Grade Reporting > Utilities > Import District Course Records

The utility imports district courses from an exported district course file. Use caution when granting a user rights to this menu item in TxEIS Security Administration.

The utility has the following validations:

If the new course already exists in the district course file, but is not used by any campuses, the existing record is overwritten.

If the new course already exists in the district course file, and it is used by any campus, the new record is not written. No changes are made to the existing course.

If the new course does not already exist in the file, the record is added if it passes validation.

Validation either rejects a record or changes an invalid field to a common entry (e.g., the Role ID field). Records are rejected if they have the following:

An invalid course number

An invalid TEA service ID

An invalid Number of Semesters field

Incompatible Number of Semesters and Exam/Sem Pattern fields

If the record has minor problems, the field is corrected and listed on an error report. Rejected records are also displayed on the error report.

Import district course records:

Click Browse to locate the file. A dialog box is displayed.

Click Browse to locate the file. The Choose File to Upload dialog box is displayed.

Select the file and click Open. The file name contains the county-district number, campus ID, and date.

The path of the file is displayed in the field.

Click Submit. The file name is displayed in the File Name field.

Click Execute. When the process is complete, a message is displayed indicating that the process is completed. Click OK.

If errors are found, an error listing is displayed. Review, save, or print the report.