Different utilities are for secondary and elementary campuses.
• Secondary campuses: Grade Reporting > Utilities > Grade Computation and Credit Assignment
• Elementary campuses: Grade Reporting > Utilities > Grade Computation Elementary
Secondary campuses:
Grade Reporting > Utilities > Grade Computation and Credit Assignment
This utility calculates and assigns semester grades, final grades, and course credits for secondary grade levels. Numeric grades and pass/fail grades (i.e., report card grade type P) are calculated. Students in elementary grade levels are excluded.
❏ Under Options:
Campus Control Information |
Settings from several Maintenance > Tables > Campus Control Options tabs are used when the utility is run. The settings are displayed for your reference. The Allow Partial Credit and Credit Sequence fields in the district master schedule are also considered in processing. |
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Exclude Final Grade Computations |
The section is enabled only if Compute Final Grades is selected. Select any options to be excluded from final grade computation. The options only apply to courses that were not taken for all semesters of the course. |
❏ Click Execute.
A progress bar displays the progress of the student IDs being processed.
If the following conditions exist, the process is stopped, and a message is displayed:
You must clear either Compute Semester Average or Allow Recomputation.
If the following conditions exist, the process is interrupted, and a message is displayed:
You are prompted to continue the process. Click Yes to recalculate all grades, or click No to stop the process.
Review, save, and/or print the report.
NOTE: Warnings may indicate that semester records were bypassed for students who retook failed courses.
Print Excl List | If students and courses were excluded from final grade computation, click to print the Exclusion list.Review, save, and/or print the report. |
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Print Partial | If any course was not taken for all semesters of the course, but was included in final grade computation, print a list of students who only took part of the course. Review, save, and/or print the report. |
Elementary campuses:
Grade Reporting > Utilities > Grade Computation Elementary
This utility calculates and assigns semester grades and final (year-to-date cumulative) grades for all elementary grade levels set up on the Grade Reporting > Maintenance > Tables > Elementary > Elem Grade. The process calculates alphabetic and numeric grades.
If there are blank semester grades or if a cumulative average must be calculated, run this utility.
Campus Control Information |
Settings from the Maintenance > Tables > Campus Control Options tabs are used when the utilities (secondary and elementary) are run. The settings are displayed for your reference.
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Elementary Grade Level Table Information |
Settings from the Grade Reporting > Maintenance > Tables > Elementary > Elem Grade tab are used when the elementary utility is run. The settings are displayed for your reference. |
Include WD Students |
Select to include withdrawn students in the process. |
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Include WD Courses |
Select to include withdrawn courses in the process. |
Track |
(Required) Select a track number, or select A to calculate grades for all tracks. |
Grade Lvl |
Select the grade level, or select AL to computer grades for all grade levels. |
Reset Non-Grd Courses |
Select to clear any grades that have been entered or posted for a student in a non-graded course, or if a graded course is changed to a non-graded course and at least one grade exists for this course. |
Semesters |
Select the semesters to be computed. If you select 2, both semesters 1 and 2 are computed. |
Cycle |
Select the cycle to be updated.
• If a grade level is set to compute cumulative averages (i.e., Comp Cum Avg is selected for the grade level on Maintenance > Tables > Elementary > Elem Grade), the final grade is calculated as the average of the two semester grades.
If a grade level is set to compute both semester average and cumulative average the final grade is calculated as the average of the two semester grades. |
❏ Click Execute.
A progress bar displays the progress of the student IDs being processed.
If the following conditions exist, the process is stopped, and a message is displayed:
You must clear either Compute Sem Avg or Allow Recomputation.
If the following conditions exist, the process is interrupted, and a message is displayed:
You are prompted to continue the process. Click Yes to recalculate all grades, or click No to stop the process.
Preview Errors | Click to view the error list if errors are encountered. |
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