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academy:admin_parent_enroll_new_student_steps_body

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academy:admin_parent_enroll_new_student_steps_body [2019/07/10 19:31] – jstanfordacademy:admin_parent_enroll_new_student_steps_body [2020/05/08 15:07] (current) – jstanford
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-<WRAP round intro>The New Student Online Enrollment page allows you to go through the steps required to enroll a new student online using forms provided by the district, and then request a student registration key, which will allow you to complete the online enrollment process. </WRAP> +<WRAP round intro>The New Student Enrollment page allows you to go through the steps required to enroll a new student online using forms provided by the district, and then request an enrollment key which will allow you to complete the New Student Enrollment process. </WRAP>
- +
-\\  \\  +
  
  
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 VCV Enter the student's full name and click **Continue**. VCV Enter the student's full name and click **Continue**.
 \\  \\   \\  \\  
-{{:images:screenshots:parent-enrollment-step1.png|}}+{{:images:screenshots:parent-enrollment-step1.png|Enrollment Step 1}}
  
 ---- ----
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 Step 3 allows you to add physical addresses and mailing addresses for the student, family members, and other contacts. Step 3 allows you to add physical addresses and mailing addresses for the student, family members, and other contacts.
 +\\  \\  
 +{{:images:screenshots:parent-enrollment-step3.png|Enrollment Step 3}}
 +\\  \\  
 +^Family Addresses|Any existing addresses for the student and family are listed. You can enter multiple sets of addresses if needed.\\  \\  **Add address:**<div indent>VCV Click **Add Address** to add an address.<div indent>The Add Address window opens.\\  \\  {{:images:screenshots:parent-enrollment-step3-add.png|Add Address pop-up window}}</div> VCV Type the complete address in the fields provided.\\  \\  VCV Click **Copy** to copy data from the **Physical Address** fields to the **Mailing Address** fields if applicable.\\  \\  VCV Click **Save**. </div>\\  \\  **Edit address:**<div indent>VCV Click **Edit** next to the address to edit an existing address.<div indent>The Add Address window opens.</div>VCV Update the fields as needed. \\  \\  VCV Click **Save**.</div>|
 \\   \\  
-^Family Addresses|Any existing addresses for the student and family are listed. You can enter multiple sets of addresses if needed.\\  \\  **Add address:**<div indent>VCV Click **Add Address** to add an address.<div indent>The Add Address window opens.</div> VCV Type the complete address in the fields provided.\\  \\  VCV Click **Copy** to copy data from the **Physical Address** fields to the **Mailing Address** fields if applicable.\\  \\  VCV Click **Save**. </div>\\  \\  **Edit address:**<div indent>VCV Click **Edit** next to the address to edit an existing address.<div indent>The Add Address window opens.</div>VCV Update the fields as needed. \\  \\  VCV Click **Save**.</div>| +^Family Contacts|Existing contact information for all of the student's family and emergency contacts. Add up to seven contacts as needed.\\  \\  **Add a contact:**<div indent>VCV Click **Add Contact** to add a contact.<div indent>The Add Contact window opens.\\  \\  {{:images:screenshots:parent-enrollment-step3-add-contact.png|Add Contacts window}}</div>VCV Enter data in the fields, including the contact's complete name and address.\\  \\  VCV Click **Save**. \\  \\  VCV Add additional contacts as needed.</div>\\  \\  **Edit a contact:**<div indent>VCV Click **Edit** next to the contact's name.<div indent>The Add Contact window opens.</div>\\  \\  VCV Update the fields as needed.\\  \\  VCV Click **Save**.</div>|
-\\   +
-^Family Contacts|Existing contact information for all of the student's family and emergency contacts. Add up to six contacts as needed.\\  \\  **Add a contact:**<div indent>VCV Click **Add Contact** to add a contact.<div indent>The Add Contact window opens.</div>VCV Enter data in the fields, including the contact's complete name and address.\\  \\  VCV Click **Save**. \\  \\  VCV Add additional contacts as needed.</div>\\  \\  **Edit a contact:**<div indent>VCV Click **Edit** next to the contact's name.<div indent>The Add Contact window opens.</div>\\  \\  VCV Update the fields as needed.\\  \\  VCV Click **Save**.</div>|+
 \\   \\  
 VCV Click **Continue**. VCV Click **Continue**.
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 <div head3>Step 4 - Student Information:</div> <div head3>Step 4 - Student Information:</div>
  
