State Reporting
academy

academy:available_courses

Anonymous (anonymous@undisclosed.example.com) — 2023-10-12T12:45:18+00:00

VCV Update all local service IDs to be unique for each course. For Ed-Fi TSDS reporting, ALL local Service IDs (that begin with 8) created by the district will need to be a unique value per course. The XXX value must be changed to a unique alphanumeric value.

academy:campussched_section

Anonymous (anonymous@undisclosed.example.com) — 2023-11-09T13:56:13+00:00

VCV Verify all Instructional Staff responsibility records are entered. All Instructional Staff responsibility records must be entered on this screen. These are your Role ID/StaffClassification Codes 087 (Teacher), 047 (Substitute), and 033 (Pre-Kindergarten Aides).

Core Collection: Charter School Waitlist

Anonymous (anonymous@undisclosed.example.com) — 2024-09-19T19:25:43+00:00

Core Collection: Charter School Waitlist [printer icon]Click here to generate a PDF of this guide. This page shows you how to enable and set up the Charter School Waitlist. It also lets you add, delete or edit student data in it. The Charter School Waitlist due date is October 25, 2024. IMPORTANT

academy:child_find_scenario1

Anonymous (anonymous@undisclosed.example.com) — 2022-03-07T14:19:56+00:00

Registration > Maintenance > Student Enrollment > Demo1 Child Find: SPPI-11 reports Enrolled students age 3-21 as of September 1st. [Child Find checkboxes in student indicators section on demo 1 screen] Update data: VCV Retrieve a student who is already enrolled at the campus using their Local Student ID, Student Name, or Texas Unique Student ID.

academy:child_find_scenario2

Anonymous (anonymous@undisclosed.example.com) — 2022-03-07T01:35:20+00:00

Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Demographics/Enrollment Information on this tab must be manually added by the district. Instructional Track and Absences Within Timeframe are not enabled or applicable for non-enrolled students.

academy:child_find_scenario3

Anonymous (anonymous@undisclosed.example.com) — 2022-03-07T21:24:04+00:00

Registration > Maintenance > Student Enrollment > Demo1 Child Find: SPPI-12 reports Enrolled students who are less than 3 years old as of September 1st. [Child Find checkboxes in student indicators section on demo 1 screen] Update data: VCV Retrieve a student who is already enrolled at the campus using their Local Student ID, Student Name, or Texas Unique Student ID.

academy:child_find_scenario4

Anonymous (anonymous@undisclosed.example.com) — 2022-04-27T16:33:18+00:00

Registration > Maintenance > Core Collections > Child Find: SPPI-12 > Demographics/Enrollment Information on this tab must be manually added by the district. Instructional Track is not enabled or applicable for non-enrolled students. [Sample image of the SPPI-12 Demographic/Enrollment tab]

Core Collection: Child Find

Anonymous (anonymous@undisclosed.example.com) — 2023-09-22T16:10:43+00:00

Core Collection: Child Find [printer icon]Click here to generate a PDF of this guide. Child Find is a federal mandate under the Individuals with Disabilities Education Act (IDEA). It requires local education agencies (LEAs), which include public school districts and charter schools, to identify, locate, and evaluate all children with disabilities residing within their jurisdictions who need special education and related services (34 CFR §300.111—Child Find). This program covers students fr…

ASCENDER State Reporting - Classroom Roster - Winter 2020-2021 Submission

Anonymous (anonymous@undisclosed.example.com) — 2021-02-24T21:00:01+00:00

ASCENDER State Reporting - Classroom Roster - Winter 2020-2021 Submission [printer icon]Click here to generate a PDF of this guide. The Classroom Roster Winter submission collects organization, staff identification and demographics, class assignment, student identification and demographics, and class enrollment data.

Core Collection: Class Roster Fall/Winter Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2024-02-27T19:55:17+00:00

Core Collection: Class Roster Fall/Winter Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. The Class Roster Fall/Winter Submissions collect organization, staff identification and demographics, class assignment, student identification and demographics, and class enrollment data.

academy:cr_winter_hardcoded_elements

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:12+00:00

The following elements are hard-coded in the software. Hard coded values are built into the program, are the same each time they are extracted, and cannot be changed by the user. VCV COURSE-IDENTIFICATION-SYSTEM (E1089) is the system used to identify the organization of subject matter and related learning experiences provided for the instruction of students.

academy:cr_winter_mass_update

Anonymous (anonymous@undisclosed.example.com) — 2023-08-18T14:28:32+00:00

[Employee tab with Creditable Year of Service highlighted] The following elements from the StaffExtension complex type are included in the Class Roster Winter submission: Reported Elements from Employee: ElementCode TableData ElementASCENDER NameE1721C088CREDITABLE-YEAR-OF-SERVICE-INDICATOR-CODE

academy:cr_winter_personnel_staffdemo_responsibility

Anonymous (anonymous@undisclosed.example.com) — 2024-03-27T16:48:40+00:00

[Responsibilty tab] NOTE: If a person is listed as an Instructor, it is considered they are teaching a course. The instructor can be listed in Personnel or in Grade Reporting, but not in both applications. The instructor must be deleted from Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Instructor

academy:cr_winter_staff_import

Anonymous (anonymous@undisclosed.example.com) — 2021-09-21T16:16:09+00:00

This utility is for Student-only districts. This utility imports basic staff demographic data to be used for the TSDS PEIMS Staff Interchange records (i.e., to join the unique staff ID with a teacher/staff record). Districts that do not use ASCENDER Business applications can import staff demographic data to be used for the TSDS Staff Interchange records.

academy:cr_winter_verify_grade_reporting_course

Anonymous (anonymous@undisclosed.example.com) — 2023-11-14T15:18:00+00:00

[Course tab with Class Roster Winter elements highlighted] The following elements from the CourseOffering complex type are included in the Class Roster Fall and Winter submission: Reported Elements from Course: ElementCode TableData ElementASCENDER NameE1194----LOCAL-COURSE-CODE Crs Nbr

academy:cr_winter_verify_grade_reporting_distsched

Anonymous (anonymous@undisclosed.example.com) — 2024-02-08T20:14:21+00:00

[Available Courses screen on Grade Reporting Master Schedule District Schedule] The following elements from the StaffResponsibilitiesExtension complex type are included in the Class Roster Fall and Winter submission: Reported Elements from Course: ElementCode TableData ElementASCENDER NameE0724C022SERVICE-IDService ID

academy:cr_winter_verify_grade_reporting_section

Anonymous (anonymous@undisclosed.example.com) — 2023-11-14T16:29:32+00:00

[Section tab with Class Roster Winter elements highlighted] The following elements from the SectionExtension and TeacherSectionAssociationExtension and StudentSectionAssociation complex types are included in the Class Roster Fall and Winter submission: Reported Elements from Section: ElementCode Table

academy:cr_winter_verify_hr_credentials

Anonymous (anonymous@undisclosed.example.com) — 2023-11-15T17:01:00+00:00

[Credentials tab] The following elements from the StaffExtension complex type are included in the Class Roster Winter submission: Reported Elements from Credentials: ElementCode TableData ElementASCENDER NameE1722DC165TEACHER-INCENTIVE-ALLOTMENT-DESIGNATION-CODE

academy:cr_winter_verify_hr_demo

Anonymous (anonymous@undisclosed.example.com) — 2023-11-15T15:48:45+00:00

[snippet of Demographic Information tab with elements highlighted] The following elements from the StaffExtension and TeacherSectionAssociationExtension complex types are included in the Class Roster Fall and Winter submission: Reported Elements from Demographic Information: ElementCode TableData Element

academy:cr_winter_verify_hr_employment_info

Anonymous (anonymous@undisclosed.example.com) — 2023-11-14T17:30:13+00:00

[Employment Info tab with Class Roster elements highlighted] The following elements from the StaffExtension complex type are included in the Class Roster Fall and Winter submission: Reported Elements from Employment Info: ElementCode TableData ElementASCENDER NameE1460DC077HIGHEST-LEVEL-OF-EDUCATION-COMPLETED

academy:cr_winter_verify_hr_job_info

Anonymous (anonymous@undisclosed.example.com) — 2023-11-14T17:30:50+00:00

[Job Info tab with Class Roster elements highlighted] The following element from the StaffExtension complex type is included in the Class Roster Fall and Winter submission: Reported Elements from Job Info: ElementCode TableData ElementASCENDER NameE1073C181STAFF-TYPE-CODEPay Type

academy:cr_winter_verify_hr_reports

Anonymous (anonymous@undisclosed.example.com) — 2024-06-14T13:10:43+00:00

VCV Teacher Incentive Allotment Designation codes and descriptions can be verified by running the following report: Personnel > Reports > Personnel Reports [Create Personnel Report with Classroom Roster elements highlighted] [Create Personnel Report with Classroom Roster elements highlighted] The following element from the StaffExtension complex type are included in the Class Roster Winter submission

academy:cr_winter_verify_nonemployees

Anonymous (anonymous@undisclosed.example.com) — 2023-11-14T17:31:18+00:00

[District Administration Non Employee] The following element from the StaffExtension complex type is included in the Fall and Winter Class Roster submissions: Reported Elements from Non-Employee: ElementCode TableData ElementASCENDER NameE1073C181STAFF-TYPE-CODETSDS Staff Type

academy:cr_winter_verify_reg_demo1

Anonymous (anonymous@undisclosed.example.com) — 2023-11-15T15:19:16+00:00

[Demo1 tab] The following elements from the StudentExtension and StudentSchoolAssociationExtension complex types are included in the Class Roster Fall and Winter submission: Reported Elements from Demo1: ElementCode TableData ElementASCENDER NameE0923

academy:cr_winter_verify_reg_wr_enroll

Anonymous (anonymous@undisclosed.example.com) — 2021-09-17T14:08:28+00:00

[WR Enroll tab with ECDS elements highlighted] The following element from the StudentSchoolAssociationExtension complex type is included in the Class Roster Winter submission: VCV ENTRY-DATE Entry Date (E1434) is the month, day, and year on which an individual enters and begins to receive instructional services in a school.

academy:cr_winter_verify_student_reports

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:12+00:00

VCV Student data can be verified by running the following reports: For verifying data in CLS2-100-001 Student Class Roster: * Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information)

TSDS PEIMS Crisis Code Reporting

Anonymous (anonymous@undisclosed.example.com) — 2021-09-02T15:57:15+00:00

TSDS PEIMS Crisis Code Reporting [printer icon]Click here to generate a PDF of this guide. Prerequisites * Verify that all roles and users are correct in ASCENDER Security Administration. * In State Reporting on the Options page, update options for the current school year. * In State Reporting on the Maintenance > Organization page, verify data.

