For Submission 3, if the student is in membership in the LEA (served at least two hours per day), report any student who was served any time during the school year.

1. Interchange: StudentExtension

   
   

   Complex Type: StudentExtension

   Description: Represents a student for whom instruction and/or services are provided in an elementary, secondary, or post-secondary educational program under the jurisdiction of an LEA.
   
   The following elements from the StudentExtension complex type are included in Submission 3:
   
   

   ❏ STUDENT-IDENTIFICATION-SYSTEM (E1090) is the coding scheme used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student. This is hard coded in the program as “State” and the student’s SSN is used.
   
   ❏ LOCAL-STUDENT-ID (E0923) is the optional student’s local identification number as assigned by the district.
   
   ❏ AS-OF-STATUS-CODE (E1002) is generated by the program during the extracts. The code indicates the student’s enrollment status in the district on the Submission 3 as-of date. Report codes H, I, and X only.

   • Code X is used for students in grade levels EE-06.
   • Codes H and I are used for students in grade levels 7-12 and indicate the student enrollment status on the final day of the school year.

   
   Registration > Maintenance > Student Enrollment > Demo1
   
   
   
   

   ❏ FIRST-NAME Name - First (E0703) is the student’s legal first name. Do not use an initial unless an initial is the legal first name.
   
   ❏ MIDDLE-NAME Name - Middle (E0704) is the student’s legal middle name as shown on the identification documentation used for school enrollment. If the student has no middle name, the field must be blank. The middle name can be reported as blank for students only when the student does not have a middle name on his identification documentation. Do not use text such as NONE or NA.
   
   ❏ LAST-NAME Name - Last (E0705) is the student’s legal last name.
   
   ❏ GENERATION-CODE Name - Gen (E0706) is the suffix attached to the student’s name. The field can be blank. The field must be blank if the student does not have a generation suffix on his name based on the identification documentation used for enrollment at the campus.
   
   ❏ SEX-CODE Sex (E0004) indicates the student’s gender.
   
   ❏ DATE-OF-BIRTH DOB (E0006) is the month, day, and year of the student’s birth.
   
   ❏ HISPANIC-LATINO-CODE Hispanic/Latino (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
   
   ❏ WHITE-CODE White (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
   
   ❏ BLACK-AFRICAN-AMERICAN-CODE Black/African American (E1061) indicates a person having origins in any of the black racial groups of Africa.
   
   ❏ ASIAN-CODE Asian (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent.
   
   ❏ AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian/ Alaskan Native (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.
   
   ❏ NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Hawaiian/Pacific Isl (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
   
   ❏ ECONOMIC-DISADVANTAGE-CODE Eco Disadvan (E0785) indicates the student’s economic disadvantage status based on his latest status at the end of the school year or at the end of the student’s enrollment period; whichever comes last. The status may be derived from National School Lunch Program (NSLP) indicators such as family income or a survey instrument created by the LEA. For Submission 3, it is reported based on a student’s last status at the end of the school year or at the end of the student’s enrollment period; whichever comes last.
   
   ❏ MILITARY-CONNECTED-STUDENT-CODE Military Connected (E1529) indicates a PK-12 student who is a dependent of a member of the United States armed forces. All students identified as being military connected in the Fall Snapshot must also be coded as being military connected in the summer collection.
   
   ❏ FOSTER-CARE-INDICATOR-CODE Foster Care (E1528) indicates if the student is in the conservatorship of the Department of Family and Protective Services (DFPS). All students identified as being in foster care in the Fall Snapshot must also be coded as being in foster care in the summer collection.

   
   
   Registration > Maintenance > Student Enrollment > Demo3
   
   
   
   

   ❏ MIGRANT-INDICATOR-CODE Migrant (E0984) indicates if the student, or the student’s parent, spouse, or guardian, is a migratory agricultural worker. LEAs identify the students using their own recruitment program for self-identifying migrants, or they use the ESC co-op to identify migrants. Students coded as a migrant must provide a Certificate of Eligibility (COE). For Submission 3, the code is 1 for a migrant student who has a COE on file as of the student’s last day of enrollment during the school year.
   
   ❏ UNSCHOOLED-ASYLEE/REFUGEE-CODE Asylee/Refugee Cd (E1076) applies only to students initially enrolled in grade levels 7-12 in the United States as unschooled asylees or refugees.
   
   ❏ HOMELESS-STATUS-CODE Homeless Status Cd (E1082) indicates whether a student is homeless and, if homeless, what his primary nighttime residence is at the time of identification (shelter, doubled up, unsheltered, motel/hotel). LEAs must report all students who have experienced homelessness at some point during the school year. If a homeless student enters into permanent housing later in the same school year, this code should not be changed and should still indicate that the student is homeless for the remainder of the current school year. All students identified as homeless in the Fall Snapshot must also be coded as homeless in Submission 3.
   
   ❏ UNACCOMPANIED-YOUTH-STATUS-CODE Unaccomp Youth Status Cd (E1084) indicates a youth (under 21 as of September 1) who is homeless, whether in or not in the physical custody of a parent or guardian, and receives services from the school district at least two hours per day. LEAs must report whether a homeless student is unaccompanied. If an unaccompanied student becomes accompanied later in the same school year, this code should not be changed and should still indicate that the student is unaccompanied for the remainder of the current school year. All students identified as unaccompanied in the Fall Snapshot must also be coded as unaccompanied in Submission 3.
   
   ❏ EARLY-READING-INDICATOR-CODE Early Reading Cd (E1522) indicates if the student is eligible for accelerated reading instruction due to reading difficulties or dyslexia. This field applies only to grade levels KG-2 and is required for those students. Eligibility status is based on the latest assessment results available for the student. For Submission 3, report grade level reading status based on the latest assessment results available for the student.
   

   You can use the Reset Values utility to set the early reading indicator code for all students in grade levels KG-2:
   
   1. Go to Registration > Utilities > Reset Values.
   
   2. In the Item to Reset field select Early Reading Code.
   
   

   

   3. Click Reset Values.
   
   NOTE:

   • See online Help for specific instructions on running this utility.
   • The utility may need to be run multiple times to assign different codes to different groups of students.

