Grade Computation - Elementary

Grade Reporting > Utilities > Grade Computation Elementary

This utility calculates and assigns semester grades and final (year-to-date cumulative) grades for elementary grade levels. Both alpha and numeric grades are calculated.

NOTE:

  • If any cycle grade is N/G, the final grade is N/G.
  • The final grade is not calculated if at least one of the cycle grades is alpha (other than I or N/G) and cannot be converted; an error is written to error report.
  • Exempt exams are denoted with X.



Update data:

Campus Control Information

Settings from the Maintenance > Tables > Campus Control Options tabs are used when the utilities (secondary and elementary) are run. The settings are displayed for your reference.

  • If the campus uses TeacherPortal, Allow Recomputation cannot be selected on Maintenance > Tables > Campus Control Options > Computation.
  • If the campus does not use TeacherPortal, and Allow Recomputation is selected, you will be prompted to confirm that you want to continue when you execute the utility.
Elementary Grade Level Table Information

Settings from the Grade Reporting > Maintenance > Tables > Elementary > Elem Grade tab are used when the elementary utility is run. The settings are displayed for your reference.


Include WD Students

Select to include withdrawn students in the process.

Include WD Courses

Select to include withdrawn courses in the process.

Track

(Required) Select a track number, or select A to calculate grades for all tracks.

Grade Lvl

Select the grade level, or select AL to computer grades for all grade levels.

Reset Non-Grd Courses

Select to clear any grades that have been entered or posted for a student in a non-graded course, or if a graded course is changed to a non-graded course and at least one grade exists for this course.

Semesters

Select the semesters to be computed. If you select 2, both semesters 1 and 2 are computed.

Cycle

Select the cycle to be updated.

If you select cycle 3, semester grades are automatically calculated only if the Comp Sem Avg box is checked for the grade level on Grade Reporting > Maintenance > Tables > Elementary.

The cycle 3 option is disabled for two-semester-nine-week campuses. If you select cycle 2, semester grades are automatically calculated for all grade levels.

If semester 2 and cycle 3 are selected:

• If a grade level is set to compute cumulative averages (i.e., Comp Cum Avg is selected for the grade level on Maintenance > Tables > Elementary > Elem Grade), the final grade is calculated as the average of the two semester grades.

If a grade level is set to compute both semester average and cumulative average the final grade is calculated as the average of the two semester grades.

• Comp Cum Avg has to be checked and the Semester Average has to be unchecked for the utility to average the six cycle grades.


❏ Click Execute.

A progress bar displays the progress of the student IDs being processed.

If the following conditions exist, the process is stopped, and a message is displayed:

You must clear either Compute Sem Avg or Allow Recomputation.

If the following conditions exist, the process is interrupted, and a message is displayed:

You are prompted to continue the process. Click Yes to recalculate all grades, or click No to stop the process.


Preview ErrorsClick to view the error list if errors are encountered.