Core Collection: Early Childhood Data System - KG Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2024-02-07T20:49:16+00:00

Core Collection: Early Childhood Data System - KG Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the

academy:ecds_pk_calculated_elements

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:12+00:00

The following values are built into the program, are the same each time they are extracted, and cannot be changed by the user: * ORGANIZATION-CATEGORY (E1240) is the classification of the education agency according to the level of administrative and operational control granted by the state.

academy:ecds_pk_clear_previous_data

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T21:30:10+00:00

Before proceeding, delete last year's data. State Reporting > Utilities > Delete/Clear Tables [Delete/Clear Tables utility with Summer fields selected] VCV Select Summer Collection. VCV Click Delete. You are prompted to confirm that you want to delete the records. [Message prompting you to confirm that you want to delete records] VCV Click OK to continue.

academy:ecds_pk_correct_frozen_data

Anonymous (anonymous@undisclosed.example.com) — 2021-09-13T14:26:14+00:00

You may find extracted data containing incomplete or inaccurate information. Use the ASCENDER State Reporting summer maintenance pages to update and correct the data saved in the district database (i.e., frozen data). NOTE: Data on these pages is updated every time data is extracted, including data that is manually entered.

academy:ecds_pk_correct_frozen_xref_crs_section

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Grade Reporting > Maintenance > Master Schedule > District ScheduleService IDSERVICE-ID (E0724) (Code table: C022)Service IDGrade Reporting > Maintenance > Master Schedule > Campus Schedule > SectionPK Curricula

academy:ecds_pk_correct_frozen_xref_staff_demo

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Human Resources > Maintenance > Staff Demo > Demographic InformationFirst NameFIRST-NAME (E0703)Name - Legal - FirstLast NameLAST-NAME (E0705)Name - Legal - LastTX Unique Staff IDTX-UNIQUE-STAFF-ID (E1524)Texas Unique Staff ID

academy:ecds_pk_correct_frozen_xref_staff_teaching

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Grade Reporting > Maintenance > Master Schedule > Campus Schedule > SectionClass RoleCLASS-ROLE (E1067) (Code table: C180)Class RoleBegin DateASSIGNMENT-BEGIN-DATE (E1065)Entry DateEnd DateASSIGNMENT-END-DATE (E1066)

academy:ecds_pk_correct_frozen_xref_stu_att

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > W/R EnrollCampusCAMPUS-ID-OF-ENROLLMENT (E0782)Entry/Exit DateTrackINSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975)TrackPK Prog TypePK-PROGRAM-TYPE-CODE (E1078)PK Program Code

academy:ecds_pk_correct_frozen_xref_stu_crs_completion

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > W/R EnrollCampusCAMPUS-ID-OF-ENROLLMENT (E0782)Entry/Exit DateBegin DateENTRY-DATE (E1434)Entry DateEnd DateEXIT-WITHDRAW-DATE (E1439)Exit DateGrade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

academy:ecds_pk_correct_frozen_xref_stu_demo

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > Demo1First NameFIRST-NAME (E0703)Name (first)Middle NameMIDDLE-NAME (E0704)Name (middle)Last NameLAST-NAME (E0705)Name (last)GenerationGENERATION-CODE (E0706) (Code table: C012)

academy:ecds_pk_create_xml_file

Anonymous (anonymous@undisclosed.example.com) — 2022-01-20T16:13:49+00:00

State Reporting > Utilities > Create TSDS Core Collections Interchanges [Create TSDS Core Collections Interchanges utility with ECDS selections highlighted] Core Collection Select the submission. For the ECDS PK submission, select Early Childhood Data System - PK. Ending School Year (Display only) The submission year, as entered in the

academy:ecds_pk_extract_monitor

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

Once you run the extract utility, you can either wait for an email notification that the extract(s) are complete, or view the status of the extract(s) on Extracts > Extracts Status. Email Notification If you typed your email address when you ran the extract, an email message is delivered to your Inbox once the extract is completed. You will receive a separate message for each summer extract.

academy:ecds_pk_extract_reports

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting > Reports > Summer > Course Selection Report Group > Course Section [Summer Course Section report] ---------- VCV Staff demo data can be verified by running the following reports: State Reporting > Reports > Summer > Staff Report Group > Summer Staff Demo Data

academy:ecds_pk_extract

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting > Extracts > Summer [Summer Extract with ECDS PK options selected] CAUTION! Each time you extract data, you overwrite the data in the frozen files (i.e., State Reporting maintenance pages), including any data that was manually entered. Ending School Year (Display only) The submission year as entered in the

academy:ecds_pk_prerequisites

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

* Verify that all roles and users are correct in ASCENDER Security Administration.

academy:ecds_pk_registration_statereporting

Anonymous (anonymous@undisclosed.example.com) — 2024-05-09T16:28:40+00:00

[Registration State Reporting page with new Program Evaluation Type field and with Child Care Partnership box removed.] Reported Elements from State Reporting: ElementCode TableData ElementASCENDER NameE1626C216PROGRAM-EVALUATION-TYPEProgram Evaluation Type

academy:ecds_pk_verify_crs_assign

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:17:43+00:00

[Crs Assign tab with StudentSectionAssociation elements highlighted] Reported Elements from Crs Assign: ElementCode TableData ElementASCENDER NameE1069----STUDENT-BEGIN-DATEEntry DateE1070----STUDENT-END-DATEWD Date

academy:ecds_pk_verify_grd_rptg_reprts

Anonymous (anonymous@undisclosed.example.com) — 2021-04-27T17:03:04+00:00

Grade Reporting elements can be verified by running the following reports: Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting) [SGR0110] For PK course-sections, verify the instructor's

academy:ecds_pk_verify_hr_demo

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:13:25+00:00

[snippet of Demographic Information tab with ECDS elements highlighted] Reported Elements from Demographic Information: ElementCode TableData ElementASCENDER NameE1524----TX-UNIQUE-STAFF-IDTexas Unique Staff IDE0703----FIRST-NAMELegal - FirstE0705----LAST-NAMELegal - Last

academy:ecds_pk_verify_hr_reprts

Anonymous (anonymous@undisclosed.example.com) — 2024-05-06T20:31:07+00:00

Personnel elements can be verified by running the following reports: Personnel > Reports > User Created Reports [snippet of Create HR Report with ECDS elements highlighted] Use the User Created Report to verify staff demo data. ---------- Personnel > Reports > Personnel Reports > HRS1600 - Certification Report

academy:ecds_pk_verify_hr_staff_credentials

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:12:15+00:00

[Credentials tab with Teaching Specialization field set to a C207 code] Reported Elements from Credentials: ElementCode TableData ElementASCENDER NameE1581C207PK-TEACHER-REQUIREMENTPEIMS PK Teacher Requirement/Teaching Specialization

academy:ecds_pk_verify_hr_teaching_specialization

Anonymous (anonymous@undisclosed.example.com) — 2024-04-10T20:18:26+00:00

[Teaching Specialization tab with six PEIMS PK Teacher Requirement codes highlighted] Interchange: StaffAssociationExtension Complex Type: StaffExtension The PEIMS PK Teacher Requirement field is used to indicate if a particular teaching specialization code is associated with required additional qualifications for the High Quality Prekindergarten Program.

academy:ecds_pk_verify_org_data

Anonymous (anonymous@undisclosed.example.com) — 2024-05-01T14:21:46+00:00

The following Organization data is always maintained from the maintenance pages; there is no extract, unless you used the Import External File utility. NOTE: The Family Engagement Plan Link is no longer Mandatory and an incomplete tagline will no longer generate if the field is left blank.

academy:ecds_pk_verify_registration_reprts

Anonymous (anonymous@undisclosed.example.com) — 2022-01-20T16:37:38+00:00

Student registration elements can be verified by running the following reports: Registration > Reports > Create Registration Report [snippet of Create Registration Report with ECDS elements highlighted] [snippet of Create Registration Report with ECDS element highlighted] Use the Create Registration Report to verify student demographic data, as well as the EB indicator.

academy:ecds_pk_verify_section

Anonymous (anonymous@undisclosed.example.com) — 2024-02-20T14:24:24+00:00

[Section tab with ECDS elements highlighted] Reported Elements from Section: ElementCode TableData ElementASCENDER NameE1580C088HIGH-QUALITY-PK-PROGRAM INDICATOR High Qual PK ProgE1555DC152PK-SCHOOL-TYPE PK Sch Type E1579C206PK-CURRICULAPK CurriculaE1558DC153STUDENT-INSTRUCTION Stu Instr

academy:ecds_pk_verify_student_bil_esl

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:29:18+00:00

[Bil ESL tab with ECDS element highlighted] Reported Elements from Bil/ESL: ElementCode TableData ElementASCENDER NameE0790C061EMERGENT-BILINGUAL-INDICATOR-CODEEB Cd IMPORTANT: The EB Code cannot be updated from the State Reporting > Maintenance > Summer > Student > Demo page. It must be correct on this tab so that it is correct in the

academy:ecds_pk_verify_student_demo1

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:24:11+00:00

[Demo1 tab with ECDS elements highlighted] Reported Elements from Demo1: ElementCode TableData ElementASCENDER NameE0703----FIRST-NAMEName - FirstE0704----MIDDLE-NAMEName - MiddleE0705----LAST-NAME Name - Last E1523----TX-UNIQUE-STUDENT-ID Texas Unique Student IDE0004----SEX-CODE SexE0006

academy:ecds_pk_verify_student_demo2

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:25:16+00:00

[Registration Demo 2 Tab] Reported Elements from Demo2: ElementCode TableData ElementASCENDER NameE1397----ADMINISTRATION-END-DATE ----

academy:ecds_pk_verify_student_pk_enroll

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:31:43+00:00

[PK Enroll tab with BasicReportingPeriodAttendanceExtension fields highlighted] Reported Elements from PK Enroll: ElementCode TableData ElementASCENDER NameE1078C185 PK-PROGRAM-TYPE-CODE PK Program CodeE1079C186PRIMARY-PK-FUNDING-SOURCE-CODEPK Funding SourceE1080C186 SECONDARY-PK-FUNDING-SOURCE-CODEPK Secondary Funding

academy:ecds_pk_verify_student_sped

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:27:39+00:00

[Registration Spec Ed tab] Reported Elements from SpecEd: ElementCode TableData ElementASCENDER NameE0794C088SPECIAL-ED-INDICATOR-CODEEntry/Exit Date

academy:ecds_pk_verify_student_w_r-enroll

Anonymous (anonymous@undisclosed.example.com) — 2023-09-13T14:26:29+00:00

[W/R Enroll tab] Reported Elements from W/R Enroll: ElementCode TableData ElementASCENDER NameE0975----INSTRUCTIONAL-TRACK-INDICATOR-CODE Track

Core Collection: Early Childhood Data System - PK Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2024-05-09T16:40:50+00:00

Core Collection: Early Childhood Data System - PK Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of prekindergarten (PK) data. (Kindergarten data is submitted separately.) The reporting of PK program data for ECDS is mandatory for all public school districts. The reporting of private PK program data is optional.

academy:extended_correct_frozen_adsy

Anonymous (anonymous@undisclosed.example.com) — 2021-07-22T20:16:30+00:00

State Reporting > Maintenance > Extended > Staff > Demo and Experience [Staff Demo and Experience tab] Manually add data for the StaffExtension and PayrollExtension complex type as needed. The StaffExtension complex represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This information can be e…

academy:extended_correct_frozen_course_completion

Anonymous (anonymous@undisclosed.example.com) — 2022-07-06T18:50:56+00:00

You must manually enter course completion data for dual-credit courses taken in summer. In submission 4, one StudentAcademicRecord complex type must be submitted for each unique class (course-section) that was attended by a student during the summer (between school years) for the purpose of attempting to earn dual credit.

academy:extended_correct_frozen_demo

Anonymous (anonymous@undisclosed.example.com) — 2021-06-30T16:45:39+00:00

State Reporting > Maintenance > Extended > Student > Demo [Extended Maintenance Demo tab] VCV Update data for the StudentExtension and StudentProgramExtension complex types as needed. NOTE: If you are retrieving a student who was not extracted but was included in the PEIMS Summer Submission, the following message is displayed when you retrieve the student:

academy:extended_correct_frozen_esy

Anonymous (anonymous@undisclosed.example.com) — 2021-06-30T16:51:09+00:00

For Submission 4, you must report actual contact hours by instructional setting of special education students served in the Extended School Year (ESY) program. This data is required for funding the program. A record must be reported for each special education student served by the ESY program.