   
   

   
   Registration > Maintenance > Student Enrollment > Bil/ESL
   
   
   
   

   ❏ LEP-INDICATOR-CODE LEP Cd (E0790) indicates if the student has been identified as limited English proficient. For submission 3, the code must reflect the student’s LEP status for the school year. The code must be 1 if the student was identified as LEP at any time during the school year.

   
   
   Registration > Maintenance > Student Enrollment > Generic
   
   
   
   

   NOTE: ECHS, T-STEM, and any needed crisis codes should be set up as generic programs on Registration > Maintenance > Campus Profile > Campus Generic Ent/Wd Program Codes. The student should have a row on the Generic tab where the Other Spc Pgms field is set to the generic code for ECHS, T-STEM, or the crisis code if applicable.

   
   ❏ ECHS-INDICATOR-CODE (E1560) indicates if the student is enrolled in an Early College High School (ECHS). Students enrolled in an ECHS at any point in time during the school year are reported in Submission 3.
   
   ❏ T-STEM-INDICATOR-CODE (E1559) indicates if the student is enrolled in a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy. Students enrolled in T-STEM at any point in time during the school year are reported in Submission 3.
   
   ❏ CRISIS-CODE (E1054) is used when a state health or weather related event impacts a group of students, and may or may not cause a student to leave the district or campus of residence. A crisis event is designated by the Commissioner of Education.
   
   Check the district Generic Ent/Wd Program Codes tab to determine the program code used for a particular crisis.
   
   

   Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement
   
   
   
   

   ❏ NEW for 2018! ASSOCIATE-DEGREE-INDICATOR-CODE Associate Degree (E1596) indicates if the student earned an associate degree prior to graduation from high school. This should be reported by the district where the student received the associate degree.

   
   
   

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   RUN REPORT FOR VERIFYING STUDENT-EXTENSION INTERCHANGE DATA
   
   Registration > Reports > Create Registration Report
   
   Data in the StudentExtension Interchange can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.
   
   
   
   
   

2. Interchange: StudentEnrollmentExtension

   
   

   Complex Type: StudentSchoolAssociationExtension

   Description: Represents the campus(es) in which a student is enrolled and/or withdrawn.
   
   For Submission 3, each student must be reported with one and only one StudentSchoolAssociationExtension for the last campus on which the student was enrolled.
   
   The following elements from the StudentSchoolAssociationExtension complex type are included in Submission 3:
   
   

   ❏ LAST-DATE-OF-ENROLLMENT (E1044) is generated by the program during the extracts and indicates the student’s final date of enrollment in the district in the school year. Either the student’s exit date or the last day of school is used, whichever is later. This is required for students in grade levels 7-12.

   
   
   Registration > Maintenance > Student Enrollment > Demo1
   
   
   
   

   ❏ GRADE-LEVEL-CODE Grade (E0017) is the student’s last grade level at the end of the school year or on the last day of enrollment of the school year.
   
   ❏ STUDENT-ATTRIBUTION-CODE Attribution Cd (E1000) indicates students enrolled in a charter school or students who are not legal residents of the district but are served by the district. These student should not have Attribution Cd 00 (i.e., No Attribution Code). Charter school students should not have Attribution Cd 00 or 03 (i.e., PEG - Public Education Grant).
   
   ❏ CAMPUS-ID-OF-RESIDENCE Camp ID Resid (E0903) is the campus ID that corresponds to the campus attendance area in which the student currently resides. The field is required for all students who do not legally reside in the district (regardless of where his parent/guardian resides), and for all students attending charter schools and JJAEPs.

   • All students with Elig Code 3 (i.e., Eligible Transfer - Full Day) or 6 (i.e., Eligible Transfer Half Day) must have a Camp ID Resid, and the Attribution Cd must be 06 (i.e., Transfer Between Public School Districts).
   • A student whose current address is outside Texas must be reported with Camp ID Resid 255000000, and Attribution Cd must be 07 (i.e., Out of State).
   • All students at a charter school must have a Camp ID Resid, and Attribution Cd must be 01 (i.e., Open Enrollment Charter School).
   • All students at a JJAEP must have a Camp ID Resid, and Attribution Cd must be 02 (i.e., JJAEP - Juvenile Justice Alternative Ed Program).

   
   
   Registration > Maintenance > Student Enrollment > Demo3
   
   
   
   

   ❏ CAMPUS-ID-OF-ACCOUNTABILITY Campus of Account (E1027) is only required for students enrolled in DAEP or JJAEP and is used to determine attendance and leaver data. For Submission 3, this field is used to determine attendance and/or leaver data attribution for campus accountability. It cannot be a DAEP or JJAEP. This field is used for a student who was only enrolled at a DAEP and/or a JJAEP.

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   RUN REPORTS FOR VERIFYING STUDENT-SCHOOL-ASSOCIATION COMPLEX TYPE DATA

   Registration > Reports > Create Registration Report
   
   Data in the StudentSchoolAssociation complex type can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.
   
   
   
   
   Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
   
   SRG1200 provides a list of student status in all programs. Set the Print Enroll Records parameter to Y. Use the report to verify eligibility, attribution code, and campus of residence.
   
   
   
   Registration > Reports > Registration Reports > Student > SRG1800 - Enrollment by District of Residence
   
   SRG1800 provides a list of students who were enrolled during the selected attendance cycle, grouped by district of residence. Use the report to verify campus ID of residence (CIR).
   
   

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   Complex Type: StudentSectionAssociation

   Description: Represents the complete list of courses that a student is taking or has attempted.
   
   For Submission 3, one StudentSectionAssociation complex type data record must be reported for each reportable course from TEDS code table C022 that was attempted or completed by each student in membership in grade levels PK, KG, and 1-12. If a student repeats a course during the year with different outcomes, each course completion must be reported.
   
