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gradereporting:utilities:staartaksprecodingextract

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gradereporting:utilities:staartaksprecodingextract [2021/11/15 16:52] – apapegradereporting:utilities:staartaksprecodingextract [2023/09/29 15:02] (current) – apape
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 //**Grade Reporting > Utilities > STAAR/TAKS Precoding Extract**// //**Grade Reporting > Utilities > STAAR/TAKS Precoding Extract**//
  
-<WRAP round intro>This utility extracts student data to create precoded answer sheets for various test administrations. The answer sheets can be sorted according to the needs of the campus. The file is submitted to National Computer Systems (NCS).</WRAP>+<WRAP round intro>This utility extracts student data to register students for the various Texas assessments.  The file is uploaded into the testing system TIDE, a system of Cambium Assessment, Inc. (CAI).</WRAP>
  
 ++++ Notes about students with a blank or invalid 9th grade entry date|{{page>general:grade_reporting_utility_staar_taks_precode_extract_blank_9th_entry_date&inline}}++++ ++++ Notes about students with a blank or invalid 9th grade entry date|{{page>general:grade_reporting_utility_staar_taks_precode_extract_blank_9th_entry_date&inline}}++++
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 **TELPAS:**\\  \\   **TELPAS:**\\  \\  
-All spring TELPAS students are extracted (i.e., students in grade level KG-12 and classified as EB).\\  \\  +Students who meet all of the following criteria will be extracted:\\ \\ 
 +BBB Grade level is KG-12\\ \\ 
 +BBB Classified as EB (i.e., EB Cd is 1 and Exit Date is blank in Registration > Maintenance > Student Enrollment > BIL/ESL at current campus of enrollment.\\ \\ 
 +BBB Coded as taking TELPAS (i.e., TELPAS Precoding is set on Test Scores > Maintenance > Individual Maintenance > PRECODE).\\  \\  
  
  
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 **TELPAS Alternate:**\\  \\   **TELPAS Alternate:**\\  \\  
 Students who meet all of the following criteria will be extracted:\\  \\   Students who meet all of the following criteria will be extracted:\\  \\  
-BBB Grade level is 2-12\\  <WRAP box>**NOTE:** EB students in 2nd grade should only participate if their ARD committee has determined STAAR Alternate 2 eligibility for the 2018-2019 school year (i.e., 3rd grade).</WRAP>\\  \\  +BBB Grade level is 2-12\\  \\  
 BBB Classified as EB (i.e., **EB Cd** is 1 and **Exit Date** is blank on [[registration:maintenance:studentenrollment:bilesl|Registration > Maintenance > Student Enrollment > Bil/ESL]] at current campus of enrollment)\\  \\   BBB Classified as EB (i.e., **EB Cd** is 1 and **Exit Date** is blank on [[registration:maintenance:studentenrollment:bilesl|Registration > Maintenance > Student Enrollment > Bil/ESL]] at current campus of enrollment)\\  \\  
 BBB Enrolled in special ed (i.e., **Primary Dis** is selected and **Exit Date** is blank on [[registration:maintenance:studentenrollment:speced|Registration > Maintenance > Student Enrollment > SpecEd]] at current campus of enrollment)\\  \\   BBB Enrolled in special ed (i.e., **Primary Dis** is selected and **Exit Date** is blank on [[registration:maintenance:studentenrollment:speced|Registration > Maintenance > Student Enrollment > SpecEd]] at current campus of enrollment)\\  \\  
-BBB Coded as taking STAAR Alternate 2 (i.e., all subject fields on [[testscores:maintenance:precode|Test Scores > Maintenance > Individual Maintenance > PRECODE]] are set to //T:STAAR Alternate 2//)\\  \\  +BBB Coded as taking STAAR Alternate 2 (i.e., all subject fields on [[testscores:maintenance:precode|Test Scores > Maintenance > Individual Maintenance > PRECODE]] are set to //T:STAAR Alternate 2// in Precoding STAAR status).\\ 
 + 
 +<WRAP box>**NOTE**: The Writing subject is not a test option for the 2021-2022 school year. Selecting it will not extract Writing test data.</WRAP>\\   
  
 ---- ----
  
 **STAAR 3-8**:\\  \\  **STAAR 3-8**:\\  \\ 
-If selected, additional fields are displayed allowing you to indicate if the student took the online or paper version of the assessment for a particular subject.\\  \\  +Students who are in grade levels 3-8 will be extracted.\\ 
 + 
 +If selected, additional fields are displayed allowing you to indicate if the student took the online or paper version of the assessment for a particular subject.\\ 
 + 
 +<WRAP box>**NOTE**: The Writing subject is not a test option for the 2021-2022 school year. Selecting it will not extract Writing test data.</WRAP> 
 +<WRAP box>**NOTE**: The **STAAR 3-8 Early** option is no longer used and will be removed in a future release of the software.</WRAP>\\      
  
 ---- ----
  
 **Cumulative**:\\  \\  **Cumulative**:\\  \\ 
-If selected, the contents of the cumulative table will extract into the file layout in a .csv format, which will be used to submit it to the vendor.\\  \\  +If selected, the contents of the cumulative table will extract to a file in a .csv format, which will be used to submit various precoding test information to the vendor.\\  \\   
 +Before executing the Cumulative option, the campus/district must execute the individual tests since the Cumulative file is built from the execution of the individual tests. For example, if only TELPAS is executed, the Cumulative will only contain TELPAS precoded students.  If all tests are executed, the Cumulative will contain precoded students for all tests.  If the STAAR EOC precode file was executed from Grade Reporting > Utilities > Online STAAR/TAKS EOC Extract, executing the Cumulative option from this screen will also contain the EOC precoded students.  Executing the Cumulative option without executing any of the individual tests, will result in an error message, "No data to extract".\\ \\ 
 +The district can select to execute the Cumulative per grade level or extract the entire district by selecting Extract District.\\ \\ 
 +Currently, there is no way to clear the Cumulative extract.  The district/campus can re-run an individual test to overwrite the contents of the cumulative for that test.  \\ \\ 
 +The Cumulative option also resides in Grade Reporting > Utilities > Online STAAR/TAKS EOC Extract and the precoded students extract is identical to the Cumulative option on this screen. 
 +\\ \\
  