academy:extended_correct_frozen_flexible_attendance

Anonymous (anonymous@undisclosed.example.com) — 2022-04-12T16:03:32+00:00

Manually enter flexible attendance data for the Optional Flexible School Day Program (OFSDP) Credit/Promotion Recovery Program as needed. The following fields are displayed on all three Flex Att tabs: Campus CAMPUS-ID-OF-ENROLLMENT (E0782)

academy:extended_correct_frozen_staff_data

Anonymous (anonymous@undisclosed.example.com) — 2021-07-01T13:59:22+00:00

State Reporting > Maintenance > Extended > Staff > Demo and Experience [Staff Demo and Experience tab] Manually add data for the StaffExtension and PayrollExtension complex type as needed. VCV Under Demographic Information: First Name FIRST-NAME (E0703) Type the person's legal first name, up to 60 characters. Middle Name MIDDLE-NAME (E0704)

academy:extended_correct_frozen_xref_course_section

Anonymous (anonymous@undisclosed.example.com) — 2021-06-30T20:23:38+00:00

State Reporting FieldElementASCENDER Field(s)District Admin > Maintenance > Non-EmployeeStaff TypeSTAFF-TYPE-CODE (E1073) (Code table: C181)Extracted as 1 unless a non-employee record existsHuman Resources > Maintenance > Staff Demo > Demographic Information

academy:extended_correct_frozen_xref_esy

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > Demo1GradeGRADE-LEVEL-CODE (E0017) (Code table: C050)GradeSpecial Education > Maintenance > Student Sp Ed Data > Current Year > Demographic DataInstr SetINSTRUCTIONAL-SETTING-CODE (E0173) (Code table: C035)

academy:extended_correct_frozen

Anonymous (anonymous@undisclosed.example.com) — 2021-07-01T14:27:10+00:00

You may find extracted or merged records containing incomplete or inaccurate information. Use the Extended maintenance pages to update and correct the data saved in the district database (i.e., frozen data). Data on the maintenance pages is updated every time data is extracted, including data that is manually entered.

academy:extended_create_xml_file

Anonymous (anonymous@undisclosed.example.com) — 2021-08-27T21:21:45+00:00

State Reporting > Utilities > Create TSDS PEIMS Interchanges This utility creates interchanges from the data in the State Reporting tables. You can create all of the interchanges at once, or you can individually select the interchange you wish to create. You must submit the created interchanges in the following order:

academy:extended_extract

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:14+00:00

If you do not extract your data, skip this section. State Reporting > Extracts > Extended If you are running the Extended School Year (ESY) services extract, all existing ESY data in State Reporting is deleted. If you are running the Bilingual/ESL Summer School Program extract, all bilingual/ESL summer school indicators in State Reporting are set to 0. After the extracts have run, all demographic records in State Reporting for students who are not coded ESY or bilingual/ESL summer school…

academy:extended_import

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T17:51:47+00:00

State Reporting > Utilities > Import External File Some districts may update data in TSDS tables from a text flat file created outside ASCENDER where each row in the file corresponds to a TSDS record. The only TSDS record types available for importing for Submission 4 are: * Organization-District (010)

academy:extended_reports

Anonymous (anonymous@undisclosed.example.com) — 2021-07-01T16:27:23+00:00

State Reporting > Reports > Extended Once you have completed the extract, run the reports and review the data for accuracy. If necessary, correct the data and rerun the reports. [Extended Reports page] VCV Run each summer submission report, and verify that data is accurate per the current year audit reports.

academy:extended_submission_adsy_attendance

Anonymous (anonymous@undisclosed.example.com) — 2021-08-11T13:48:45+00:00

Attendance > Reports > Attendance Reports > Students > SAT3000 ADSY Student Attendance Report [SAT3000 report with ASDY Attendance Days] SAT3000 will review and verify a student's Additional Days School Year attendance. ---------- Attendance > Reports > Attendance Reports > Audit > SAT3001 ADSY Campus/District Summary

Add a new track:

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T14:21:33+00:00

Attendance > Maintenance > Addtnl Days Program > ADSY Options This page allows you to set create a track that will be used at the campus for the Additional Days Program. NOTE: Tracks cannot be duplicated. [ADSY Options tab creating calendar] Add a new track: VCV Click Add

academy:extended_submission_checklist

Anonymous (anonymous@undisclosed.example.com) — 2021-06-24T19:06:03+00:00

VCV Verify and update State Reporting options. VCV Clear all previous data. VCV Verify data in ASCENDER (Attendance, Grade Reporting, Registration, and Special Ed). VCV Extract the data. Or, import data from an external file. VCV Update frozen Organization data as needed.

academy:extended_submission_clear_previous_data

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T17:18:18+00:00

State Reporting > Utilities > Delete/Clear PEIMS Tables Prior to extracting any data, previous data must be cleared from the Extended collection ONLY. The Delete/Clear Tables utility allows you to delete all selected previous year data from the frozen file. Use this utility very carefully. IMPORTANT:

academy:extended_submission_common_elements

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T14:58:49+00:00

The following elements are either hard-coded in or calculated by the software. Hard coded values are built into the program, are the same each time they are extracted, and cannot be changed by the user. Calculated values are determined by the program and can be changed if source data is updated or changed.

academy:extended_submission_prerequisites

Anonymous (anonymous@undisclosed.example.com) — 2021-05-25T20:26:29+00:00

* Verify that all roles and users are correct in ASCENDER Security Administration. * All staff responsible for extracting data must coordinate activities with each other. This is especially important when deleting data from the frozen file, extracting data, and manually entering data.

academy:extended_submission_verify_grd_rptg_campus_ms

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T15:21:12+00:00

[Grade Reporting Campus Master Schedule - Section tab] Reported Elements from Section: ElementCode TableData ElementASCENDER NameE0948C135COURSE-SEQUENCE-CODECrs SeqE0721C021ROLE_IDRole IDE0724C022SERVICE-IDService IDE1056---- CLASS-ID-NUMBER----E0747C030POPULATION-SERVED-CODE Pop SrvdE170----NUMBER-STUDENTS-IN-CLASS

academy:extended_submission_verify_grd_rptg_district_ms_reports

Anonymous (anonymous@undisclosed.example.com) — 2023-05-01T15:30:42+00:00

Grade Reporting Reports > Master Schedules > SGR0050 - District Master List (Grd Rpting) [SGR0050 with Service ID column circled] SGR0050 lists every course in the district master schedule for the school year. Verify applicable data for each dual-credit course offered in the summer.

academy:extended_submission_verify_grd_rptg_district_ms

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T15:05:52+00:00

[District Master Schedule] Reported Elements from District Schedule: ElementCode TableData ElementASCENDER NameE0724C022SERVICE-IDService IDE0948C135COURSE-SEQUENCE-CODECrs SeqE1056---- CLASS-ID-NUMBER----

academy:extended_submission_verify_options

Anonymous (anonymous@undisclosed.example.com) — 2022-04-18T16:58:41+00:00

State Reporting > Options [Options page with Submission Year field circled] VCV Verify that the following are set correctly: Submission Year For the 2023-2024 school year, the field must be set to 2024. Local Program for Additional Days School Year ADDITIONAL-DAYS-PROGRAM-INDICATOR-CODE (E1671) Code table: C088

academy:extended_submission_verify_reg_demo_enrollment_reports

Anonymous (anonymous@undisclosed.example.com) — 2022-04-12T14:18:39+00:00

Registration > Reports > Create Registration Report [Create Registration Report - snippet with applicable demographic fields checked] [Create Registration Report - snippet with applicable Summer School Bi/ELS field\ checked] [Create Registration Report - snippet with GT fields checked] [Create Registration Report - snippet with generic program fields checked] Data in the Student category can be verified for students by creating a customized report in Registration. Select the fields for…

academy:extended_submission_verify_reg_demo1

Anonymous (anonymous@undisclosed.example.com) — 2023-05-04T12:51:11+00:00

[Demo1 tab with Student Category fields circled] Reported Elements from Demo1: ElementCode TableData ElementASCENDER NameE0703C218FIRST-NAME Name - FirstE0704----MIDDLE-NAMEName - MiddleE0705----LAST-NAME Name - LastEE0706C012GENERATION-CODE Name - GenE001----STUDENT-ID SSNE1523----TX-UNIQUE-STUDENT-ID

academy:extended_submission_verify_reg_demo3

Anonymous (anonymous@undisclosed.example.com) — 2023-05-03T14:55:24+00:00

[Demo3 tab] Reported Elements from Demo3: ElementCode TableData ElementASCENDER NameE1672C088ADDITIONAL-DAYS-PROGRAM-PARTICIPATION-INDICATOR-CODE ----

academy:extended_submission_verify_reg_generic

Anonymous (anonymous@undisclosed.example.com) — 2023-05-04T13:25:25+00:00

[Local Programs tab] Reported Elements from Local Programs: NOTE: ECHS, T-STEM, P-TECH, and any needed crisis codes should be set up as local programs on Registration > Maintenance > Campus Profile > Campus Local Program Codes. The student should have a row in the Local Programs for TEA group box where

academy:extended_submission_verify_reg_gt

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T16:19:58+00:00

[GT tab with Gift/Talent field circled] Reported Elements from G/T: ElementCode TableData ElementASCENDER NameE0034C088GIFTED-TALENTED-INDICATOR-CODE Gift/Talent

academy:extended_submission_verify_sped_demo

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T16:22:48+00:00

[snippet of Demographic Info tab with Instructional Setting fields highlighted] This element is extracted from the Special Ed application, but is maintained on Registration > Maintenance > Student Enrollment > SpecEd. Reported Elements from Demographic Data: ElementCode TableData ElementASCENDER NameE0173C035INSTRUCTIONAL-SETTING-CODE

academy:extended_submission_verify_sped_program_info

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T16:24:18+00:00

[snippet of Program Information tab showing ESY fields] Reported Elements from Program Information: ElementCode TableData ElementASCENDER NameE1013----TOTAL-ESY-CONTACT-HRS-IN-INSTR-SETTINGExtended School Year Services Hours

academy:extended_submission_verify_sped_reports

Anonymous (anonymous@undisclosed.example.com) — 2022-04-12T14:52:15+00:00

Special Education > Reports > Create Special Ed CY Report [snippet of Create Special Ed CY report with ESY fields highlighted] Data can be verified by creating a customized report. Select the applicable fields and click Create Report. ----------

academy:extended_submission_verify_txeis_data_org_edorg

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

Complex Type: Course Description: Represents the organization of subject matter and related learning experiences provided for the instruction of students (i.e., the catalog of all courses offered at each campus). The following elements from the Course

TSDS PEIMS Extended Year Submission

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T14:20:41+00:00

TSDS PEIMS Extended Year Submission [printer icon] Click here to generate a PDF of this guide. The State Reporting application provides programs to extract the appropriate data for each collection from the Business and Student systems. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as defined in the TWED…

academy:extended_update_frozen

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T17:57:22+00:00

NOTE: Organization data is always maintained from the Organization maintenance pages; there is no extract. State Reporting > Maintenance > Organization > County District [County-district tab] VCV Update data for the LocalEducationAgencyExtension complex type as needed. For Submission 4, only District ID and District Name

academy:fall_ccmr

Anonymous (anonymous@undisclosed.example.com) — 2022-09-16T15:35:10+00:00

Use the following to verify that CCMR is coded correctly: Element(s)ASCENDER State Reporting ReportPEIMS Report(s)Military Enlistment Indicator Code (E1589)State Reporting > Reports > Fall > Student > Student Leaver DataPDM1-124-007Graduation Type Code (E0806)

academy:fall_correct_frozen_xref_finance_budget

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

State Reporting FieldElementASCENDER Field(s)Fscl YrFISCAL-YEAR (E0974)CalculatedBudget Total CalculatedFinance > Maintenance > Create Chart of AccountsFundFUND-CODE (E0316) (Code table: C145)Account CodeFuncFUNCTION-CODE (E0317) (Code table: C146)Account Code

academy:fall_correct_frozen_xref_staff_classroom_responsibilities

Anonymous (anonymous@undisclosed.example.com) — 2022-11-14T15:54:02+00:00

State Reporting FieldElementASCENDER Field(s)DistrictE0212 DISTRICT-ID Personnel > Maintenance > Staff Demo > ResponsibilityCampusCAMPUS-ID (E0266)CampusRole IDROLE-ID (E0721) (Code table: C021)Role IDService IDSERVICE-ID (E0724) (Code table: C022)Service ID

academy:fall_correct_frozen_xref_staff_demo

Anonymous (anonymous@undisclosed.example.com) — 2022-11-14T15:52:05+00:00

State Reporting FieldElementASCENDER Field(s)District Admin > Maintenance > Non-EmployeeStaff TypeSTAFF-TYPE-CODE (E1073) (Code table: C181)BBB 1 - School District Or Charter School Employee BBB 3 - Contracted Professional Staff BBB 4 - In-District Charter Prtnr Campus Teacher