   The following elements from the StudentSectionAssociation complex type are included in Submission 3:
   
   

   ❏ COURSE-SEQUENCE-CODE (E0948) - Described previously.

   
   
   Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
   
   
   
   

   ❏ HOMEROOM-INDICATOR Home Room Ind (E1440) Indicates if the section is the student’s homeroom. For Submission 3, this must be reported for all kindergarten students.

   
   
   Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign
   
   
   
   

   ❏ STUDENT-BEGIN-DATE Entry Date (E1069) is the date(s) the student was assigned, or reassigned, to a particular course-section in the current school year. For submission 3, this identifies the first date a student was assigned to the class in the current school year.
   
   ❏ STUDENT-END-DATE WD Date (E1070) is the last date(s) the student was assigned, or reassigned to a particular course-section in the current school year. For submission 3, this identifies the last date a student was assigned to the class in the current school year.

   
   
   Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
   
   
   
   

   ❏ COURSE-COMPLETION-INDICATOR Pass/Fail (E1068) indicates if the student finished the full sequence of instruction for a course.
   
   

   The same field is used for PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) described later in this guide.

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   Complex Type: StudentGraduationProgramExtension

   Description: For Submission 3, this identifies the intent of students enrolled in the Foundation High School Program by collecting the Participant Code, Distinguished Level of Achievement Indicator Code, and the Endorsement Indicator Codes. If a student has attended multiple campuses within the same school district over the course of a school year, then the last campus should be the one that is reporting the StudentGraduationProgramExtension Complex Type.
   
   The following elements from the StudentGraduationProgramExtension complex type are included Submission 3:
   
   

   ❏ CAMPUS-ID (E0266) For Submission 3, this refers to the campus where the high school student was enrolled on the last day of the school year, or his last day of enrollment during the school year. For example, if a student was enrolled at both campus 004 and campus 003 during the course of the school year, and was last enrolled at campus 003, the extension should reflect the FHSP data from campus 003, not 004. The student’s exit date field must be blank for the campus he was last enrolled in.

   
   
   Registration > Maintenance > Student Enrollment > Generic
   
   
   
   

   NOTE: IGC should be set up as a generic program on Registration > Maintenance > Campus Profile > Campus Generic Ent/Wd Program Codes. The student should have a row on the Generic tab with a row where Other Spc Pgms is set to the generic code for IGC if applicable.

   
   ❏ INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE (E1563) indicates if an Individual Graduation Committee (IGC) has been established for the student. For Submission 3, this is only reported for 11th and 12th grade students.

   
   
   Graduation Plan > Maintenance > Student > Individual Maintenance > PGP
   
   
   
   

   NOTE: If the student does not have a graduation plan, the fields can be updated on Registration > Maintenance > Student Enrollment > Demo3 instead.

   
   ❏ FHSP-PARTICIPANT-CODE Foundation (E1541) indicates if the student is currently enrolled in the FHSP. The code is reported at the end of the school year for all students in grade levels 9-12.
   
   ❏ FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE Distinguished (E1542) indicates if the student is currently pursuing or has successfully completed the distinguished level of achievement program under the FHSP. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
   
   ❏ STEM-ENDORSEMENT-INDICATOR-CODE STEM (E1544) indicates if the student is currently pursuing or has successfully completed a Science, Technology, Engineering, and Mathematics Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
   
   ❏ PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE Public Services (E1546) indicates if the student is currently pursuing or has successfully completed a Public Services Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
   
   ❏ BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE Business and Industry (E1545) indicates if the student is currently pursuing or has successfully completed a Business and Industry Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
   
   ❏ MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE Multi Disciplinary Studies (E1548) indicates if the student is currently pursuing or has successfully completed a Multi-Disciplinary Studies Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
   
   ❏ ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE Arts and Humanities (E1547) indicates if the student is currently pursuing or has successfully completed an Arts and Humanities Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.

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   RUN REPORTS FOR VERIFYING STUDENT-GRADUATION-PROGRAM-EXTENSION COMPLEX TYPE DATA

   Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
   
   SGP1000 allows you to view students personal graduation plans (PGPs). Verify data for each student who has a graduation plan.
   
   
   
   Registration > Reports > Create Registration Report
   
   If the student does not have a graduation plan, data can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.
   
   
   
   

3. Interchange: StudentProgramExtension

   
   

   Complex Type: StudentProgramExtension

   Description: Represents any program designed to work in conjunction with or to supplement the main academic program to provide instruction, training, services or benefits through federal, state, or local agencies. Programs may include organized extracurricular activities.
   
   The following elements from the StudentProgramExtension complex type are included in Submission 3:
   
   Registration > Maintenance > Student Enrollment > Demo3
   
   
   
   

   ❏ CAREER-AND-TECHNICAL-ED-IND-CD Career and Technology Ind (E0031) indicates if the student is enrolled in a state-approved career and technical education course (CTE) as an elective, as a participant in the district’s career and technical coherent sequence of courses, or as a participant in the district’s tech prep program. For Submission 3, the code is based on the student’s end-of-year status. If the student is in grade level 6-12 and the CTE indicator is 1, there must be a course completion record with a valid CTE service ID from the C022 table.
   
   

   NOTE: A student can have this code set to 1 if he completed the first semester of a CTE course and did not enroll in the CTE course for the second semester.

   
   

   You can use the Set Student CTE Indicators utility to automatically set student CTE indicators for Submission 3:
   
   This utility assigns students who are taking at least one CTE course (i.e., the C022 service ID type = VOED) to code 1.
   
   1. Go to Registration > Utilities > Set Student CTE Indicators.
   
   

   

   2. Select the campus, select Set CTE Indicators for Summer PEIMS, and click Execute.
   
   3. Review the Preview Report, which lists students by grade level whose CTE indicator is set to 1.
   
   

   

   
   
   Registration > Maintenance > Student Enrollment > SpecEd
   
   
   
   

   ❏ SPECIAL-ED-INDICATOR-CODE (E0794) indicates if the student is participating in a special education instructional and related services program, or a general education program using special education support services, supplementary aids, or other special arrangements.