 ---- ----
  
 **STAAR Interim**:\\  \\  **STAAR Interim**:\\  \\ 
-This option creates precode files for students with selections under **Precoding STAAR Interim** on [[testscores:maintenance:precode|Test Scores > Maintenance > Individual Maintenance > PRECODE]].\\  \\  +This option creates interim precode files for students in grades 3-8 with selections under **Precoding STAAR Interim** on [[testscores:maintenance:precode|Test Scores > Maintenance > Individual Maintenance > PRECODE]].\\  \\  
 If selected, additional fields are displayed allowing you to indicate which group of tests to include for the STAAR Interim. You can select either or both fields. If selected, additional fields are displayed allowing you to indicate which group of tests to include for the STAAR Interim. You can select either or both fields.
 <div indent> <div indent>
-BBB The **Opportunity 1 and 2** check box applies to grade levels 3-8 math, grade levels 3-5 Spanish math, Algebra I, English I, and English II. \\   +BBB The **Opportunity 1 and 3** check box applies to grade levels 3-8 math, grade levels 3-5 Spanish math, Algebra I, English I, and English II. \\ \\   
-BBB The **Opportunity 2** check box applies to grade levels 3-8 reading, grade levels 3-5 Spanish reading, grade level 5 science, grade level 5 Spanish science, grade level 8 science, grade level 8 social students, Biology, and US History.+BBB The **Opportunity 1 and 3** check box applies to grade levels XX, grade levels XX, Algebra I, Reading, English I, and English II. \\ \\   
 +BBB The **Opportunity 2** check box applies to grades 3-8 reading and Spanish grades 3-5 reading, grade level 5 science, grade level 5 Spanish science, grade level 8 science, grade level 8 social students, Biology, and US History.\\ \\
 </div> </div>
 +This option also creates interim precode files for students enrolled in EOC courses during the semester when the extract is executed. The EOC courses are based on service ID.  For a list by subject, refer to the section Determining students to extract for STAAR EOC and STAAR Alternate 2 above.
 \\  \\   \\  \\  
 +<WRAP box>The STAAR Interim extract is not part of the Cumulative extract. It will be extracted into a different file format. When processing the STAAR Interim, data gets created automatically into the extract.\\ \\
 +The Cumulative file extract will **not** contain STAAR Interim information.</WRAP>
  
 ---- ----
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-**STAAR Alternate 2**:\\    +**STAAR Alternate 2**:\\ \\   
-The extracted test course code is based on the service ID. +The extracted test course code is based on the service ID.\\ \\ 
- +Students who meet all of the following criteria will be extracted:\\ \\ 
-----+BBB Grade level is 3-8\\ \\ 
 +BBB Enrolled in special ed (i.e., Primary Dis is selected and Exit Date is blank on Registration > Maintenance > Student Enrollment > SpecEd at current campus of enrollment).\\ \\ 
 +BBB Coded as taking STAAR Alternate 2 (i.e., all subject fields on Test Scores > Maintenance > Individual Maintenance > PRECODE are set to T:STAAR Alternate 2 in Precoding STAAR status).\\ \\
  
 +For STAAR Alternate 2 EOC, the students who meet all of the following criteria will be extracted:\\ \\
 +BBB Enrolled in special ed (i.e., **Primary Dis** is selected and **Exit Date** is blank on Registration > Maintenance > Student Enrollment > SpecEd at current campus of enrollment).\\ \\
 +BBB Enrolled in EOC course.  EOC courses that extract are based on Service ID. Refer to the section //Determining students to extract for STAAR EOC and STAAR Alternate 2// above.
 +/*
 **STAAR 3-8 Early**:\\  \\   **STAAR 3-8 Early**:\\  \\  
  
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 STAAR SOA is extracted as R, and STAAR A is extracted as A. This varies from the codes assigned in the Precoding STAAR status fields on [[testscores:maintenance:precode|Test Scores > Maintenance > Individual Maintenance > PRECODE]] and is for precoding purposes only. STAAR SOA is extracted as R, and STAAR A is extracted as A. This varies from the codes assigned in the Precoding STAAR status fields on [[testscores:maintenance:precode|Test Scores > Maintenance > Individual Maintenance > PRECODE]] and is for precoding purposes only.
 </WRAP> </WRAP>
- +*/
-----+
  
 </div> </div>
- +\\ 
-^indicators|{{page>general:grade_reporting_utility_staar_taks_procoding_extract_stu_info}}|+^Indicators|{{page>general:grade_reporting_utility_staar_taks_procoding_extract_stu_info}}|
 ^Administration Date|{{page>general:grade_reporting_utility_staar_taks_procoding_extract_admin_date}}| ^Administration Date|{{page>general:grade_reporting_utility_staar_taks_procoding_extract_admin_date}}|
 ^Date student enter district|{{page>general:grade_reporting_utility_staar_taks_procoding_extract_stu_entrydate}}| ^Date student enter district|{{page>general:grade_reporting_utility_staar_taks_procoding_extract_stu_entrydate}}|
gradereporting/utilities/staartaksprecodingextract.1636995160.txt.gz · Last modified: 2021/11/15 11:52 (external edit)

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