academy:fall_correct_frozen_xref_staff_nonclassroom_responsibilities

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

State Reporting FieldElementASCENDER Field(s)DistrictE0212 DISTRICT-ID Human Resources > Maintenance > Staff Demo > ResponsibilityCampusCAMPUS-ID (E0266)CampusRole IDROLE-ID (E0721) (Code table: C021)Role IDService IDSERVICE-ID (E0724) (Code table: C022)

academy:fall_correct_frozen_xref_staff_payroll

Anonymous (anonymous@undisclosed.example.com) — 2022-11-14T15:53:06+00:00

State Reporting FieldElementASCENDER Field(s)Fscl YrFISCAL-YEAR (E0974)last digit of current fiscal year for fund (e.g., 0 for 2021-2022)Personnel > Maintenance > Staff Job/Pay Data > DistributionsActivityPAYROLL-ACTIVITY-CODE (E0424) (Code table: C018)

academy:fall_correct_frozen_xref_student_cte

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

State Reporting FieldElementASCENDER Field(s)Grade Reporting > Maintenance > Master Schedule > Campus Schedule > SectionCareer And Technical Ed Course-Service IDSERVICE-ID (E0724) (C022)CTERegistration > Maintenance > Student Enrollment > Demo3Single Parent/Pregnant Teen

academy:fall_correct_frozen_xref_student_demographic

Anonymous (anonymous@undisclosed.example.com) — 2021-10-05T15:08:33+00:00

State Reporting FieldElementASCENDER Field(s)Graduation Plan > Maintenance > Student > Individual Maintenance > Performance AcknowledgementAssociate DegreeASSOCIATE-DEGREE-INDICATOR-CODE (E1596) (Code table: C088) Associate DegreeRegistration > Maintenance > Student Enrollment > Demo1

academy:fall_correct_frozen_xref_student_enrollment

Anonymous (anonymous@undisclosed.example.com) — 2021-09-13T13:18:37+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > Demo1GradeGRADE-LEVEL-CODE (E0017) (Code table: C050)GradeADA EligibilityADA-ELIGIBILITY-CODE (E0787) (Code table: C059)Elig CodeRegistration > Maintenance > Student Enrollment > Demo3

academy:fall_correct_frozen_xref_student_industry_cert

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

Graduation Plan > Maintenance > Student > Individual Maintenance > PGP (if student has a graduation plan)CertificationPOST-SECONDARY-CERTIFICATION-LICENSURE-CODE (E1640) (Code table: C214)Industry Credentials or CertificationRegistration > Maintenance > Student Enrollment > Demo3

academy:fall_correct_frozen_xref_student_leaver

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T17:05:55+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment (Directory)Local IDLOCAL-STUDENT-ID (E0923)Campus ID plus student ID (most current campus of enrollment for the school year)Registration > Maintenance > Prior Year Leaver Tracking

academy:fall_correct_frozen_xref_student_special_ed

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > SpecEdSpecial Education - Effective DateEFFECTIVE-DATE (E1632)Entry DateMultiple DisabilityMULTIPLY-DISABLED-INDICATOR-CODE (E0882) (Code table: C088)Multi Dis

academy:fall_correct_frozen

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T13:40:21+00:00

You may find extracted or merged records containing incomplete or inaccurate information. Use the State Reporting fall maintenance pages to update and correct the data saved in the district database (i.e., frozen data). These pages provide many of the rules defined in the TWEDS to help ensure that the data entered will be accepted.

academy:fall_create_xml_file

Anonymous (anonymous@undisclosed.example.com) — 2021-10-05T15:09:39+00:00

The Create TSDS PEIMS Interchanges utility creates the Texas Student Data System (TSDS) Interchanges from the data in the ASCENDER State Reporting tables. You can create all of the interchanges at once, or you can individually select the interchange you wish to create.

academy:fall_extract_budget

Anonymous (anonymous@undisclosed.example.com) — 2021-02-22T21:31:33+00:00

State Reporting > Extracts > Fall > Finance Budget The Fall Budget Extract page extracts data for the FinanceExtension interchange. [Fall Budget Extract page] MethodDelete ALL and Add (Recommended) Select to delete all existing data for this fiscal year from the State Reporting tables before extracting and adding new data to the State Reporting tables.

academy:fall_extract_staff

Anonymous (anonymous@undisclosed.example.com) — 2024-03-26T13:42:30+00:00

If you will be manually entering the staff responsibility data on the ASCENDER State Reporting maintenance pages, skip the following steps. Import Staff Data (for Student-only Districts) Districts that do not use ASCENDER Business applications can import basic staff demographic data to be used for the TSDS Staff Interchange records (i.e., to join the unique staff ID with a teacher/staff record). The import adds “non-employee” data to HR that will be read by the extract, along with data fro…

academy:fall_extract_status

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T13:21:03+00:00

State Reporting > Extracts > Extract Status Extract Type Select the extract type for which you want to check job status or completion. [Extract Status selection field] * The list of jobs for the selected extract type is displayed, sorted by date in descending order. * The data can be re-sorted. A white triangle is displayed in the heading row next to the column by which the grid is currently sorted. If the column is sorted in ascending order, the triangle points up. If the column is…

academy:fall_extract_student

Anonymous (anonymous@undisclosed.example.com) — 2021-02-22T22:00:14+00:00

State Reporting > Extracts > Fall > Student [Fall Student Extract page] Ending School Year (Display only) The submission year as entered in the Submission Year field on State Reporting > Options is displayed. PEIMS Fall As-of Date (Display only) The fall as-of date is displayed, as entered in the As-of Date field on State Reporting > Options. School Start Window (SSW) Date

academy:fall_extracts

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T16:24:30+00:00

CAUTION: Each time you extract data, you overwrite the data in State Reporting maintenance pages, including any data that was manually entered. [Finance Budget Fall Extracts] For a complete list of extract rules and edits for the current year, see . See the College, Career, and Military Readiness (CCMR) Verification:

academy:fall_frozen_budget

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

State Reporting > Maintenance > Fall > Finance Budget [Finance Budget page] Update data for the BudgetExtension complex type as needed. Cross reference for Finance Budget tab: State Reporting FieldElementASCENDER Field(s)Fscl YrFISCAL-YEAR (E0974)CalculatedBudget Total CalculatedFinance > Maintenance > Create Chart of Accounts

academy:fall_frozen_staff

Anonymous (anonymous@undisclosed.example.com) — 2022-11-14T15:50:32+00:00

NOTE: * Non-employee data imported from the Import Staff File utility can also be maintained in District Admin. * If you make changes on a ASCENDER State Reporting maintenance page, such as changing a staff ID, you should verify that the change was also made in Personnel (

academy:fall_frozen_student

Anonymous (anonymous@undisclosed.example.com) — 2022-07-12T20:19:11+00:00

Any student data that is updated in ASCENDER State Reporting should also be updated in the ASCENDER Student applications. NOTE: Click Delete to completely delete the student from State Reporting. State Reporting > Maintenance > Fall > Student > Demo [Fall Student Maintenance Demo tab] VCV Update data for the StudentExtension

academy:fall_import

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T13:28:56+00:00

academy:fall_reports

Anonymous (anonymous@undisclosed.example.com) — 2021-02-23T13:49:09+00:00

Once you have completed the extracts, run the reports and review all data for accuracy. If necessary, correct the data and rerun the reports. Print the final reports for your records. State Reporting > Reports > Fall [Fall reports]

academy:fall_submission_clear_previous_data

Anonymous (anonymous@undisclosed.example.com) — 2022-07-12T12:59:46+00:00

State Reporting > Utilities > Delete/Clear PEIMS Tables Prior to extracting any data, all previous fall collection data must be cleared. The Delete/Clear Tables utility allows you to delete all selected previous year data from State Reporting. Use this utility very carefully. IMPORTANT: Be sure all activities are coordinated so that one group’s data is not inadvertently overwritten. For example, if the Budget office has already created its file and updated State Reporting, their data …

academy:fall_submission_common_elements

Anonymous (anonymous@undisclosed.example.com) — 2022-11-14T15:18:34+00:00

Create 042 - Responsibilities - From Campus/Period to Minutes crosswalk:

Anonymous (anonymous@undisclosed.example.com) — 2021-10-01T19:42:13+00:00

State Reporting > Crosswalks Build any necessary crosswalk tables. For Submission 1, the following tables can be used: Budget: * 040 - From Org to Org * 045 - Fund/SO to Prog * 046 - Fund to Fund * 047 - Obj to Obj * 048 - Func to Func * 049 - Funds to Omit

academy:fall_submission_grd_rptg_ms_reports

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T15:20:32+00:00

Data in the district master schedule can be verified by running the following reports: Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0140 - Instructor List (Grd Rpting) [SGR0140 report with Staff ID field highlighted] SGR0140 allows you to verify that staff IDs are correct.

academy:fall_submission_mass_update_utility

Anonymous (anonymous@undisclosed.example.com) — 2023-09-21T20:29:51+00:00

To create records for school year 2024: [Responsibility tab with From and To fields highlighted] VCV Enter 2023 in the From field and 2024 in the To field. VCV Click Execute. A preview report is displayed and will reflect the updated years in the From and To columns. Review and save the report for your records.

academy:fall_submission_prerequisites

Anonymous (anonymous@undisclosed.example.com) — 2024-07-10T15:45:44+00:00

* Verify that all roles and users are correct in ASCENDER Security Administration. * All staff responsible for extracting data must coordinate activities with each other. This is especially important when deleting data from state reporting, extracting data, and manually entering data.

academy:fall_submission_terminology

Anonymous (anonymous@undisclosed.example.com) — 2024-09-16T13:38:40+00:00

* Domain: Displays the Ed-Fi domain name where the error(s) occurred (e.g. Education Organization). * Entity: Displays the entity within the Ed-Fi domain where the error(s) occurred (e.g. LocalEducationAgency). ---------- DELETEME * Interchange:

academy:fall_submission_verify_district_admin_non_employee

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:45:55+00:00

[District Admin Non-Employee tab] Reported Elements from Non-Employee: ElementCode TableData ElementASCENDER NameE1073C181STAFF-TYPE-CODE---- * Staff Type 3: If the staff person has a non-employee record (Instructional Staff fields must be completed), then the non-employee field is set to Y indicating that the staff person is a non-employee (i.e., a contracted instructional staff person (instructional and non-instructional)).

academy:fall_submission_verify_finance_create_chart_of_accounts

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:53:56+00:00

[Finance Chart of Accounts page with Account field highlighted] Reported Elements from Create Chart of Accounts: ElementCode TableData ElementASCENDER NameE0321----BUDGET-AMOUNT----E0316C145FUND-CODE----E0317C146 FUNCTION-CODE ----E0318C159 OBJECT-CODE----E0319----ORGANIZATION-CODE ----E0320C147PROGRAM-INTENT-CODE

academy:fall_submission_verify_finance_reports

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

Budget data can be verified by running the following reports: Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary [General Ledger Inquiry tab with Account field highlighted] ---------- Reports > Finance Reports > Summary/Miscellaneous Reports > FIN3000 - Summary General Ledger

academy:fall_submission_verify_grad_plan_perf_ack

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T18:35:31+00:00

[Performance Acknowledgement tab with Associate Degree field highlighted] Reported Elements from Performance Acknowledgement: ElementCode TableData ElementASCENDER NameE1596C088ASSOCIATE-DEGREE-INDICATOR-CODEAssociate Degree ----------

academy:fall_submission_verify_grad_plan_pgp

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T18:33:04+00:00

[snippet of PGP tab with Industry Credentials or Certifications fields highlighted] Reported Elements from PGP: ElementCode TableData ElementASCENDER NameE1640C214POST-SECONDARY-CERTIFICATION-LICENSURE-CODEIndustry Based CertificationE1733C232POST-SECONDARY-CERTIFICATION-LICENSURE-RESULTIndustry Based Certification For students who do not have a graduation plan, this information is entered on

academy:fall_submission_verify_grad_plan_reports

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:16+00:00

Graduation Plan data can be verified by running the following reports: ----------

academy:fall_submission_verify_grd_rptg_district_ms

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T18:20:18+00:00

[District Master Schedule page] NOTE: To display the PEIMS fields in the grid, click the PEIMS heading below the grid. An arrow is displayed next to the PEIMS heading to indicate that those fields are displayed above. Reported Elements from District Schedule: Element

academy:fall_submission_verify_grd_rptg_instructor

Anonymous (anonymous@undisclosed.example.com) — 2021-02-22T19:02:52+00:00

[Campus Master Schedule Instructor tab] VCV If the district has converted staff IDs (SSNs) to employee IDs, the Staff ID column will no longer display SSNs. Employee IDs should be displayed instead. Ensure that an employee ID is displayed for all staff hired after the utility was run.