   
   
   Registration > Maintenance > Student Enrollment > G/T
   
   
   
   

   ❏ GIFTED-TALENTED-INDICATOR-CODE Gift/Talent (E0034) indicates if the student is participating in a state-approved gifted and talented program for each six-week reporting period. For Submission 3, the code must reflect the student’s participation in the program for the school year. If a student leaves the program during the school year, report the student with code 1 at the end of the school year.

   
   
   Registration > Maintenance > Student Enrollment > PRS
   
   
   
   

   ❏ PREGNANCY-RELATED-SERVICES PRS (E1432) indicates whether a female student was eligible to receive pregnancy-related services.

   
   
   

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   RUN REPORTS FOR VERIFYING STUDENT-PROGRAM-EXTENSION COMPLEX TYPE DATA

   Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
   
   SRG1200 lists student status in all programs. Type Y for each program and print each report separately.
   
   
   
   Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1600 - Career & Technology Code Verification
   
   SGR1600 provides a list of all students who have a CTE course in their schedule.
   
   
   

   • Verify and update data for students in CTE, and verify their enrollment in a CTE-eligible class.
   • Verify the information in columns Car Tech Code and TEA Service ID. Sorting the report by these columns may be helpful.
   • The CTE Crd Amt field displays the number of hours earned for each course toward CTE contact hours. Ensure that all 6th-8th grade CTE courses display 0, unless it is a self-contained course for special education students only.

   
   
   

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   Complex Type: StudentTitleIPartAProgramAssociationExtension

   Description: Represents the Title I Part A program(s) that a student participates in or receives services from.
   
   The following elements from the StudentTitleIPartAProgramAssociationExtension complex type are included in Submission 3:
   
   Registration > Maintenance > Student Enrollment > Title I
   
   
   
   

   ❏ TITLE-I-PART-A-INDICATOR-CODE Title I Code (E0894) indicates if the student is participating in a Title I, Part A program. For submission 3, valid codes are 6 (schoolwide program school), 7 (targeted assistance), 9 (homeless), and A (neglected). All students attending a Title I, Part A Schoolwide Program School must be reported as code 6.
   
   

   NOTE: Verify Title I entry and withdrawal dates for all Title I students. All students attending a Title I, Part A Schoolwide Program School must be reported with a TITLE-1-PART-A-INDICATORCODE 6.
   
   For a schoolwide Title I campus, you can use the Title I Code Conversion utility to set Title I Code to 6 for all students:
   
   1. Go to Registration > Utilities > Title 1 Code Conversion.
   
   2. In the Title 1 Code field, select 6 Attends Schoolwide Title I Program School.
   
   

   

   
   
   3. Click Execute.

   
   
   ❏ TITLE-I-PART-A-READING-INDICATOR-CODE Reading Code (E1018) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary reading instruction during the current school year, or will receive instruction before July 1.
   
   ❏ TITLE-I-PART-A-SCIENCE-INDICATOR-CODE Science Code (E1021) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary science instruction during the current school year, or will receive instruction before July 1.
   
   ❏ TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE Math Code (E1020) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary mathematics instruction during the current school year, or will receive instruction before July 1.
   
   ❏ TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE Social Studies Code (E1022) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary social studies instruction during the current school year, or will receive instruction before July 1.
   
   ❏ TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE Guidance Couns (E1024) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary counseling, pupil services, or college and career awareness and preparation during the current school year, or will receive guidance/counseling services before July 1.
   
   ❏ TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE Health (E1026) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A funded health, dental, or eye care services during the current school year, or will receive services before July 1.
   
   ❏ TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE Social Work (E1025) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary social work services during the current school year, or will receive services before July 1.
   
   

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   RUN REPORT FOR VERIFYING STUDENT-TITLE-I-PART-A-PROGRAM-ASSOCIATION-EXTENSION COMPLEX TYPE DATA

   
   Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Change by Program
   
   Run SRG1200 with the Print Title 1 Records parameter set to Y. Verify all entry and withdrawal dates and special program services.
   
   

4. Interchange: StudentAttendanceExtension

   
   

   Complex Type: BasicReportingPeriodAttendanceExtension

   
   Description: Represents the recording of a student’s regular reporting period attendance.
   
   The following elements from the BasicReportingPeriodAttendanceExtension complex type are included in Submission 3:

   ❏ GRADE-LEVEL-CODE (E0017) - Described previously.
   
   ❏ INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) - Described previously.
   
   ❏ REPORTING-PERIOD-INDICATOR-CODE (E0934) - Described previously.
   
   ❏ NUMBER-DAYS-TAUGHT (E0935) - Described previously.
   
   ❏ TOTAL-ELIGIBLE-DAYS-PRESENT (E0937) is the total number of days the student was present and eligible for Foundation School Program funding during a particular reporting period. This is calculated as the number of days the student was enrolled in the reporting period minus the number of days the student was absent.
   
   ❏ ATTENDANCE-EVENT-INDICATOR (E1085) is the attendance event type (i.e., Regular, Bilingual, CTE, ESL, PRS, Special Ed, Flexible-Regular, Flexible-Bilingual, Flexible-CTE, Flexible-ESL, Flexible-PRS, Flexible-Special Ed). This is hard coded in the program according to the code table C188.
   
   

   
   
   Registration > Maintenance > Student Enrollment > W/R Enroll
   
   
   
   

   ❏ TOTAL-INELIGIBLE-DAYS-PRESENT (E0936) is the total number of days the student was present but ineligible for Foundation School Program funding during a particular reporting period. This is a count of the days the student was enrolled in school but not eligible for membership.

   
   
   Attendance > Maintenance > Student > Student Inquiry > Cumulative
   
   
   
   

   ❏ TOTAL-DAYS-ABSENT (E0036) is the total number of days the student was absent during a particular reporting period.

