Grade Reporting End-of-Semester and End-of-Year Quick Checklist | ||
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✔ | Step | Breadcrumb |
Before you begin | ||
Identify students with blank, failing, or incomplete grades, and No Grade. | Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades | |
Update blank, incomplete, and N/G cycle grades for students. | By Individual: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update By Group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades |
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Ensure there are no remaining students with blank, failing, or incomplete grades, and No Grade. | Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades | |
Run SGR0450 - Attendance Percentage by Course. | Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR0450 - Attendance Percentage by Course | |
Review campus and district options | ||
Review campus control option tables. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters Grade Reporting > Maintenance > Tables > Campus Control Options > Computation Grade Reporting > Maintenance > Tables > Campus Control Options > Posting |
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Review tables for elementary campuses. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade | |
Review report card comments. | Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Comments | |
Review TeacherPortal options. | Grade Reporting > Maintenance > Gradebook Options > Campus > Option | |
Verify that teachers are ready to post | ||
Instruct teachers to post grades. | TeacherPortal > Grades > Cycle Grades | |
Check current cycle averages. | Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1155 - Current Cycle Averages From Grade Book | |
Instruct teachers to check for missing exam grades and enter any that are missing. | TeacherPortal > Reports > Missing Exam Grades TeacherPortal > Grades > Cycle Grades |
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Monitor teacher posting status. | Grade Reporting > Maintenance > Teacher Posting Status | |
Post grades, compute attendance, and assign credit | ||
Post grades from TeacherPortal to ASCENDER Grade Reporting. | Grade Reporting > Utilities > Grade Posting From ASCENDER TeacherPortal | |
(If needed) Reset an instructor's posting status. | Grade Reporting > Utilities > Clear Grades, Comments, Credits, or Citizenship | |
Compute attendance. | Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1800 - Compute Attendance in Course Records | |
Assign No Credit due to absences if needed. | Option 1: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update Option 2: Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint |
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Assign auto grades. | Grade Reporting > Utilities > Auto Assign Grades and Citizenship | |
Compute grades and assign credit. | Secondary campuses: Grade Reporting > Utilities > Grade Computation and Credit Assignment Elementary campuses: Grade Reporting > Utilities > Grade Computation Elementary |
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Verify grades | ||
Print class rolls and get signed by instructors. | Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information) | |
(If needed) Change verified grades. | Individually: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update Group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades |
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Print/save final verification for teacher to approve (if grades were changed). | Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information) | |
Print report cards | ||
Do a final review of grades before printing. | Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades | |
Update report card messages. | *Secondary: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages Elementary: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary |
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Verify campus printing options. | Grade Reporting > Maintenance > Tables > Campus Control Options > Print Options | |
Assign control numbers (if printing report cards by control number). | By grade level: Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Grd Lvl By period: Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Period |
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Print secondary report cards. | Secondary Two-semester Campuses: Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1300 - Secondary Report Cards (2 Semesters) Secondary Four-semester Campuses: Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1350 - Secondary Report Cards (4 Semesters) |
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Print elementary report cards. | Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1400 - Elementary Report Cards | |
Run grade averaging and class ranking | ||
Complete grade averaging and class ranking and print transcripts. | See ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs (opens and prints separately) | |
Complete final steps | ||
Print recommended reports. | Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2001 - A/B Honor Roll Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0280 - Grade Distribution Report Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1175 - Report Card Proof List Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1401 - Elementary Principal's Proof List |
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Reset semester and cycle. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters | |
Additional follow-up items. | ||
End-of-year steps and ASDR preparation | ||
Verify or update graduation type code and graduation date. | Registration > Maintenance > Student Enrollment > Demo3 Registration > Reports > Create Registration Report Registration > Utilities > Reset Values |
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Set next year campus and transfer students to the next year campus. | Registration > Utilities > Set NY Campus Registration > Utilities > Transfer > Scheduling Transfer |
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Update end-of-year status codes. | Grade Reporting > Utilities > Assign or Clear Year-End-Status Code | |
Update pass/fail indicators. | See QuickGuide: Assign Pass/Fail Indicators. (opens and prints separately) | |
Run the Set Student CTE Indicators utility. | Registration > Utilities > Set Student CTE Indicators | |
Print final Academic Achievement Record (AAR). | By Group: Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2047 - AAR Multi-Year By Individual: Grade Reporting > Maintenance > Student > Individual Maint > Cumulative Courses |
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Print all attendance audit reports. | Attendance Reports > Audit > SAT0600 - Student Detail Report Attendance Reports > Audit > SAT0900 - Campus/District Summary Report Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report Attendance Reports > Audit > SAT0670 - Teacher Membership Roster by Control Num or Attendance Reports > Audit > SAT0671 - Teacher Membership Roster by Period Attendance Reports > Students > SAT0400 - Daily Attendance Summary |