmin/ https://help.ascendertx.com/test/districtadmin/lib/exe/fetch.php/wiki/favicon.ico text/html 2023-04-28T15:54:15+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/asdr_set_options?rev=1682697255&do=diff Set ASDR Options Before running ASDR, ensure the district, campus, and special program options are properly set. District Administration > Utilities > Annual Student Data Rollover [District Administration > Utilities > Annual Student Data Rollover page] * Set district ASDR options. This section allows the district to set options that apply to all campuses when running ASDR. text/html 2026-02-11T16:00:21+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/asdr?rev=1770825621&do=diff End-of-Year and Annual Student Data Rollover (ASDR) [printer icon] Click here to generate a PDF of this guide. Annual Student Data Rollover (ASDR) is a process that closes out the current school year and prepares student records for the next school year. This process occurs once a year prior to the start of school and is performed for the entire district. text/html 2023-05-03T13:27:08+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/eoy_asdr_checklist?rev=1683120428&do=diff [printer icon] Click here to generate a PDF of this guide. EOY/ASDR – ChecklistDistrict:Staff:Final Completion Date/Time:Completed By:ASDR Scheduled For:VVV StepDateNotesCampus Steps Attendance Audit Reports End-of-Year Report Cards Grade Avg and Class Rank AARs and Grade Labels TeacherPortal Print/Save SGR4500 text/html 2023-04-27T19:00:28+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_after_verify_cy?rev=1682622028&do=diff After you run ASDR, run the following reports to verify that students are in the correct grade level, that their schedules were moved to Grade Reporting correctly, and that they are properly enrolled in their special programs. VCV Registration Reports > Program > SRG1200 - Student Status Changes by Program This report is run by campus and can be run for individual programs (special ed, G/T, Bil/ESL, Title I, PRS, local programs, PK enrollment) and shared with appropriate staff. text/html 2023-04-20T16:46:08+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_after_verify_historical?rev=1682009168&do=diff After running ASDR live, the upcoming school year becomes the current school year and is displayed in the top-right corner. If you have access to view historical data, you will be able to select the prior year to view historical data. VCV Click text/html 2023-04-20T16:45:57+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_after?rev=1682009157&do=diff Verify Historical & Current Year Data * Verify that current and prior years are available. After running ASDR live, the upcoming school year becomes the current school year and is displayed in the top-right corner. If you have access to view historical data, you will be able to select the prior year to view historical data. text/html 2023-04-20T16:43:21+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_backup?rev=1682009001&do=diff Back Up Database and Log Files All users must be logged off ASCENDER. VCV For districts hosted by their regional service center or at the TCC Data Center, contact your service center to request these backups. VCV For self-hosted districts text/html 2023-04-28T15:21:51+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_disable_txsuite?rev=1682695311&do=diff Disable TeacherPortal and ASCENDER ParentPortal NOTE: The following are district-level settings that affect all campuses. Coordinate with staff to ensure that this step occurs at the appropriate time once the school year ends. It is recommended that you disable TeacherPortal and ParentPortal within a week or two after the last day of school. text/html 2026-02-11T16:20:00+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_enter_generic_programs?rev=1770826800&do=diff Print the Campus Local Program Rollover Status report and verify that the ASDR Next Year column is set correctly for each program. Registration > Maintenance > District Profile > Local Program Codes [District Local Program Codes page with Print Generic Ent/Wd by Campus button circled] Print Local Programs by CampusClick to print the Campus Local Program Rollover Status report. The report lists the code, description, and ASDR next year status by campus, allowing you to see if a local … text/html 2023-04-28T15:14:59+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_enter_grd_rptg_cycle_end_dates?rev=1682694899&do=diff The next year cycle end dates must be entered for each track. All tracks for next year must have grade reporting cycle end dates. Be sure you are updating the next year page; look for “NYR” in the tab title. Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters NYR IMPORTANT! Do not change text/html 2023-04-28T15:04:58+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_enter_ny_attendance_calendar?rev=1682694298&do=diff The next year campus calendar must be set for each track at each campus in the district. If a track is used by more than one campus, you can use the Next Year Copy Calendar page to copy the calendar to other tracks. Be sure you are updating the next year page; look for “Next Year” in the breadcrumbs. text/html 2023-05-01T12:19:39+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_enter_ny_attendance_campus_options?rev=1682943579&do=diff Before running ASDR, the next year attendance options must be set for each track at each campus in the district. The information is used when creating student records for the next school year. Be sure you are updating the next year page; look for “Next Year” in the breadcrumbs. text/html 2023-04-20T16:08:02+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_enter_ny_info?rev=1682006882&do=diff Enter Next Year Information Certain next-year data must be entered and verified before running ASDR. * Enter next year attendance campus options. Before running ASDR, the next year attendance options must be set for each track at each campus in the district. The information is used when creating student records for the next school year. text/html 2026-03-02T17:41:00+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_eoy_checklist?rev=1772473260&do=diff End-of-Year Checklist Each campus must complete the following end-of-year tasks before beginning the ASDR process. Attendance VCV Verify that student attendance and the attendance calendar reflect the final end-of-year membership days, waivers, attendance, etc. text/html 2023-04-20T16:06:35+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_prereq?rev=1682006795&do=diff * You must have completed the Scheduling process for secondary campuses. For more information, see ASCENDER Scheduling Guide: Manual, Automated, or Combination. Note that elementary scheduling can occur after ASDR. * Be sure to coordinate with business and other student users to ensure that everyone is made aware of the planned date for the ASDR so vital processes can be scheduled accordingly. ASCENDER system text/html 2023-04-20T16:45:26+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_rebuild_database?rev=1682009126&do=diff Rebuild the Database Rebuilding the database is recommended to improve its organization and performance. VCV For districts hosted by their regional service center or at the TCC Data Center, contact your service center to request that the database be rebuilt. text/html 2023-04-27T18:32:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_reenable_portals?rev=1682620330&do=diff Re-Enable TeacherPortal and ASCENDER ParentPortal Enable TeacherPortal Grade Reporting > Maintenance > TeacherPortal Options > District > Options Set TeacherPortal Use Flag to TeacherPortal is enabled. [Grade Reporting > Maintenance > TeacherPortal Options > District > Options with TeacherPortal enabled] Enable ASCENDER ParentPortal ASCENDER ParentPortal Admin > Admin Settings > District Settings Set text/html 2023-04-20T16:45:01+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_run_backup?rev=1682009101&do=diff VCV Create another backup of the database as described previously. It is recommended that the final backup be archived in a safe location for future access (e.g., audits). text/html 2023-04-20T16:44:11+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_run_trial?rev=1682009051&do=diff [Annual Student Data Rollover page with Trial button circled] VCV Once all options are selected, click Execute to test the rollover. NOTE: This process may take several minutes. You must keep the page open while the process is running. If there are data errors that prevent the rollover, a pop-up window will display and the process will not proceed. text/html 2024-07-24T14:42:04+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_run?rev=1721832124&do=diff Run ASDR After entering the district, special program, and campus options, you are ready to perform a trial run of ASDR. You can print separate reports that show students whose next year records were not created and list errors found. Once you have corrected or verified the errors, you can perform the live run. text/html 2023-04-26T13:19:34+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_set_campus_options?rev=1682515174&do=diff This section allows the district to set options that apply only to a specified range of campuses and tracks during ASDR. Order for record status codes: Record status codes are processed in the following order: * Record status 2 (currently enrolled at this campus, will return next year) text/html 2023-04-20T16:42:15+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_set_district_options?rev=1682008935&do=diff This section allows the district to set options that apply to all campuses when running ASDR. [District ASDR Options tab] Clear Bus Data Select if the transportation information on Registration > Maintenance > Student Enrollment (Bus Info button) for all students should be cleared in the next year student records for the entire district. text/html 2023-04-28T16:17:35+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_set_special_program_options?rev=1682698655&do=diff This section allows the district to select how special program records are set for the next school year when running ASDR. * A special program entry/withdrawal record is not created for students whose withdrawal reason code in the record is EP text/html 2023-04-27T19:10:29+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_attendance?rev=1682622629&do=diff District Yearly Count Attendance > Maintenance > Student > Student Inquiry > District Yearly Count [District Yearly Count page] The District Yearly Count tab is updated with a new row for the prior school year. NOTE: Some districts run Attendance > Utilities > District Yearly Count during the school year, so if you already had a row ASDR updates that row. Cumulative Absences Attendance > Maintenance > Student > Student Inquiry > Cumulative [Attendance Student Cumulative report] text/html 2023-04-27T19:14:10+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_grad_plan?rev=1682622850&do=diff Personal Graduation Plan Graduation Plan > Maintenance > Student > Individual Maintenance > PGP [PGP tab] The settings of the following fields are rolled over to the next school year: * CPR Date Completed * Speech Date Completed * Peace Officer Interact Date Completed * College Career Instruction REMEMBER: text/html 2023-04-27T19:12:01+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_grade_reporting?rev=1682622721&do=diff Schedules for No Show Students ASDR checks for current year students who were No Show students for the entire school year at the campus and still have a schedule in Grade Reporting. During ASDR, the No Show student schedules are dropped. Therefore, if a student returns to the district, his GPA can be calculated on text/html 2023-08-07T16:21:43+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_registration?rev=1691425303&do=diff OCR Settings Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info [Control Info with OCR fields circled] The settings from the Office of Civil Rights (OCR) Options fields are rolled over from the current school year to the new school year. Student Indicators Registration > Maintenance > Student Enrollment > Demo1 [Demo1 tab showing Student Indicators] The fields under Student Indicators are set according to settings in ASDR. text/html 2023-04-27T19:20:55+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_scheduling?rev=1682623255&do=diff Student Schedules and Alternate Course Requests Scheduling > Maintenance > Student Schedules > Course Requests ASDR clears student scheduled courses as well as any alternate course requests. Students’ next year schedules and/or course requests are cleared in order for the Graduation Plan application to correctly calculate the student’s credit status. text/html 2023-04-27T19:19:18+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_special_ed?rev=1682623158&do=diff Extended School Year (ESY) Services Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information [Special Ed Program Information tab] The following fields are cleared for the student in the next school year: * Extended School Year Services * Extended School Year Services Hours * Extended School Year Services Speech Hours The text/html 2023-04-27T19:17:40+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_test_scores?rev=1682623060&do=diff Precoding STAAR Status Test Scores > Maintenance > Individual Maintenance > PRECODE [Test Scores student PRECODE page] ASDR moves the precoding values assigned to each subject to the next school year, and clears the Above Grd field for every subject in the next school year. Also: * The setting of the Accommodation 1-x fields for each subject are copied from the current school year to the new school year. text/html 2023-04-27T19:22:17+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates_txsuite?rev=1682623337&do=diff TeacherPortal * When ASDR is run, the teachers’ user ID and password are removed from TeacherPortal for security reasons. The teachers will need to register again for the next school year. NOTE: TeacherPortal administrative user accounts are deleted/retained according to the setting of the text/html 2023-04-20T18:12:52+00:00 Anonymous (anonymous@undisclosed.example.com) https://help.ascendertx.com/test/districtadmin/doku.php/academy/student/mtgr_verify_updates?rev=1682014372&do=diff Verify that the following data was updated in student records during ASDR. * Verify Attendance updates. District Yearly Count Attendance > Maintenance > Student > Student Inquiry > District Yearly Count [District Yearly Count page] The District Yearly Count tab is updated with a new row for the prior school year. NOTE: Some districts run