   
   
   Registration > Maintenance > Student Enrollment > PK Enroll
   
   
   
   

   ❏ PK-PROGRAM-TYPE-CODE PK Program Code (E1078) is the length of the student’s PK instructional day. The code is required for all PK students reported in Submission 3.
   
   ❏ PRIMARY-PK-FUNDING-SOURCE-CODE PK Funding Source (E1079) indicates the primary source of funding for the PK student.
   
   ❏ SECONDARY-PK-FUNDING-SOURCE-CODE PK Secondary Funding (E1080) indicates the secondary source of funding for the PK student.
   
   

   VERIFY DISTRICT POSTING CODES

   Attendance > Maintenance > District > Posting Codes
   
   Verify all district posting codes, paying close attention to the ADA Codes.
   
   
   
   Registration > Maintenance > Student Enrollment > W/R Enroll
   
   Ensure that valid campus entry and withdrawal dates are entered for all students.
   
   
   
   

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   RUN REPORTS FOR VERIFYING BASIC-REPORTING-PERIOD-ATTENDANCE-EXTENSION COMPLEX TYPE DATA

   
   
   Attendance > Reports > Attendance Reports > Audit > SAT0500 - Campus Attendance Summary
   
   SAT0500 provides absence information by campus, track, and period. You can use the report to verify attendance for each day, period, and code.
   
   
   
   Attendance > Reports > Attendance Reports > Audit > SAT0900 - Campus/District Summary Report
   
   SAT0900 provides the eligible/ineligible attendance days present and absent and special program contact hours. SAT0900 should be run at the end of every cycle to verify data.

   • Table I can be compared to TSDS reports PDM3-130-001, PDM3-130-004, and PDM3-130-005.
   • Table II can be used to verify CTE contact hours.
   • Table III can be used to verify special education data.
   • Table IV can be used to verify G/T data.

   
   
   
   
   
   
   

   NOTE: The Oath and Affidavits page must be signed and retained for audit purposes.

   
   
   Attendance > Reports > Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report
   
   SAT0920 provides multi-track campus or district summary reports that meet the audit documentation requirements specified in the Student Attendance Accounting Handbook. The report is similar to SAT0900 but allows you to run the report for all tracks at once.
   
   
   
   Attendance > Reports > Attendance Reports > Membership > SAT1700 - Entry/Withdrawal Summary
   
   SAT1700 lists students who withdrew during a specified semester-cycle or date range, including students who withdrew and reentered. Verify all entry/withdrawal rows are correct.
   
   
   
   Attendance > Reports > Attendance Reports > Students > SAT0400 - Daily Attendance Summary
   
   SAT0400 should be run daily and verified for accuracy against instructor records. Confirm that you have this report for all days of membership. Verify that you have withdrawal forms (section #5 on report) with matching dates on file in the student records.
   
   
   
   Attendance > Reports > Attendance Reports > Students > SAT1900 - Perfect Attendance Report
   
   Run SAT1900 for the first semester-cycle of the school year through the final semester-cycle. Use this report to verify actual membership. Verify that all students on the report have course schedules and course completion records.
   
   
   

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   Complex Type: SpecialProgramsReportingPeriodAttendanceExtension

   
   Description: Represents the recording of a student’s special programs reporting period attendance.
   
   The following elements from the SpecialProgramsReportingPeriodAttendanceExtension complex type are included in Submission 3:

   ❏ INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) - Described previously.
   
   ❏ GRADE-LEVEL-CODE (E0017) - Described previously.
   
   ❏ ATTENDANCE-EVENT-INDICATOR (E1085) - Described previously.
   
   ❏ REPORTING PERIOD INDICATOR CODE (E0934) - Described previously.
   
   ❏ NUMBER-DAYS-TAUGHT (E0935) - Described previously.
   
   ❏ TOTAL-ELIGIBLE-DAYS-PRESENT (E0937) - Described previously.

   
   
   Registration > Maintenance > Student Enrollment > Bil/ESL
   
   
   
   

   ❏ TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT (E0938) is the total number of days the student was present and eligible to participate in the state-approved bilingual/ESL program during a particular reporting period. This is calculated as the total number of days the student was enrolled in Bil/ESL in the reporting period minus the number of days the student was absent.

   
   
   Registration > Maintenance > Student Enrollment > PRS
   
   
   
   

   ❏ TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT (E0939) is the total number of days a female student was present at school or served through Compensatory Education Home Instruction (CEHI) and eligible to receive pregnancy-related services during a particular reporting period. This is calculated as the total number of days the student was enrolled in CEHI in the reporting period minus the number of days the student was absent.

   
   
   Registration > Maintenance > Student Enrollment > SpecEd
   
   
   
   

   ❏ TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E0940) is the total number of days a student with a special education individualized education program (IEP), which provided for the mainstream instructional arrangement/setting, was present during a particular reporting period. This is calculated as the total number of days the student was enrolled in special education with the Instrl Set code set to 40 (i.e., mainstream) in the reporting period minus the number of days the student was absent.
   
   ❏ ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING-CODE (E0944) is the number of days the student was eligible and present in a designated instructional setting during a particular reporting period. This is calculated as the total number of days the student was enrolled in special education in a particular instructional setting minus the number of days the student was absent.
   
   ❏ EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING (E0945) is the number of hours above the allowable six hours per day of combined CTE and special education and related services in a designated instructional setting during a particular reporting period. The Foundation School funding for LEAs is limited to six contact hours per day per student.
   
   ❏ INSTRUCTIONAL-SETTING-CODE Instrl Set (E0173) identifies the setting used to provide instruction to students.
   
   ❏ REG-DAY-SCH-PROG-DEAF-CODE Regional Day School Deaf (E0833) indicates if the student is receiving instructional services from the regional day school program for the deaf.
   
   ❏ DISTRICT-OF-RDSPD-SERVICE RDSD Fiscal Agent (E1527) is the RDSPD Fiscal Agent district that provides the RDSPD service to a particular RDSPD student.

