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attendance:maintenance:letters:print:lettercriteria

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attendance:maintenance:letters:print:lettercriteria [2017/04/19 18:54] – jstanfordattendance:maintenance:letters:print:lettercriteria [2020/07/08 13:51] (current) – external edit 127.0.0.1
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 +{{indexmenu_n>10}}
 ======Letter Criteria (Attendance)====== ======Letter Criteria (Attendance)======
  
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 //**Attendance > Maintenance > Letters > Print > Letter Criteria**// //**Attendance > Maintenance > Letters > Print > Letter Criteria**//
  
-<WRAP round intro>The Letter Criteria tab allows you to set criteria for printing attendance letters for parents/guardians. When absence, truancy, or annual notification letters are printed, records are created on the Maintenance > Student > Student Inquiry > Letter Control tab. +{{page>general:attendance_letters_print_criteria_intro}}
- +
-Note:  Letter control records are not created for the Mail Out letter type. +
- +
-Best practices for attendance letters +
-</WRAP>+
  
 +++++Best practices for attendance letters| {{page>general:attendance_letters_best_practices&inline}} ++++
  
 ====Update data:==== ====Update data:====
  
-If no letter type is selected, you are prompted to select one or more letters to be printed. Click **OK**. +{{page>general:attendance_letters_print_criteria_body}}
- +
-^Field^Description^ +
-^Semester|{{page>general:attendance_letters_print_criteria_semester}}| +
- +
- +
- +
- +
- +
-The Semester field is only enabled if a Semester Absence letter type is selected +
-for printing. The field is set to the current semester by default. Click   to select +
-another semester, if necessary. +
- +
- +
-The beginning date is the first day of school or the first day of the semester, depending +
-on the semester selected. +
- +
- +
-If you select a different semester, the As of Date field changes to a day within +
-the semester, and a message is displayed indicating that the As of Date field was +
-reset for the semester selected. +
- +
- +
-If you select a previous semester, the As of Date field changes to the last day of +
-the last track in the semester. +
- +
- +
-The As of Date field is only enabled if a Four-Week Truancy, School Year Absence, +
-Semester Absence, or Six-Month Truancy letter type is selected. The field displays +
-the current (i.e., system) date. Type another date in the MMDDYYYY format, or click +
-  to select the date from a calendar. +
- +
- +
-Truancy letters use the date in the As of Date field as the ending date of the reporting +
-period. The letters calculate the beginning date as four weeks or six months before +
-the date. The first day of school is the earliest date used for a beginning date. +
- +
- +
-School Year Absence and Semester Absence letters report from the beginning of the +
-period to the date in the As of Date field. +
- +
- +
-The As of Date field can be updated, which allows you to adjust the end of the reporting +
-period as absences are entered or corrected. +
- +
- +
-The Ltr ID, Preq ID, Description, Letter Type, Absence Type, Period Type, Nbr Abs +
-Req, and Nbr Tdy Equiv Req fields display data entered on the Maintenance > Letters +
-> Update > Directory tab. The data in the fields cannot be updated on this page. +
- +
- +
-Select Select for Prt to print the letter type. +
- +
- +
-The program works by looking for the Nbr Abs Req and comparing it to the current +
-total absences for the student. If the current total absences is greater than the +
-Nbr Abs Req for several letters with the same Letter Type, Absence Type, and Period +
-Type, then the letter with the closest Nbr Abs Req (that is not over the current +
-total absences) will print. If it does not have Select for Prt selected, a letter +
-is not printed. Select for Prt does not control whether the letter is generated, +
-only whether the letters, once generated, are printed. For this reason, it is recommended +
-that you leave Select for Prt selected for all letters (except Mail out (no ltr control), +
-which will print every time if it is left selected). +
- +
- +
-The setting for the field is saved so you can run the same letter again throughout +
-the year without having to reselect the field. Only letters that were not previously +
-printed are generated. For example, if a letter with the Nbr Abs Req field set to +
-3 is printed for a student, the same letter is not generated again. +
- +
- +
-The Four-Week Truancy and Six-Month Truancy letters are generated according to the +
-number of unexcused absences, so a student may receive multiple truancy letters. +
- +
- +
-This field is disabled if a letter body does not exist for the letter type. +
- +
- +
-Multiple letters can be selected and processed at one time. +
  
-If you are using prerequisite IDs, it is recommended that you select all letters 
-in the set of letters with prerequisite IDs to ensure that each student gets the 
-appropriate letters. 
  
  
-Click Run to process the selected letters. The Letters tab is displayed. 
attendance/maintenance/letters/print/lettercriteria.1492628058.txt.gz · Last modified: 2017/04/19 13:54 (external edit)

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