academy:fall_submission_verify_grd_rptg_sec_cte

Anonymous (anonymous@undisclosed.example.com) — 2023-09-27T13:26:12+00:00

[Campus Master Schedule Section tab] Several fields exist on both the district and campus master schedules. These fields only need to be updated in the campus master schedule if they require different values than the district master schedule. * If the field in the campus master schedule (section record) contains data, that value is extracted.

academy:fall_submission_verify_hr_demo

Anonymous (anonymous@undisclosed.example.com) — 2023-09-27T13:48:11+00:00

[HR Demo tab] For Submission 1, report the following: * Staff who are employees or volunteers providing professional service as of the fall snapshot date * Contracted classroom teachers assigned to a classroom on the fall snapshot date Exclude the following:

academy:fall_submission_verify_hr_employment_info

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T16:30:37+00:00

[Employment Info tab] Reported Elements from Employment Info: ElementCode TableData ElementASCENDER NameE0730C015HIGHEST-DEGREE-LEVEL-CODEHighest DegreeE0130---- TOTAL-YEARS-PROF-EXPERIENCEYears Experience - Professional - TotalE0161----YEARS-EXPERIENCE-IN-DISTRICT

academy:fall_submission_verify_hr_job_info

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:53:31+00:00

[Job Info tab with PEIMS fields highlighted] Reported Elements from Job Info: ElementCode TableData ElementASCENDER NameE0160---- NUMBER-DAYS-EMPLOYEDCalendar/Local Info - # of Days Empld * If a workday calendar is set up on Personnel > Tables > Workday Calendars, the # of Days Empld

academy:fall_submission_verify_hr_reports

Anonymous (anonymous@undisclosed.example.com) — 2022-10-18T19:10:01+00:00

HR data can be verified by running the following reports: Personnel > Reports > Personnel Reports > HRS1250 - Employee Data Listing [snippet HRS1250 parameters page showing reports lookup] [HRS1250 - Employee Data Listing report - page 1] [HRS1250 - Employee Data Listing report - page 2] [HRS1250 - Employee Data Listing report - page 3] [HRS1250 - Staff Responsibilities] HRS1250 allows you to verify demographic, responsibilities, salary, and account data for employees, one pe…

academy:fall_submission_verify_hr_staff_job_distributions

Anonymous (anonymous@undisclosed.example.com) — 2023-09-21T19:32:17+00:00

[Distributions tab with PEIMS fields highlighted] Reported Elements from Distributions: ElementCode TableData ElementASCENDER NameE0425----PAYROLL-AMOUNTAmount E0424C018PAYROLL-ACTIVITY-CODEActivity CodeE0316C145FUND-CODE----E0317C146 FUNCTION-CODE----E0318C159 OBJECT-CODE ----E0319----ORGANIZATION-CODE

academy:fall_submission_verify_hr_staff_responsibility

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T16:09:50+00:00

[Responsibility tab with PEIMS fields highlighted] NOTE: To create records for a new school year, use the utility on Personnel > Utilities > Mass Update > Responsibility. NOTE: For instructional staff, the 30090 records may come from staff demo record in Personnel or from the master schedule in ASCENDER Grade Reporting, or both, depending on how your district is set up.

academy:fall_submission_verify_options

Anonymous (anonymous@undisclosed.example.com) — 2021-09-15T16:27:47+00:00

State Reporting > Options [Options page with Fall 2021 settings] VCV Verify that the following is set correctly: Submission Year For the 2024-2025 school year, the field must be set to 2025. As-of Date For the 2024-2025 school year, the as-of date is October 25, 2024. School Start Window (SSW) Date For the 2024-2025 school year, this date is September 27, 2024. This is the closing date for the window.

academy:fall_submission_verify_reg_at_risk

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T19:42:17+00:00

[At Risk tab with At Risk field circled] Reported Elements from At Risk: ElementCode TableData ElementASCENDER NameE0919C088 AT-RISK-INDICATOR-CODEAt Risk You can use the Set Student At Risk Indicators utility to set at-risk indicators for Submission 1: * Go to Registration > Utilities > Set Student At Risk Indicators

academy:fall_submission_verify_reg_bil_esl

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:00:30+00:00

[Bil/ESL tab with fields circled] Reported Elements from Bil/ESL: ElementCode TableData ElementASCENDER NameE0895C092HOME-LANGUAGE-CODEHome LangE1590C092STUDENT-LANGUAGE-CODEStudent LanguageE0790C061EMERGENT-BILINGUAL-INDICATOR-CODE EB CdE0896C093 PARENTAL-PERMISSION-CODEPar Perm Cd

academy:fall_submission_verify_reg_demo1

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T19:10:36+00:00

[Demo1 tab with Student Category fields circled] Reported Elements from Demo1: ElementCode TableData ElementASCENDER NameE0703----FIRST-NAMEName - FirstE0704----MIDDLE-NAMEName - MiddleE0705---- LAST-NAMEName - LastE0706----GENERATION-CODE Name - GenE0001----STUDENT-ID SSNE0004C013SEX-CODE

academy:fall_submission_verify_reg_demo2

Anonymous (anonymous@undisclosed.example.com) — 2024-09-23T20:33:10+00:00

VCV Update census block data. * Create a file for the purposes of assigning a Census Block GEO ID. Registration > Utilities > TEA Census Block > Export Address IMPORTANT: This utility must be run in the Firefox browser. This utility allows you to create a file for the purposes of assigning a Census Block GEO ID.

academy:fall_submission_verify_reg_demo3

Anonymous (anonymous@undisclosed.example.com) — 2023-09-26T15:26:09+00:00

[Demo3 tab with fields circled] Reported Elements from Demo3: ElementCode TableData ElementASCENDER NameE1076C183UNSCHOOLED-ASYLEE/REFUGEE-CODEAsylee/Refugee CdE1082C189HOMELESS-STATUS-CODE Homeless Status CdE1084C192UNACCOMPANIED-YOUTH-STATUS-CODEUnaccomp Youth Status Cd

academy:fall_submission_verify_reg_generic

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T16:51:28+00:00

[Local Programs tab] If the student is enrolled in the program, the Other Spc Pgms field will be set to the district-defined code for the program. For a student to be enrolled in a local program, the program must be set up at the district level on Registration > Maintenance > District Profile > Local Program Codes

academy:fall_submission_verify_reg_graduation

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T13:48:06+00:00

[Graduation tab] Reported Elements from Graduation: ElementCode TableData ElementASCENDER NameE1640C214POST-SECONDARY-CERTIFICATION-LICENSURE-CODEIndustry Based CertificationE1654---- IBC-EXAM-FEE-AMOUNT MigrantE1655C226 IBC-VENDOR-CODE ImmigrantE1733C232POST-SECONDARY-CERTIFICATION-LICENSURE-RESULT

academy:fall_submission_verify_reg_gt

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T18:16:18+00:00

[G/T tab with Entry/Exit Date and Gift/Talent fields highlighted] Reported Elements from G/T: ElementCode TableData ElementASCENDER NameE0034C088GIFTED-TALENTED-INDICATOR-CODEGift/Talent ----------

academy:fall_submission_verify_reg_leavers_no_shows

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

A graduate is a student who met graduation requirements by August 31. A leaver is a student who was enrolled at least one day at a Texas public school in grade level 7-12 during the prior year and did not enroll in a Texas public school the following Fall by the end of the school start window due to a specific reason defined by the leaver reason code table (C162).

academy:fall_submission_verify_reg_pk_enroll

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:20:18+00:00

[PK Enroll tab with fields circled] The PK Enroll tab is only enabled to campuses that serve grade level PK as indicated in the grade level range specified on Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info. [snippet of Control Info tab with grade level range fields highlighted] If a student transfers to a different campus within the district, you must manually create the PK enrollment record at the new campus. You can only create PK enrollme…

academy:fall_submission_verify_reg_prior_year_leaver

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:27:20+00:00

Registration > Utilities > Create Leaver Tracking Records This utility creates leaver tracking records for the current school year for graduates, withdrawn students, and No Show students as part of the Move to Grade Reporting process. Any existing leaver tracking records for the current school year are deleted.

academy:fall_submission_verify_reg_reports

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T15:23:38+00:00

Registration data can be verified by running the following reports: Registration > Reports > Create Registration Report [Create Registration Report page with Demo1 fields highlighted] [Create Registration Report page with Demo3 fields highlighted] [Create Registration Report page with Graduation fields highlighted] [Create Registration Report page with At Risk fields highlighted] [Create Registration Report page with bilingual/ESL fields highlighted] [Create Registration Re…

academy:fall_submission_verify_reg_spec_ed

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T20:37:49+00:00

[SpecEd tab with Entry/Exit dates highlighted] Scroll to the right: [SpecEd tab with Entry/Exit dates highlighted] Reported Elements from SpecEd: ElementCode TableData ElementASCENDER NameE1794C088SPECIAL-ED-INDICATOR-CODE----E0041C053PRIMARY-DISABILITY-CODEPrim DisE0173C035INSTRUCTIONAL-SETTING-CODE Instrl Set E0857C095 SPEECH-THERAPY-INDICATOR-CODE

academy:fall_submission_verify_reg_title_i

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:07:03+00:00

[Title I tab with fields circled] Reported Elements from Title I: ElementCode TableData ElementASCENDER NameE0894C122TITLE-I-PART-A-INDICATOR-CODE Title I * If Schoolwide Title I is selected on Attendance > Maintenance > Campus > Campus Options (indicating campus-wide Title I), a Title I record is automatically created with code 6 for all students at the campus.

academy:fall_submission_verify_reg_wr_enroll

Anonymous (anonymous@undisclosed.example.com) — 2023-09-19T15:38:21+00:00

Registration > Maintenance > Student Enrollment > W/R Enroll Every student who is withdrawn with Reason code 44 (i.e., No Show) will automatically be set to code 98 (i.e., Dropout) when the fall data is extracted. If this is not correct for the student, you must change the student’s status code from 44 to the appropriate code once the correct code is determined.

academy:fall_submission_verify_spec_ed_cy_program

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T14:28:45+00:00

[Program Information tab with fields highlighted] Reported Elements from Program Information: ElementCode TableData ElementASCENDER NameE1564C088IEP-CONTINUER-INDICATOR-CODEIEP Continuer ----------

academy:fall_submission_verify_spec_ed_reports

Anonymous (anonymous@undisclosed.example.com) — 2021-02-22T20:18:35+00:00

Special education data can be verified by running the following reports: Special Education > Reports > Student Sp Ed > Program > SEM0850 - PEIMS Verification List [SEM0850 report] SEM0850 allows you to verify disability, speech therapy indicator, Child Count Funding, Early Childhood indicator, Regional Day School for the Deaf, and PPCD. The

TSDS PEIMS Fall Submission (WIP)