   
   
   Grade Reporting > Maintenance > Master Schedule > District Schedule
   
   
   
   Grade Reporting > Maintenance > Student > Individual Maint > CTE
   
   
   
   Registration > Maintenance > Student Enrollment > Demo3
   
   

   ❏ ELIGIBLE-DAYS-PRESENT-V1 (E0950) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated one contact hour during a particular reporting period.
   
   This is determined as follows:

   • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 1.
   • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 1.
   • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).

   
   
   ❏ ELIGIBLE-DAYS-PRESENT-V2 (E0951) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated two contact hours during a particular reporting period.
   
   This is determined as follows:

   • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 2.
   • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 2.
   • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).

   
   
   ❏ ELIGIBLE-DAYS-PRESENT-V3 (E0952) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated three contact hours during a particular reporting period.
   
   This is determined as follows:

   • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 3.
   • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 3.
   • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).

   
   
   ❏ ELIGIBLE-DAYS-PRESENT-V4 (E0953) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated four contact hours during a particular reporting period.
   
   This is determined as follows:

   • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 4.
   • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 4.
   • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).

   
   
   ❏ ELIGIBLE-DAYS-PRESENT-V5 (E0954) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated five contact hours during a particular reporting period.
   
   This is determined as follows:

   • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 5.
   • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 5.
   • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).

   
   
   ❏ ELIGIBLE-DAYS-PRESENT-V6 (E0955) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated six contact hours during a particular reporting period.
   
   This is determined as follows:

   • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 6.
   • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 6.
   • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).

   
   
   Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet
   
   
   
   

   ❏ FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE Flex Att Program (E1045) indicates the unique program to which the student’s flexible attendance is related. For submission 3, only the following programs are reported:

   • Optional Flexible School Day Program (OFSDP)
   • High School Equivalency Program (HSEP)
     
     

   ❏ FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT Elig Mins (E1046) is the total number of school days (in minutes) the student was present and eligible for Foundation School Program funding during a particular reporting period.
   
   ❏ FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT InElig Mins (E1047) is the total number of school days (in minutes) the student was present but ineligible for Foundation School Program funding during a particular reporting period.
   
   ❏ FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE Sp Ed Mins (E1049) is the total number of school days (in minutes) a student with a special education individualized education program (IEP), which provided for the mainstream instructional arrangement/setting (Instr Set = 40), was eligible for the instructional arrangement/ setting during a particular reporting period.
   
   ❏ FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING Sp Ed Mins (E1051) is the total number of school days (in minutes) the student was eligible for a particular special education instructional setting which was eligible for Foundation School Program funding during a particular reporting period.
   
   ❏ FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT CTE Mins (E1053) is the total number of school days (in minutes) the student was present, eligible, and enrolled in an approved CTE course during a particular reporting period.
   
   ❏ FLEX-ATTEND-EXCESS-MINUTES-IN-INSTR-SETTING Excess Mins (E1052) is the total number of school days (in minutes) the student was present in a designated instructional setting above the allowable 360-minute daily limit of combined CTE and special education and related services during a particular reporting period. The Foundation School funding is limited to six contact hours per day per student.
   
   ❏ FLEX-ATTEND-TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE BIL/ESL Mins (E1050) is the total number of school days (in minutes) the student was eligible to participate in the state-approved bilingual/ESL program during a particular reporting period.
   
   ❏ FLEX-ATTEND-TOTAL-PRS-DAYS-ELIGIBLE PRS Mins (E1048) is the total number of school days (in minutes) a female student was eligible for compensatory education home instruction (CEHI) services and/or pregnancy-related services (PRS) during a particular reporting period.

   
   
   

   VERIFY ENTRY/WITHDRAWAL DATES FOR ENROLLMENT

   • If a student has been placed in a disciplinary setting, and is not receiving special program services during that time, the student may be withdrawn from the program while he is in the disciplinary setting, either by performing a status change or withdrawing the student from the program for those dates. In this case, for programs such as special education, bilingual/ESL, etc, the student may be withdrawn from the special program during his disciplinary assignment, and then re-enrolled in the program when he returns. See the TEA Student Attendance Accounting Handbook (SAAH) for additional information, and be sure to review your local procedures/policies.
     
     
   • For CTE, a status change should be performed on the W/R Enroll tab (to update the CTE Elig field) at the beginning and end of his disciplinary assignment. A student can be assigned to a disciplinary setting for up to five consecutive days and continue to receive CTE hours even if CTE services are not provided to the student during his placement. After five days, the student can continue to earn credit for the class but cannot claim additional funding; the funding clock must be set back to the first day of the disciplinary assignment.

   
   
   

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   RUN REPORTS FOR VERIFYING SPECIAL-PROGRAMS-REPORTING-PERIOD-ATTENDANCE-EXTENSION COMPLEX TYPE DATA

   Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
   
   SRG1200 should be printed every cycle and verified by the staff person responsible for the program. Corrections should be made at that time. Type Y for each program and print each report separately. Review all data for entry errors, make corrections, reprint, and distribute to the appropriate special programs staff.
   
   Contact hour data is collected during Submission 3.
   
   
   

   NOTE: If participating in Optional Flexible Year Program, use a separate attendance track to move students. Students should have been moved the first day of the cycle (where the OFYP dates are scheduled) using the Record Status Change.

   
   
   Attendance > Reports > Attendance Reports > Student > SAT5000 - Flexible Attendance District Summary
   
   SAT5000 is for the entire district and school year. Verify all flexible attendance data entered.
   
   

5. Interchange: StudentTranscriptExtension

   
   

   Complex Type: CourseTranscriptExtension

   
   Description: Represents the final record of a student’s performance in their courses.
   
   For Submission 3, this is reported for each student in membership in grade levels 1-12 who completed at least one course during the current school year. If a student repeats and completes a course during the year with different outcomes, each course completion must be reported.
   
   The following elements from the CourseTranscriptExtension complex type are included in Submission 3:
   
   

   ❏ GRADE-LEVEL-CODE (E0017) - Described previously.
   
   ❏ SERVICE-ID (E0724) - Described previously.
   