-Any existing students added to your account are listed.  +Any existing students added to your account are listed.\\  \\   
- +{{:images:parent-enrollment-step4.png|Enrollment Step 4}} 
-\\   +\\  \\  
 VCV Click **Add/Edit Info** for the student.  VCV Click **Add/Edit Info** for the student. 
 <div indent> <div indent>
-The page is re-displayed allowing you to select the student's address and contacts and enter additional information for the selected student.</div>+The page is re-displayed allowing you to select the student's address and contacts and enter additional information for the selected student.\\  \\  {{:images:parent-enrollment-step4-info.png|Enrollment Step 4 with Student Info displayed}}
 \\   \\  
 ^Student Information|The name of the selected student is displayed. Click **Choose Another Student** to enter data for a different student.| ^Student Information|The name of the selected student is displayed. Click **Choose Another Student** to enter data for a different student.|
 ^Address Information|Select an address for the student from the drop-down list. These are the addresses entered in Step 3.\\  \\  If you need to add another address, you can click **Return to Step 3** to add another address, and then return to Step 4.| ^Address Information|Select an address for the student from the drop-down list. These are the addresses entered in Step 3.\\  \\  If you need to add another address, you can click **Return to Step 3** to add another address, and then return to Step 4.|
-^Select your contact(s) below|Select contacts for the student from those entered in Step 3:<div indent>BBB From the list of contacts, select up to four who should be listed as contacts for the student.\\  BBB Of those selected as contacts, select **Primary Contact** for the one who is the student's primary contact.</div>\\  If you need to add another contact, click **Return to Step 3** to add another contact, and then return to Step 4.|+^Select your contact(s) below|Select contacts for the student from those entered in Step 3:<div indent>BBB From the list of contacts, select up to seven who should be listed as contacts for the student.\\  BBB Of those selected as contacts, select **Primary Contact** for the one who is the student's primary contact.</div>\\  If you need to add another contact, click **Return to Step 3** to add another contact, and then return to Step 4.|
 ^student demographic information|Enter student demographic data in the fields provided.| ^student demographic information|Enter student demographic data in the fields provided.|
 \\   \\  
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 BBB Click the document to view it.\\   BBB Click the document to view it.\\  
 BBB Click {{:images:trash_delete.gif|delete icon}} next to the document to delete it. You are prompted to confirm that you want to delete the file. Click **OK**. BBB Click {{:images:trash_delete.gif|delete icon}} next to the document to delete it. You are prompted to confirm that you want to delete the file. Click **OK**.
 +</div>
 </div> </div>
 </div> </div>
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 <div head3>Step 5 - Enrollment Forms:</div> <div head3>Step 5 - Enrollment Forms:</div>
 +\\  \\  
 +{{:images:screenshots:parent-enrollment-step5.png|Enrollment Step 5}}\\  \\  
  
 VCV Under **Downloadable Enrollment Forms:** VCV Under **Downloadable Enrollment Forms:**
 <div indent> <div indent>
 Any additional forms required by the campus or district are listed.\\  \\   Any additional forms required by the campus or district are listed.\\  \\  
 +(If you are unable to submit forms online, they can be printed: {{ :images:forms:standard_forms.pdf|Download Standard Forms (optional):}})\\  \\  
 VCV Click each form to view it. The form opens in a new window where it can be viewed and printed.\\  \\   VCV Click each form to view it. The form opens in a new window where it can be viewed and printed.\\  \\  
 VCV Print and complete all forms by hand, and take the completed forms to the campus or district if required. VCV Print and complete all forms by hand, and take the completed forms to the campus or district if required.
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 <WRAP box>**NOTE:** Some forms do not have data entry fields, but do need to be acknowledged by the parent. In this case, the click **Save Changes** to acknowledge the contents of the form.</WRAP> <WRAP box>**NOTE:** Some forms do not have data entry fields, but do need to be acknowledged by the parent. In this case, the click **Save Changes** to acknowledge the contents of the form.</WRAP>
 \\  \\   \\  \\  
-Until all forms are saved, the **Submit to District** button remains disabled. (You may need to scroll down to view the **Submit to District** button.)\\  \\   +Until all forms are saved, the **Enroll Student** button remains disabled. (You may need to scroll down to view the **Enroll Student** button.)\\  \\   
-VCV Click **Submit to District** when all data and forms are ready.\\  \\  +VCV Click **Enroll Student** when all data and forms are ready.\\  \\  
 <div indent>The student’s enrollment information is submitted to the district for review and acceptance. You will also receive a confirmation notice by email.\\  \\   <div indent>The student’s enrollment information is submitted to the district for review and acceptance. You will also receive a confirmation notice by email.\\  \\  
 </div> </div>
- 
-\\   
-VCV Click **Continue to Final Step**. 
  
  
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 {{:images:screenshots:parent-enrollment-step6.png|}}\\  \\   {{:images:screenshots:parent-enrollment-step6.png|}}\\  \\  
 VCV Click **Add Another Student** if you need to enroll another student, and repeat the process from Step 1.\\  \\   VCV Click **Add Another Student** if you need to enroll another student, and repeat the process from Step 1.\\  \\  
-**Under Print Enrollment Confirmation:**\\  \\  +**Under Enrollment Confirmation:**\\  \\  
 All students are listed whom you have successfully submitted to the district for enrollment, or are in the process of enrolling.\\  \\    All students are listed whom you have successfully submitted to the district for enrollment, or are in the process of enrolling.\\  \\   
 <div indent> <div indent>
   * If you have started the enrollment process for the student, the student's name is displayed.\\  \\      * If you have started the enrollment process for the student, the student's name is displayed.\\  \\   
-  * If his enrollment has successfully been submitted to the district, a check mark and the submission date are displayed.+  * If his enrollment has successfully been submitted to the district, the submission date-time stamp is displayed.
 </div> </div>
 \\  \\   \\  \\  
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 **Receive a ParentPortal ID:**\\  \\   **Receive a ParentPortal ID:**\\  \\  
 Once the district or campus has completed your student's enrollment, the campus will issue  you a ParentPortal ID for each student you successfully enrolled. You can use the portal ID to add the student to your account.\\  \\   Once the district or campus has completed your student's enrollment, the campus will issue  you a ParentPortal ID for each student you successfully enrolled. You can use the portal ID to add the student to your account.\\  \\  
-Once your student is completely enrolled and added to your account, he will be listed on your **//My Account//** page under **Students**.+Once your student is completely enrolled and added to your account, he will be listed on your **My Account** page under **Students**.
  
academy/admin_parent_enroll_new_student_steps_body.1562787110.txt.gz · Last modified: 2019/07/10 14:31 (external edit)

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