Anonymous (anonymous@undisclosed.example.com) — 2024-09-23T20:31:01+00:00

TSDS PEIMS Fall Submission (WIP) [printer icon] Click here to generate a PDF of this guide. The ASCENDER State Reporting application provides programs to extract the appropriate data for each collection from the ASCENDER Business and Student systems. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as defined…

TSDS PEIMS Fall Submission

Anonymous (anonymous@undisclosed.example.com) — 2024-09-16T19:41:13+00:00

TSDS PEIMS Fall Submission [printer icon] Click here to generate a PDF of this guide. The ASCENDER State Reporting application provides programs to extract the appropriate data for each collection from the ASCENDER Business and Student systems. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as defined in th…

academy:fall_update_census_block_export

Anonymous (anonymous@undisclosed.example.com) — 2024-09-23T19:39:16+00:00

Registration > Utilities > TEA Census Block > Export Address IMPORTANT: This utility must be run in the Firefox browser. This utility allows you to create a file for the purposes of assigning a Census Block GEO ID. NOTE: Users will use the Census Block Group Tool to look up a census block number for a single address, or upload a .CSV file with multiple addresses to which the system applies a census block number. For additional information and instructions on how to download the Census Bl…

academy:fall_update_census_block_import

Anonymous (anonymous@undisclosed.example.com) — 2024-09-23T19:41:06+00:00

Registration > Utilities > TEA Census Block > Import Census Block IMPORTANT: This utility must be run in the Firefox browser. This utility allows you to import a .csv file of Census Block GEO ID to assign the Census Block data to eligible students. This automatically populates the Student Census Block field on

academy:fall_update_frozen

Anonymous (anonymous@undisclosed.example.com) — 2023-09-20T18:36:24+00:00

The following Organization data is always maintained from the maintenance pages; there is no extract, unless you used the Import External File utility. State Reporting > Maintenance > Organization > County District [County District tab] Reported Elements from County/District: ElementCode TableData ElementASCENDER NameE0212---- DISTRICT-ID

academy:important_dates_examples_text

Anonymous (anonymous@undisclosed.example.com) — 2022-09-07T15:04:17+00:00

IMPORTANT: Each LEA will have unique situations. Some of the dates, images, and examples provided in this document are for informational and instructional purposes only and may not completely represent your LEA's process.

academy:midyear_correct_frozen_finance_actual

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T15:35:41+00:00

State Reporting > Maintenance > Mid Year > Finance Actual Verify data for each element in the ASCENDER Finance application. It is suggested that you run reports first, and then use the maintenance pages to update data where needed. Districts that do not want to extract data from Finance can import data directly into State Reporting. Follow the steps under

academy:midyear_correct_frozen_org

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T14:55:31+00:00

Organization data is always maintained in ASCENDER State Reporting; there is no extract. State Reporting > Maintenance > Organization > County District [Delete/Update or correct frozen data for county district] Reported Elements from County District: ElementCode TableData ElementASCENDER NameE0212----DISTRICT-IDDistrict IDE0213C146DISTRICT-NAMEDistrict Name

academy:midyear_correct_frozen_ssa

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T15:03:32+00:00

State Reporting > Maintenance > Mid Year > SSA Actual All reporting is done by the fiscal agent district for each member district. If you are an RDSPD member district that receives Average Daily Attendance funds for an enrolled student and pays a fiscal agent for RDSPD services, you must report those expenditures in the Finance Actual record using Object Code 6492.

academy:midyear_correct_frozen

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

You may find extracted records containing incomplete or inaccurate information. Use the State Reporting midyear maintenance pages to update and correct the data saved in the district database (i.e., frozen data). Data on the maintenance pages is updated every time data is extracted, including data that is manually entered.

academy:midyear_create_xml_file

Anonymous (anonymous@undisclosed.example.com) — 2021-11-16T16:22:30+00:00

If you are using TSDS PEIMS, the Create State Reporting Interchanges utility creates the Texas Student Data System (TSDS) Interchanges from the data in the ASCENDER State Reporting tables. You can create all of the interchanges at once, or you can individually select the interchange you wish to create.

academy:midyear_extracts

Anonymous (anonymous@undisclosed.example.com) — 2021-12-10T19:48:08+00:00

State Reporting > Extracts > Midyear The Midyear Extract page extracts data for the ActualExtension interchange. The extract may need to be run multiple times, once to extract revenues and expenditures, and again to extract fund balances. If there are accounts with multiple fiscal years in the file ID, multiple extracts may be needed.

academy:midyear_import

Anonymous (anonymous@undisclosed.example.com) — 2020-10-22T19:32:15+00:00

State Reporting > Utilities > Import External File Some districts may update data in TSDS tables from a text flat file created outside ASCENDER where each row in the file corresponds to a TSDS record. This only applies to Student-only districts. The only TSDS record types available for importing are:

academy:midyear_reports

Anonymous (anonymous@undisclosed.example.com) — 2020-10-22T19:34:05+00:00

academy:midyear_submission_checklist

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

VCV Clear all previous data. VCV Build and update crosswalk tables. VCV Extract the data. VCV Correct frozen data as needed. VCV Run extract reports, and verify report data. VCV Create the TSDS Interchanges xml file.

academy:midyear_submission_clear_previous_data

Anonymous (anonymous@undisclosed.example.com) — 2022-12-09T15:35:33+00:00

State Reporting > Utilities > Delete/Clear Tables Prior to extracting any data, all previous midyear submission data must be cleared. The Delete/Clear Tables utility allows you to delete all selected previous year data from the frozen file. Use this utility very carefully. IMPORTANT: Be sure all activities are coordinated so that one group’s data is not inadvertently overwritten.

academy:midyear_submission_crosswalks

Anonymous (anonymous@undisclosed.example.com) — 2020-10-22T19:31:47+00:00

State Reporting > Crosswalks Build any necessary local crosswalk tables. For LEAs that adhere to the Financial Accounting Resource (FAR) Guide for account coding, crosswalk tables are generally not used. See online Help for more information. * Crosswalks are retained from year to year. If tables exist from prior years, ensure that they are up to date.

academy:midyear_submission_finance_data

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T14:43:47+00:00

academy:midyear_submission_prerequisites

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

TSDS PEIMS Midyear Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T14:33:58+00:00

TSDS PEIMS Midyear Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. The State Reporting application provides programs to extract the appropriate data for each collection from the Business and Student systems. These programs are reviewed and modified annually, per the published Texas Education Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as defined in …

Update data:

Anonymous (anonymous@undisclosed.example.com) — 2023-09-07T19:01:34+00:00

The Control Info tab allows you to set up control options for the campus related to Registration and OCR. NOTE: Changes made in Discipline will affect the Nbr of Bullying Incidents and Nbr of Cyberbullying Incidents totals. The Nbr of Bullying Incidents

Update data:

Anonymous (anonymous@undisclosed.example.com) — 2023-09-07T18:57:26+00:00

The Campus Profile > Demographic Info tab allows you to maintain campus demographic data, such as the campus name, address, and phone number. [Registration > Maintenance > Campus Profile > Campus Information Maintenance > Control Info screen] Update data: Campus ID The campus to which you are logged in is displayed. To view another campus or add a new campus, type the three-digit campus ID and click

Update data:

Anonymous (anonymous@undisclosed.example.com) — 2023-10-12T12:45:52+00:00

VCV Verify the ESC County/District number is correct (it should NOT be the LEA number). The District Profile > Demographic Info tab allows you to maintain the district's demographic data, such as the district's name, address, and superintendent.

Update data:

Anonymous (anonymous@undisclosed.example.com) — 2023-10-12T12:47:02+00:00

VCV Enter the Local Program to TEA PEIMS Codes. The Local Program Codes tab allows you to maintain a table of district-level codes for local programs such as dyslexia, 504, crisis code, or any short-term programs that arise in the district. At the campus level, the codes are chosen from the codes set up on this page. Campuses cannot select programs that do not exist on this page. Campuses use the codes to enroll students in these local programs.

Update data:

Anonymous (anonymous@undisclosed.example.com) — 2023-10-12T12:46:25+00:00

VCV Verify the information entered on State Reporting is correct. The State Reporting tab allows the user to enter data reported in the Education Organization Domain. [Registration State Reporting screen] Update data: ASVAB ARMED-SERVICES-VOC-APT-BATTERY-INDICATOR-CODE (E1625) (S1) (Code table C217)

Update data:

Anonymous (anonymous@undisclosed.example.com) — 2023-08-18T20:19:45+00:00

Information provided in this guide is limited to the TSDS Upgrade only. Additional information for Demo1 can be found on Registration > Maintenance > Student Enrollment > Demo1. Update data: VCV Under Student Indicators: As of Status Last Friday October Indicate the student's status as of the last Friday in October.

Updating Prior Year Leaver Data

Anonymous (anonymous@undisclosed.example.com) — 2023-09-28T14:06:32+00:00

Updating Prior Year Leaver Data Currently, Prior Year Leaver data is updated on Registration > Maintenance > Prior Year Leaver Tracking. However, going forward, Prior Year Leaver data will be updated for the prior year on the following screens:

academy:rf_tracker_submission_verify_reg_demo1

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[Demo1 tab with RF Tracker fields highlighted] Interchange: Complex Type: StudentExtension The following elements from the StudentExtension complex type are included in the RF Tracker submission: VCV FIRST-NAME Name - First (E0703) is the student’s legal first name. Do not use an initial unless an initial is the legal first name.

academy:rf_tracker_submission_verify_reg_demo3

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[Demo3 tab with RF Tracker fields highlighted] Interchange: Complex Type: StudentProgramExtension The following elements from the StudentProgramExtension complex type are included in the RF Tracker submission: VCV CAREER-AND-TECHNICAL-ED-IND-CD Career and Technology Ind (E0031) (Code table: C142) indicates whether the student is enrolled in a state-approved career and technical education course as an elective, or as a participant in the district's career and technical coherent sequence o…

academy:rf_tracker_submission_verify_reg_generic

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[Generic tab with RF Tracker field highlighted] Interchange: Complex Type: StudentProgramExtension NOTE: If the student is enrolled in the program, the Other Spc Pgms field will be set to the district-defined code for the program. For a student to be enrolled in a generic program, the program must be set up at the district level on

academy:rf_tracker_submission_verify_reg_gt

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[G/T tab with RF Tracker field highlighted] Interchange: Complex Type: StudentProgramExtension The following element from the StudentProgramExtension complex type is included in the RF Tracker submission: VCV GIFTED-TALENTED-INDICATOR-CODE Gift/Talent (E0034) (Code table: C088) indicates whether the student is participating in a state-approved gifted and talented program, as defined in 19 TAC §89.1.

academy:rf_tracker_submission_verify_reg_prs

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[PRS tab with RF Tracker field highlighted] Interchange: Complex Type: StudentProgramExtension The following element from the StudentProgramExtension complex type is included in the RF Tracker submission: VCV PREGNANCY-RELATED-SERVICES PRS (E1432) (Code table C088) indicates whether the female student was eligible to receive pregnancy related services.

academy:rf_tracker_submission_verify_reg_speced

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[SpecEd tab with RF Tracker fields highlighted - left half] [SpecEd tab with RF Tracker fields highlighted - right half] Interchange: Complex Type: StudentSpecialEdProgramAssociationExtension The following elements from the StudentSpecialEdProgramAssociationExtension complex type are included in the RF Tracker submission: VCV SPECIAL-ED-INDICATOR-CODE Entry Date

academy:rf_tracker_submission_verify_reg_wrenroll

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

[W/R Enroll tab with RF Tracker fields highlighted] Interchange: Complex Type: StudentExtension The following element from the StudentExtension complex type is included in the RF Tracker submission: VCV RESIDENTIAL-FACILITY-INDICATOR Residential Facility (E1629) indicates whether the student resides or resided in a residential facility at some point during the school year and is receiving or received special education services.

