This page allows you to enroll a new student using the information that was entered by the student's parent/guardian in ASCENDER ParentPortal.
This initial data serves as the basis for a complete student record.
NOTE: Verify whether Auto Assign Student ID is set to automatic or manual assignment of student ID numbers on Maintenance > District Profile > District Maintenance > Control Info.
From the New Student Enrollment page, click to view the details of the new student enrollment request. The Register Student page opens displaying the student's demographic data.
Student ID |
Verify whether student IDs are automatically or manually assigned, as indicated in the Auto Assign Student ID field on
Maintenance > District Information > Control Info. |
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Student Key |
The enrollment key assigned to the student's enrollment record in ASCENDER ParentPortal is displayed. |
❏ Under Demographic Information:
Grade |
Select the student's grade level for the current school year. |
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Entry Dt |
Type the student’s enrollment date, which is the first date the student attended the campus. |
Track |
Select the attendance track in which to enroll the student. |
Elig Code |
Select the student's ADA eligibility code. |
Next Year Student |
Select if the student is enrolling for the next school year. |
❏ The following fields are populated using the information that was entered by the student's parent/guardian in ASCENDER ParentPortal. Verify that the data is valid.
Name |
The student's full name is displayed. |
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Social Security Number Denied |
Select if the student’s parent/guardian refused to provide the student’s social security number to the district. |
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SSN | The student's social security number is displayed. | |||||||||||||||
Sex | The code indicating the student's gender is displayed. | |||||||||||||||
DOB |
The student's date of birth is displayed and cannot be modified. |
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Xfer Factor |
If a campus is capped for the current year (i.e., Capped To Campus and Capped Date are set for a particular campus on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info), this field allows you to override the cap when enrolling a student who would otherwise be assigned to another campus.
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Last Year Grade |
The grade level entered by the parent when enrolling the student via ASCENDER ParentPortal is displayed but can be updated if needed. |
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Hispanic/Latino |
The field is selected if the student is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. |
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Race |
One or more of the following options is selected, regardless of whether the student is Hispanic/Latino.
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Phone/Address |
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❏ Under Attendance Zones:
If Attendance Zones are used in the district (i.e, Attendance Zone Edit is selected on Registration > Maintenance > District Profile > Attendance Zones Options), the student's Physical address will be validated against the district's Attendance Zones.
The list of campuses in the student's attendance zone are listed.
If the student's Physical address is not within a street segment as defined on the district Attendance Zones page, the student cannot be enrolled unless the student has a transfer factor override code.
❏ Under Contact Detail:
Up to six contact tabs may be displayed. Information entered by the parent is displayed. Verify that the data is valid, and make changes to each tab if needed. You can save changes to all tabs at the same time.
Parent/Guardian | The field is selected if the contact is the student’s guardian. |
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Emergency |
The field is selected if the contact should be notified in the event of an emergency. |
Receive Mailouts |
This field should be selected if the contact will receive student documents (i.e., report cards and interim progress reports (IPRs)). The field is required for a contact who is listed as Priority=1. |
Relation |
The contact's relationship to the student is displayed, such as a relative, doctor, neighbor, hospital, caseworker, guardian, or other medical facility/person.
NOTE: For a hospital contact, Hospital should be selected, the hospital name should be entered in the Occupation field. |
Language |
The language in which the student's documents (i.e., report cards and interim progress reports (IPRs)) will be printed for this contact is displayed. If blank, the documents are printed in English. |
Name |
The contact's full name is displayed.
NOTE: This field should be blank if Relation is set to Hospital. |
Enrolling Person |
This field is selected if this is the contact who enrolled the student. Only one contact can be an enrolling person. |
DOB |
The contact's date of birth is displayed. |
Phone Preference |
The contact's preferred phone number is displayed. |
Home Cell Business Other |
The contact's home, business, cell, and other phone numbers, including area code, are displayed if entered. |
Address | The contact's complete address is displayed. |
Migrant |
The field is selected if the contact (parent/guardian) is a migratory agricultural worker. |
Occupation |
The contact's occupation is displayed. If Relation is Hospital, this field should display the hospital name. |
The contact's email address is displayed. |
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Right to Transport |
This field is selected if the contact is authorized to transport the student from school. Instructors and administrators are able to view this information in TeacherPortal on the Student Information page. |
Driver License |
The contact's driver license number and the two-character state that issued the driver license are displayed if entered. |
Vehicle |
The contact's vehicle make, model, predominant color of the vehicle, plate number, and the two-character state that issued the license plate are displayed. |
Information Request |
The button is displayed if information about previous special program participation or family members in the military was included. WARNING: This information is only displayed until the new student enrollment is accepted. Print this information before clicking Save; otherwise you must run SRG2300 - Student Information Request to view the information.
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Submitted Standard Forms |
Click to view a list of all forms submitted for the student. A pop-up window opens which displays the form name and date submitted. Click OK to close the window. |
Documents | View or attach supporting documentation. |
❏ Click Save.
A warning message is displayed if the student was previously enrolled in the district (i.e., the student's social security number and date of birth match a historical record). Demographic information from the student's previous enrollment is displayed, including the previous student ID.
Return | Click to return to the New Student Enrollment page to process another student. |
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NOTE: To retrieve a newly enrolled student who was marked as a next year student:
From Maintenance > Student Enrollment, click Directory, and select Next Year Students.