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academy:admin [2019/06/30 21:04] – jstanford | academy:admin [2021/08/06 20:15] – apape | ||
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- | <WRAP box # | + | <div # |
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{{page> | {{page> | ||
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======Overview====== | ======Overview====== | ||
- | [[academy: | + | ++++Flow Chart: Admin Steps:|{{page> |
- | |Flow Chart: Admin Steps]]\\ \\ | + | |
- | [[academy:admin_parent_flow_chart|Flow Chart: Parent Steps]] | + | ++++Flow Chart: Parent Steps: |
=====Terminology===== | =====Terminology===== | ||
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======Before you Begin====== | ======Before you Begin====== | ||
- | <WRAP intro round> | + | <WRAP intro round> |
=====Accessing the Tools & Assigning Staff===== | =====Accessing the Tools & Assigning Staff===== | ||
Determine who will be responsible for managing the tasks: | Determine who will be responsible for managing the tasks: | ||
- | VCV The Forms Management setup steps must be completed by a user with a district admin login for ASCENDER ParentPortal. These setup steps cover New Student Enrollment, | + | VCV The Form Management setup steps must be completed by a user with a district admin login for ASCENDER ParentPortal. These setup steps cover New Student Enrollment, |
- | VCV Campus tasks such as enrolling students and accepting data changes must be completed by a user with access to the applicable pages in TxEIS Registration. This user must have a role ID with appropriate access to necessary campuses and the following | + | VCV Campus tasks such as enrolling students and accepting data changes must be completed by a user with access to the applicable pages in ASCENDER |
**New Student Enrollment: | **New Student Enrollment: | ||
* Registration > Maintenance > Online Registration > New Student Enrollment | * Registration > Maintenance > Online Registration > New Student Enrollment | ||
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* Registration > Maintenance > Parent Portal > Letters > Print > Print Letters | * Registration > Maintenance > Parent Portal > Letters > Print > Print Letters | ||
* Registration > Maintenance > Student Enrollment > Forms (Be sure this tab is enabled in Security Admin.)\\ | * Registration > Maintenance > Student Enrollment > Forms (Be sure this tab is enabled in Security Admin.)\\ | ||
- | **Online | + | **Returning Student |
* Registration > Maintenance > Student Enrollment > Forms (Be sure this tab is enabled in Security Admin.) | * Registration > Maintenance > Student Enrollment > Forms (Be sure this tab is enabled in Security Admin.) | ||
* Registration > Maintenance > Online Registration > Register Student | * Registration > Maintenance > Online Registration > Register Student | ||
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* Registration > Reports > Registration Reports > Student > SRG0720 - Online Registration Forms Related Reports | * Registration > Reports > Registration Reports > Student > SRG0720 - Online Registration Forms Related Reports | ||
* Registration > Reports > Registration Reports > Student > SRG0730 - Percentage of Forms Submitted per Campus | * Registration > Reports > Registration Reports > Student > SRG0730 - Percentage of Forms Submitted per Campus | ||
+ | * Registration > Reports > Registration Reports > Withdrawal > SRG2300 - Student Information Request | ||
=====Planning Ahead===== | =====Planning Ahead===== | ||
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* What method will you be using (CAPTCHA or email verification)? | * What method will you be using (CAPTCHA or email verification)? | ||
* Where will you be hosting the enrollment event (campus, home, during a Kinder Roundup event or open house, etc.)\\ | * Where will you be hosting the enrollment event (campus, home, during a Kinder Roundup event or open house, etc.)\\ | ||
- | VCV Determine who will be responsible for completing the forms management setup and ongoing maintenance. It is recommended that 1 or 2 staff persons set up and maintain online forms.\\ | + | VCV Determine who will be responsible for completing the form management setup and ongoing maintenance. It is recommended that 1 or 2 staff persons set up and maintain online forms.\\ |
VCV Review all of the district' | VCV Review all of the district' | ||
* Determine whether static forms are needed, and which built-in dynamic and standard forms will be used. | * Determine whether static forms are needed, and which built-in dynamic and standard forms will be used. | ||
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* Contact your service center consultant for assistance with individual situations. | * Contact your service center consultant for assistance with individual situations. | ||
\\ | \\ | ||
- | VCV Develop a plan to explain how the online | + | VCV Develop a plan to explain how the returning student |
VCV It is recommended that you communicate in advance to parents that they need to verify that their ASCENDER ParentPortal account and email address are current. Recommendations: | VCV It is recommended that you communicate in advance to parents that they need to verify that their ASCENDER ParentPortal account and email address are current. Recommendations: | ||
\\ | \\ | ||
- | * Send a letter to parents (or use messaging system) to notify them that Online | + | * Send a letter to parents (or use messaging system) to notify them that Returning Student |
- | * Enable online student data updates before the Online | + | * Enable online student data updates before the Returning Student |
- | VCV Because custom instructions cannot be added to standard forms, consider creating a static form that is listed at the beginning of the Standard Forms which provides any instructions or additional information you would like to communicate to the parent before beginning the registration process.\\ | + | * **NOTE:** Registration > Maintenance > Student Enrollment > Contact: The **Email** field for contacts marked as **Parent/ |
+ | VCV Because custom instructions cannot be added to standard forms, consider creating a static form that is listed at the beginning of the standard forms which provides any instructions or additional information you would like to communicate to the parent before beginning the registration process.\\ | ||
VCV Consider whether you need to have translators available for any enrollment events. | VCV Consider whether you need to have translators available for any enrollment events. | ||
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