Core Collection: Residential Facilities (RF) Tracker Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2023-12-01T15:59:14+00:00

Core Collection: Residential Facilities (RF) Tracker Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. The Residential Facility (RF) Tracker is a yearly submission that tracks information for students with disabilities who reside in residential facilities within the geographic boundaries or jurisdiction of an LEA. An RF is a facility that provides 24-hour custody or care of students who reside there for detention, treatment, foster care, or any non-edu…

Core Collection: Special Education Language Acquisition (SELA) Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2024-02-20T14:37:38+00:00

Core Collection: Special Education Language Acquisition (SELA) Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. This page shows you how to enable and set up Special Education Language Acquisition (SELA). It also lets you add, delete or edit students in it and create interchanges and run reports for it.

academy:sppi_14_submission_calculated_elements

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

The following elements are hard-coded in the software. Hard coded values are built into the program, are the same each time they are extracted, and cannot be changed by the user. VCV STUDENT-IDENTIFICATION-SYSTEM (E1090) is the coding scheme used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student.

Core Collection: State Performance Plan Indicator 14 (SPPI-14) Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2023-09-25T13:44:16+00:00

Core Collection: State Performance Plan Indicator 14 (SPPI-14) Submission (Updated 2023-2024) [printer icon]Click here to generate a PDF of this guide. The State Performance Plan Indicator 14 (SPPI-14) collection is one of the TSDS Core Collections. SPPI-14 requires the state to survey special education services recipients who have left high school. This collection is intended to obtain student and parent/contact information for the purpose of sending out the Post-School Outcomes Survey to …

academy:staff_demo_responsibilitys

Anonymous (anonymous@undisclosed.example.com) — 2023-11-09T13:53:06+00:00

All Non-Instructional Staff responsibility records must be entered on this screen. These records will use the Staffservice Code Table. Non-Instructional Staff and Non-Pre-Kindergarten Educational Aides (StaffClassification 033) are reported using the StaffEducationOrganizationAssignmentAssociationentity in the StaffDomain.

Audit red flags:

Anonymous (anonymous@undisclosed.example.com) — 2022-05-13T16:47:01+00:00

Audit red flags: The following are possible audit red flags that require special documentation. Correct these conditions, or ensure that supporting documentation exists. The ASCENDER reports will help you identify these conditions, and the TSDS reports will flag these conditions.

academy:summer_correct_frozen_xref_course_section

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

academy:summer_correct_frozen_xref_staff_demo

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

State Reporting FieldElementASCENDER Field(s)Human Resources > Maintenance > Staff Demo > Demographic InformationFirst NameFIRST-NAME (E0703)Name - Legal - FirstMiddle NameMIDDLE-NAME (E0704)Name - Legal - MiddleLast NameLAST-NAME (E0705)Name - Legal - Last

academy:summer_correct_frozen_xref_staff_teaching

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

State Reporting FieldElementASCENDER Field(s)Human Resources > Maintenance > Staff Job/Pay Data > Job InfoCampusCAMPUS-ID (E0266)Primary CampusGrade Reporting > Maintenance > Master Schedule > Campus Schedule > SectionClass ID NumberCLASS-ID-NUMBER (E1056)

academy:summer_correct_frozen_xref_stu_basic_att

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T15:53:45+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > W/R EnrollCampusCAMPUS-ID-OF-ENROLLMENT (E0782)Entry/Exit DateTrackINSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975)TrackGradeGRADE-LEVEL-CODE (E0017)Grade (where Entry/Exit are within Report Period dates per Campus Calendar/Track

academy:summer_correct_frozen_xref_stu_course_completion

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T15:59:15+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > W/R EnrollCampusCAMPUS-ID-OF-ENROLLMENT (E0782)Entry/Exit DateEntry DateSTUDENT-BEGIN-DATE (E1069)Entry DateExit DateSTUDENT-END-DATE (E1070)Exit DateGrade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

academy:summer_correct_frozen_xref_stu_cte_att

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T15:57:50+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > W/R EnrollCampus IDCAMPUS-ID-OF-ENROLLMENT (E0782)Entry/Exit DateTrackINSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975)TrackGradeGRADE-LEVEL-CODE (E0017) (Code table: C050)

academy:summer_correct_frozen_xref_stu_demo

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T15:51:51+00:00

State Reporting FieldElementASCENDER Field(s)As-of StatusAS-OF-STATUS-CODE (E1002) (Code table: C163)automatically generatedLast Date of EnrollmentLAST-DATE-OF-ENROLLMENT (E1044)automatically generatedRegistration > Maintenance > Student Enrollment > Demo1

academy:summer_correct_frozen_xref_stu_discipline

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:18+00:00

State Reporting FieldElementASCENDER Field(s)Discipline > Maintenance > Student > MaintenanceCampus of Disciplinary AssignmentCAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT (E1003)Campus AssignmentAction NumberDISCIPLINARY-ACTION-NUMBER (E1004)Action NbrAction Code

academy:summer_correct_frozen_xref_stu_flex_cte_att

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T16:05:14+00:00

State Reporting FieldElementASCENDER Field(s)Attendance > Maintenance > Campus > Campus CalendarReport PeriodREPORTING-PERIOD-INDICATOR-CODE (E0934) (Code table: C130)Track Begin School Begin CycleDays TaughtNUMBER-DAYS-TAUGHT (E0935)Mem DaysRegistration > Maintenance > Student Enrollment > W/R Enroll

academy:summer_correct_frozen_xref_stu_flex_sped_att

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T16:04:33+00:00

academy:summer_correct_frozen_xref_stu_flexatt

Anonymous (anonymous@undisclosed.example.com) — 2024-02-21T15:50:54+00:00

academy:summer_correct_frozen_xref_stu_industry_cert

Anonymous (anonymous@undisclosed.example.com) — 2022-10-04T21:28:03+00:00

Graduation Plan > Maintenance > Student > Individual Maintenance > PGP (if student has a graduation plan)CertificationPOST-SECONDARY-CERTIFICATION-LICENSURE-CODE (E1640) (Code Table: C214)Industry Credentials or CertificationRegistration > Maintenance > Student Enrollment > Demo3

academy:summer_correct_frozen_xref_stu_restraint

Anonymous (anonymous@undisclosed.example.com) — 2022-01-20T20:05:26+00:00

State Reporting FieldElementASCENDER Field(s)Special Education > Maintenance > Student Sp Ed Data > Current Year > Child RestraintCampus of RestraintCAMPUS-ID-OF-RESTRAINT-EVENT (E1032)Cnty/Dist/Campus of RestraintRestraint Instance NbrRESTRAINT-INSTANCE-NUMBER (E1035)

academy:summer_correct_frozen_xref_stu_special_ed

Anonymous (anonymous@undisclosed.example.com) — 2023-02-23T15:41:11+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > SpecEdBeg DtSPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088)Entry DateEnd DtSPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088)Exit DatePrim DisPRIMARY-DISABILITY-CODE (E0041) (Code table: C053)

academy:summer_correct_frozen_xref_stu_sped_att

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T15:55:51+00:00

academy:summer_correct_frozen_xref_stu_titlei

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

State Reporting FieldElementASCENDER Field(s)Registration > Maintenance > Student Enrollment > Title ICampus IDCAMPUS-ID-OF-ENROLLMENT (E0782)Campus Title I Part ATITLE-I-PART-A-INDICATOR-CODE (E0894) (Code table: C122)Title I Code

Correct frozen data.

Anonymous (anonymous@undisclosed.example.com) — 2023-05-18T14:24:43+00:00

Correct frozen data. You may find extracted or merged records containing incomplete or inaccurate information. Use the summer maintenance pages to update and correct the data saved in the district database (i.e., frozen data). Data on these pages is updated every time data is extracted, including data that is manually entered.

Create XML file.

Anonymous (anonymous@undisclosed.example.com) — 2022-01-18T14:17:52+00:00

Create XML file. State Reporting > Utilities > Create TSDS PEIMS Interchanges This utility creates interchanges from the data in the State Reporting tables. You can create all of the interchanges at once, or you can individually select the interchange you wish to create. The system will create a zipped file that can be submitted to TSDS PEIMS.

Extract summer data and monitor status.

Anonymous (anonymous@undisclosed.example.com) — 2022-04-22T13:36:50+00:00

Extract summer data and monitor status. If you do not extract your data, skip this section. State Reporting > Extracts > Summer [Summer Extract page] The Summer Extract page extracts data for all complex types associated with the summer submission. CAUTION! Each time you extract data, you overwrite the data in the frozen files (i.e., maintenance pages), including any data that was manually entered.

academy:summer_import

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

State Reporting > Utilities > Import Staff File This utility is for Student-only districts. This utility imports basic staff demographic data to be used for the TSDS PEIMS Staff Interchange records (i.e., to join the unique staff ID with a teacher/staff record). Districts that do not use ASCENDER Business applications can import staff demographic data to be used for the TSDS Staff Interchange records. The import adds “non-employee” data to HR that will be read by the extract, along with…

Performance Based Monitoring Analysis System (PBMAS) flags:

Anonymous (anonymous@undisclosed.example.com) — 2022-01-18T14:19:19+00:00

Performance Based Monitoring Analysis System (PBMAS) flags: Districts must report to TEA any student disciplinary infraction that resulted in the removal of a student from any part of their regular academic program categorized as OSS, Expulsion, DAEP, or ISS.

Run extract reports.

Anonymous (anonymous@undisclosed.example.com) — 2022-01-18T14:16:18+00:00

Run extract reports. State Reporting > Reports > Summer VCV Once you have completed the extract, run the reports and review the data for accuracy. If necessary, correct the data and rerun the reports. [Summer Reports page] VCV Run each summer submission report, and verify that data is accurate per the current year audit reports.

academy:summer_submission_calculated_elements

Anonymous (anonymous@undisclosed.example.com) — 2024-02-21T16:07:45+00:00

academy:summer_submission_checklist

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

VCV Verify and update ASCENDER State Reporting options. VCV Clear all previous data. VCV Verify data in ASCENDER (Student and Business). VCV Extract the data. Or, import data from an external file. VCV Update frozen Organization data as needed.

Clear data from the previous year.

Anonymous (anonymous@undisclosed.example.com) — 2022-01-18T14:06:34+00:00

Clear data from the previous year. State Reporting > Utilities > Delete/Clear PEIMS Tables Prior to extracting any data, all previous summer submission data must be cleared. The Delete/Clear Tables utility allows you to delete all selected previous year data from the frozen file. Use this utility very carefully.

academy:summer_submission_new_extended_2019

Anonymous (anonymous@undisclosed.example.com) — 2021-06-08T16:29:48+00:00

NEW FOR EXTENDED 2020: * Added the following field to the options, extract, maintenance page, interchange, and report: * P-TECH (E1612 P-TECH-INDICATOR-CODE) (Code table: C088)

academy:summer_submission_new_extended_2021

Anonymous (anonymous@undisclosed.example.com) — 2023-05-02T19:51:04+00:00

NEW FOR EXTENDED 2023: Removed: * TOTAL-DAYS-ABSENT (E0036) * ESC-SSA-STAFF-INDICATOR CODE (E1015) * EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING (E0945) Replaced: * LEP with EB Added: * Business Rule: 10200-0068 - (InterchangeEducationOrgCalenda

academy:summer_submission_new_revised_edits

Anonymous (anonymous@undisclosed.example.com) — 2022-01-26T22:02:26+00:00

New rules: BBB 42410-0020- For each Career and Technical Education Attendance data item, SERVICE-ID must be a Career and Technical Education course (CTE Course = “H” or “M” in code table C022). BBB 44425-0076 - If NON-MEMBERSHIP-DISCIPLINE-RESTRAINT-INDICATOR-CODE is

academy:summer_submission_new_summer_2019

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

NEW FOR SUMMER 2019: * Added new fields to the options, extracts, maintenance pages, interchanges, and reports: * Star of Texas Award (E1601 STAR-OF-TEXAS-INDICATOR-CODE) (PK students only) * Intervention Strategy (E1602 INTERVENTION-STRATEGY-INDICATOR-CODE)

academy:summer_submission_new_summer

Anonymous (anonymous@undisclosed.example.com) — 2024-02-05T14:59:53+00:00

NEW for 2024 * State Reporting > Maintenance > Summer > Student > Demo * xxx * State Reporting > Maintenance > Summer > Student > Course Complt * xxx * State Reporting > Maintenance > Summer > Student > Discipline * xxx * State Reporting > Maintenance > Organization > Industry Cert