   ❏ COURSE-SEQUENCE-CODE (E0948) - Described previously.

   
   
   Grade Reporting > Utilities > Assign Pass Fail Indicators
   
   Ensure that the district has run the Assign Pass/Fail Indicators utility in accordance with the steps in the ASCENDER Secondary or Elementary Grade Reporting End of Semester 2 checklist.
   
   
   
   Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
   
   
   
   

   ❏ PASS/FAIL-CREDIT-INDICATOR-CODE Pass/Fail (E0949) indicates the student’s outcome for a course. The record must reflect the code determined at the end of the course.

   
   
   Grade Reporting > Maintenance > Master Schedule > District Schedule
   
   SCREENSHOT - COMING SOON (programming in progress)
   

   ❏ ONRAMPS-DUAL-ENROLLMENT-INDICATOR-CODE OnRamps (E1597) indicates that the student successfully completed an OnRamps dual enrollment course, which is an innovative dual enrollment program coordinated by The University of Texas at Austin.

   
   
   

   RUN REPORT FOR VERIFYING PASS/FAIL INDICATOR DATA:

   Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1920 - Pass/Fail Verification List
   
   Ensure that all data is accurate.
   
   
   
   Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
   
   
   
   

   ❏ DUAL-CREDIT-INDICATOR-CODE Dual Crdt (E1011) indicates if the student was eligible to receive both high school and college credit for a college course. If Dual Crdt is 1, you must enter a value in at least one of the College Credit Hrs fields.
   

   NOTE: Dual credit courses cannot be reported as ATC courses.

   
   ❏ ATC-INDICATOR-CODE Adv Tech Crdt (E1058) indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide Advanced Technical Credit (ATC) program agreement.

   NOTE: ATC courses cannot be reported as dual credit courses.

   
   ❏ COLLEGE-CREDIT-HOURS College Credit Hrs - Sem 1 and Sem 2 (E1081) is the number of college hours the student earned each semester for the completion of a dual credit course. Values greater than 0 are only valid if the Dual Crdt field is set to 1.
   
   

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   Complex Type: StudentAcademicRecord

   
   Description: Represents the cumulative record of academic achievement for a student.
   
   The following element from the StudentAcademicRecord complex type is included in Submission 3:
   
   ❏ TX-UNIQUE-STUDENT-ID (E1523) - Described previously.

6. Interchange: StudentDisciplineExtension

   
   

   Complex Type: StudentDisciplineIncidentAssociationExtension

   Description: Represents students related to a discipline incident who were victims, perpetrators, witnesses, and/or reporters.
   
   The following elements from the StudentDisciplineIncidentAssociationExtension complex type are included in Submission 3:
   
   Discipline > Maintenance > Student > Maintenance
   
   
   
   

   ❏ BEHAVIOR-LOCATION-CODE Location of Incident (E1083) indicates where a student committed an applicable offense (i.e., a DISCIPLINARY-ACTION-REASON-CODE that has a location specified in the Texas Education Code Chapter 37), if applicable.
   
   ❏ DISCIPLINARY-ACTION-REASON-CODE Offense (E1006) indicates the reason a student was subject to disciplinary action.

   
   
   Registration > Maintenance > Student Enrollment > SpecEd
   
   
   
   

   ❏ PRIMARY-DISABILITY-CODE Primary Dis (E0041) indicates the type of primary disability recorded in the student’s IEP. For submission 3, this is only reported for special education students who were participating in the special education program at the time of a particular disciplinary incident removal.

   
   
   Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information
   
   
   
   

   ❏ MULTIPLY-DISABLED-INDICATOR-CODE Multi Disability (E0882) indicates if the student has been designated as multiply disabled. For submission 3, this is only reported for special education students who were participating in the special education program at the time of a particular disciplinary incident removal.

   
   
   Registration > Maintenance > Student Enrollment > Bil/ESL
   
   
   
   

   ❏ LEP-INDICATOR-CODE LEP Cd (E0790) indicates if the student has been identified as limited English proficient. For Submission 3, this is only reported for LEP students who were participating in the LEP program at the time of a particular disciplinary incident removal.

   
   
   

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   Complex Type: DisciplineActionExtension

   Description: Represents actions taken by an education organization after a discipline incident.
   
   The following elements from the DisciplineActionExtension complex type are included in Submission 3:
   
   Discipline > Maintenance > Student > Maintenance
   
   
   
   

   ❏ REPORTING-PERIOD-INDICATOR-CODE Reporting Period (E0934) is the period for which the attendance data is being reported. If an incident occurs in one reporting period and the disciplinary action occurs in the subsequent reporting period, use the reporting period in which the disciplinary assignment was ordered (DATE-OFDISCIPLINARY- ACTION).
   
   ❏ DISCIPLINARY-ACTION-CODE Act (E1005) indicates the type of disciplinary action taken for the student.
   
   ❏ CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY Campus Resp (E1037) is the instructional campus at which the student was enrolled when the discipline incident occurred and the disciplinary action assigned.
   
   ❏ DATE-OF-DISCIPLINARY-ACTION Discp Actn Date (E1036) is the date on which the disciplinary assignment was ordered, which may not necessarily be the date on which the disciplinary infraction occurred, or the date on which the disciplinary assignment begins.
   
   ❏ OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT Official Length (E1007) is the official length in days (instructional school days only) of a student’s disciplinary assignment.
   
   ❏ ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT Actual Length (E1008) is the actual length in days of a student’s disciplinary assignment.
   
   ❏ DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE Diff Code (E1009) indicates the reason for the difference, if any, between the official and actual lengths of a student’s disciplinary assignment.
   
   ❏ CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT Campus Assignment (E1003) is the unique ID of the campus at which the student was placed for disciplinary reasons, if applicable.
   
   ❏ DISCIPLINARY-ACTION-NUMBER Action Nbr (E1004) is a unique number identifying a discipline incident. Separate numbers are issued for separate disciplinary actions reported with identical values for STUDENT-ID and CAMPUS-ID-OF-ENROLLMENT. The action number is assigned during the discipline data extract. If an equivalent TSDS code exists for the action, the system assigns an action number at that time.

   
   
   

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   Complex Type: DisciplineIncidentExtension

   Description: Represents an occurrence of an infraction ranging from a minor problem behavior to a criminal act. A single event (e.g., a fight) is one incident regardless of how many perpetrators or victims are involved. Discipline incidents are events classified as warranting discipline action.
   
   The following elements from the DisciplineIncidentExtension complex type are included in Submission 3:
   
   Discipline > Maintenance > Student > Maintenance
   
   
   
   

   ❏ DISCIPLINARY-INCIDENT-NUMBER Incident Nbr (E1016) designates an incident that results in one or more disciplinary actions for one or more students at a single campus. All records for all involved students must show the same incident number. This number is automatically assigned.

   
   
   

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   RUN REPORTS FOR VERIFYING STUDENT-DISCIPLINE-EXTENSION INTERCHANGE DATA

   
   Discipline > Reports > Discipline > SDS0200 - Special Ed Students in Discipline Settings
   
   SDS0200 lists special education students who were assigned to a disciplinary setting. Students not receiving special education services for 10 or more days while in a DAEP setting must be withdrawn from the program during that time. Verify all data.
   
   
   
   Discipline > Reports > Discipline > SDS0300 - Bil/ESL Students in Discipline Settings
   
   SDS0300 lists bilingual/ESL students who were assigned to a disciplinary setting. Students not receiving bilingual/ESL services for 10 or more days while in a DAEP setting must be withdrawn from the program during that time. Verify all data.
   
   
   
   Discipline > Reports > Discipline > SDS1000 - PEIMS Report
   
   SDS1000 lists TSDS discipline data by grade level. Verify all data.
   
   
   
   Discipline > Reports > Discipline > SDS1300 - Discipline Audit Report (PEIMS Edit)
   
   SDS1300 lists students who will trigger an edit and/or performance-based monitoring errors.
   
   
   
   Discipline > Reports > Discipline > SDS1700 - Discipline Suspension Attendance Verification
   
   SDS1700 provides information from student discipline and attendance records, and flags discrepancies between the two, which allows you to review for attendance posting discrepancies on days that a student was suspended.
   
   
   
   Discipline > Reports > Discipline > SDS1800 - Career Tech Students in Discipline Settings
   
   SDS1800 lists CTE students who were assigned to a disciplinary setting. Students not receiving CTE services for five or more days while in a DAEP setting must be withdrawn from the program during that time. Verify all data.
   
   

7. Interchange: StudentRestraintEventExtension

   
   

   Complex Type: RestraintEventExtension

   Description: Represents restraint data for:

   • Restraints of all students that are administered by school district police officers and school resource officers working with a LEA under a local MOU.
     
     
   • Restraints of special education students that are restrained by LEA employees and volunteers.

   
   In the ASCENDER Discipline and Special Education applications, verify all restraint data that will be reported. Refer to the following flow chart:
   
   
   
   The following elements from the RestraintEventExtension complex type are included in Submission 3:
   
   Discipline > Maintenance > Student > Maintenance > Restraint Information
   
   
   
   

   ❏ CAMPUS-ID-OF-RESTRAINT-EVENT Campus (E1032) is the ID of the campus at which a student was restrained, which may not necessarily be the campus where the student was enrolled.
   
   ❏ DATE-OF-RESTRAINT-EVENT Date (E1034) is the actual date on which the student was restrained.
   
   ❏ REPORTING-PERIOD-INDICATOR-CODE Period (E0934) is the period (i.e., cycle) in which the incident occurred.
   
   ❏ RESTRAINT-REASON-CODE Reason (E1033) indicates that the student was physically or mechanically restrained due to imminent serious physical harm to himself or others, imminent serious property destruction, or a combination of both.
   
   ❏ RESTRAINT-STAFF-TYPE-CODE Staff Type (E1516) indicates which type of staff member restrained the student:

   • LEA employee or volunteer
   • LEA police officers or school resource officers (SRO)

   Refer to the flow chart above.

   
   
   ❏ RESTRAINT-INSTANCE-NUMBER Instance Nbr (E1035) is a unique number identifying a restraint instance that occurred at a campus. Separate numbers are issued for separate incidents reported with identical values for STUDENT-ID and CAMPUS-ID-OF-ENROLLMENT.
   
   ❏ INSTRUCTIONAL-SETTING-CODE Instr Setting (E0173) identifies the setting used to provide instruction to student at the time of the incident.

   • For special education students, the field cannot be blank.
   • For non-special education students, the field must be blank.

   
   
   Registration > Maintenance > Student Enrollment > SpecEd
   
   
   
   

   ❏ SPECIAL-ED-INDICATOR-CODE (E0794) indicates if the student is participating in a special education instructional and related services program, or a general education program using special education support services, supplementary aids, or other special arrangements.
   
   ❏ PRIMARY-DISABILITY-CODE Primary Dis (E0041) indicates the type of primary disability recorded in the student’s IEP for each reporting period that a student was in attendance.

   
   
   Special Education > Maintenance > Student Sp Ed Data > Current Year > Child Restraint
   
   
   
   The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons. For all other restraint incidences, including disciplinary restraint for a special education student, use Discipline > Maintenance > Student > Maintenance > Restraint Information.
   
   Some fields are displayed on the Details window, which is displayed if you click the spyglass icon.
   
   
   
   

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   RUN REPORTS FOR VERIFYING STUDENT-RESTRAINT-EVENT-EXTENSION COMPLEX TYPE DATA

   
   Discipline > Reports > Discipline > SDS0250 - Discipline Student Restraint
   
   SDS0250 lists student totals for mechanical restraint, physical restraint, and seclusion incidents. Verify all data.
   
   
   
   Special Education > Reports > Special Ed > Student > SEM1100 - Student Special Ed Restraint List
   
   Ensure all special education restraints have been entered.