ASCENDER State Reporting - TSDS PEIMS Summer 2019 Submission

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

ASCENDER State Reporting - TSDS PEIMS Summer 2019 Submission

academy:summer_submission_non-enrolled_student_demo

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T21:04:09+00:00

[Registration Maintenance Non-Enrolled Demo tab] Reported Elements from Demo: ElementCode TableData ElementASCENDER NameE0017C050GRADE-LEVEL-CODEGradeE0703----FIRST-NAME Name - FirstE0704----MIDDLE-NAMEName - MiddleE0705----LAST-NAME Name - LastE0706C012GENERATION-CODE Name - GenE0004C013

academy:summer_submission_non-enrolled_student_uilactivity

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T21:17:51+00:00

[Registration Maintenance Non-Enrolled UIL tab] Reported Elements from UIL Activity: ElementCode TableData ElementASCENDER NameE1739C234NON-ENROLLED-STUDENT-UIL-ACTIVITYUIL Activity CodeE0266----CAMPUS-IDCampusE1069----STUDENT-BEGIN-DATEBegin DateE1070----STUDENT-END-DATEEnd Date ----------

academy:summer_submission_prerequisites

Anonymous (anonymous@undisclosed.example.com) — 2024-07-10T15:59:10+00:00

academy:summer_submission_terminology

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

* Interchange: A file that contains data in the correct format to be transferred to TEA. * Complex Type: A grouping of Elements within an Interchange. * Element: A specific unit of data that must be reported to the TEA.

academy:summer_submission_verify_attendance_calendar

Anonymous (anonymous@undisclosed.example.com) — 2023-10-02T14:47:47+00:00

[Attendance Calendar] Reported Elements from Campus Calendar: ElementCode TableData ElementASCENDER NameE0934C130REPORTING-PERIOD-INDICATOR-CODETrack, Begin School, Begin CycleE0935--NUMBER-DAYS-TAUGHTMem Days ----------

academy:summer_submission_verify_attendance_cumulative_inq

Anonymous (anonymous@undisclosed.example.com) — 2023-10-02T14:36:14+00:00

[Attendance Student Inquiry > Cumulative tab with Cyc and Total Abs columns highlighted] Reported Elements from Cumulative: ElementCode TableData ElementASCENDER NameE0036--TOTAL-DAYS-ABSENTTotal Abs ----------

academy:summer_submission_verify_attendance_options

Anonymous (anonymous@undisclosed.example.com) — 2023-04-21T14:49:59+00:00

[Attendance Options page with Instructional Program field highlighted] Reported Elements from Campus Options: ElementCode TableData ElementASCENDER NameE1600C215INSTRUCTIONAL-PROGRAM-TYPEInstructional Program Type ----------

academy:summer_submission_verify_attendance_prelim

Anonymous (anonymous@undisclosed.example.com) — 2022-01-18T14:11:34+00:00

Attendance > Maintenance > District > Posting Codes [Attendance District Posting Codes page] VCV Verify all district posting codes, paying close attention to those that have ADA Code selected.

academy:summer_submission_verify_attendance_reprts

Anonymous (anonymous@undisclosed.example.com) — 2023-04-24T16:44:40+00:00

Attendance > Reports > Attendance Reports > Audit > SAT0500 - Campus Attendance Summary [SAT0500 report] SAT0500 provides absence information by campus, track, and period. You can use the report to verify attendance for each day, period, and code. ----------

academy:summer_submission_verify_attendance_weekly_register_worksheet

Anonymous (anonymous@undisclosed.example.com) — 2023-04-21T15:16:52+00:00

[Weekly Register Worksheet page] Reported Elements from Weekly Register Worksheet ElementCode TableData ElementASCENDER NameE1045C177FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE Flex Att ProgramE1046--FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT Elig MinsE1047--FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT

academy:summer_submission_verify_discipline_maint

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:16:29+00:00

[Discipline Maintenance page with StudentDisciplineIncidentAssociationExtension elements highlighted] Reported Elements from Maintenance: ElementCode TableData ElementASCENDER NameE1728--NUMBER-OF-CYBERBULLYING-INCIDENTSCyberE1727--NUMBER-OF-BULLYING-INCIDENTS--E1083C190BEHAVIOR-LOCATION-CODELocation of IncidentE1006C165DISCIPLINARY-ACTION-REASON-CODE

academy:summer_submission_verify_discipline_reprts

Anonymous (anonymous@undisclosed.example.com) — 2024-04-03T12:59:23+00:00

Discipline > Reports > Discipline > SDS0200 - Special Ed Students in Discipline Settings [SDS0200 report] SDS0200 lists special education students who were assigned to a disciplinary setting. Special education services must be provided as outlined in the student’s IEP while the student is placed in an appropriate disciplinary alternative education setting (for example, in-school suspension or DAEP). Special education contact hours should be claimed only if the IEP services are provided. …

academy:summer_submission_verify_discipline_restraint

Anonymous (anonymous@undisclosed.example.com) — 2023-07-12T14:09:48+00:00

[Restraint Information tab with RestraintEventExtension elements highlighted] Reported Elements from Restraint Information: The Discipline Restraint Information tab is used for all disciplinary restraint incidences, including disciplinary restraint for a special education student. The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons.

academy:summer_submission_verify_grad_plan_perf_ack

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:18:14+00:00

[Performance Acknowledgement tab with Associate Degree field highlighted] Reported Elements from Performance Acknowledgement: ElementCode TableData ElementASCENDER NameE1596C235ASSOCIATE-DEGREE-INDICATOR-CODEAssociate Degree ----------

academy:summer_submission_verify_grad_plan_pgp

Anonymous (anonymous@undisclosed.example.com) — 2023-10-02T16:04:48+00:00

[PGP tab with Foundation, Endorsements, and Distinguished fields highlighted] NOTE: Certifications that have been earned, have a PEIMS code assigned, and have the Enrolled checkbox selected are extracted to State Reporting. Reported Elements from PGP: ElementCode TableData ElementASCENDER NameE1541C199FHSP-PARTICIPANT-CODE

academy:summer_submission_verify_grad_plan_reprts

Anonymous (anonymous@undisclosed.example.com) — 2021-02-18T17:14:32+00:00

Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan [SGP1000 report with Foundation, Endorsements, and Distinguished fields highlighted] SGP1000 allows you to view students personal graduation plans (PGPs). Verify data for each student who has a graduation plan.

academy:summer_submission_verify_grd_rptg_district_ms

Anonymous (anonymous@undisclosed.example.com) — 2022-04-22T13:01:43+00:00

[District master Schedule tab with TSDS summer elements highlighted] Interchange: StudentEnrollmentExtension Complex Type: SpecialProgramsReportingPeriodAttendanceExtension Description: Represents the recording of a student’s special programs reporting period attendance. This is determined as follows: *

academy:summer_submission_verify_grd_rptg_reprts

Anonymous (anonymous@undisclosed.example.com) — 2023-05-01T16:38:30+00:00

When possible, filter by the H Credit level parameter to verify High School credit level course completion data that affects CCMR, CTE Indicators, Programs of Study and CTE Tier calculations. Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0050 - District Master List (Grd Rpting)

academy:summer_submission_verify_grd_rptg_section

Anonymous (anonymous@undisclosed.example.com) — 2023-04-21T19:55:26+00:00

Reported Elements from Section: ElementCode TableData ElementASCENDER NameE1074--CLASS-PERIODPer Begin and Per EndE1056--CLASS-ID-NUMBERCrs Nbr, Sec, SemE1072C182NON-CAMPUS-BASED-INSTRUCTION-CODENon Campus BasedE0747C030POPULATION-SERVED-CODE

academy:summer_submission_verify_grd_rptg_stu_crs_assign

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:16:57+00:00

[Crs Assign tab with StudentSectionAssociation elements highlighted] Reported Elements from Crs Assign: ElementCode TableData ElementASCENDER NameE1069--STUDENT-BEGIN-DATEEntry DateE1070--STUDENT-END-DATEWD Date ----------

academy:summer_submission_verify_grd_rptg_stu_cte

Anonymous (anonymous@undisclosed.example.com) — 2021-04-20T15:53:29+00:00

[CTE tab with CTH Hours field highlighted] This is determined as follows: * The student is enrolled in a CTE course with the CTE Hrs field set to 1, 2, 3, 4, 5, or 6 on the student's CTE maintenance page. * On Grade Reporting > Maintenance > Master Schedule > District Schedule, the

academy:summer_submission_verify_grd_rptg_stu_grd_crs_maint

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:17:35+00:00

[Grd/Crs Maint tab with StudentSectionAssociation element highlighted] Reported Elements from Grd/Crs Maint: If a student repeats a course during the year with different outcomes, each course completion must be reported. ElementCode TableData ElementASCENDER NameE1069--STUDENT-BEGIN-DATEEntry DateE1070--STUDENT-END-DATE

academy:summer_submission_verify_hr_credentials

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

[Credentials tab with Teaching Specialization field set to a C207 code] Interchange: StaffAssociationExtension Complex Type: StaffExtension Description: Represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.

academy:summer_submission_verify_hr_demo

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

[Demographic Information tab with StaffExtension elements highlighted] Interchange: StaffAssociationExtension Complex Type: StaffExtension Description: Represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.

academy:summer_submission_verify_hr_employment

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

[Employment Information tab with StaffExtension elements highlighted] Interchange: StaffAssociationExtension Complex Type: StaffExtension Description: Represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.

academy:summer_submission_verify_hr_job

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

[Job Info tab with StaffExtension elements highlighted] VCV CAMPUS-ID Primary Campus (E0266) is the unique campus identification number registered with the TEA. Interchange: StaffAssociationExtension Complex Type: StaffExtension Description: Represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completio…

academy:summer_submission_verify_hr_reports

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

Human Resources > Reports > HR Reports > Personnel Reports > HRS1250 - Employee Data Listing [snippet HRS1250 parameters page showing reports lookup] [HRS1250 - Employee Data Listing report - page 1] [HRS1250 - Employee Data Listing report - page 2] HRS1250 allows you to verify demographic, responsibilities, salary, and account data for employees, one person per page. For the Include Reports

academy:summer_submission_verify_hr_specialization

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

[Teaching Specialization tab with six PEIMS PK Teacher Requirement codes highlighted] Interchange: StaffAssociationExtension Complex Type: StaffExtension Description: Represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.

Verify State Reporting options.

Anonymous (anonymous@undisclosed.example.com) — 2022-04-26T19:09:47+00:00

Verify State Reporting options. State Reporting > Options [State Reporting Options tab] VCV Verify that the following is set correctly: Submission Year For example, for the 2020-2021 summer submission, the field would be set to 2021. Local Program for Additional Days Program TWEDS Data Element: ADDITIONAL-DAYS-PROGRAM-INDICATOR-CODE (E1671) Code table: C088

academy:summer_submission_verify_reg_bil_esl

Anonymous (anonymous@undisclosed.example.com) — 2023-09-29T20:32:01+00:00

[Bil/ESL tab with Entry and Exit Date and LEP Cd fields highlighted] Reported Elements from Bil/ESL: ElementCode TableData ElementASCENDER NameE0790C061EMERGENT-BILINGUAL-INDICATOR-CODE EB CdE0938---- TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT Entry/Exit DateE1651C225BILINGUAL/ESL-FUNDING-CODE Bil/ESL Fund Cd

academy:summer_submission_verify_reg_campus_control

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:19:06+00:00

[Campus Control tab] Reported Elements from Control Info: ElementCode TableData ElementASCENDER NameE1646C088 PK-FULL-DAY-WAIVER-INDICATOR-CODE Full Day PK Waiver E1671C088ADDITIONAL-DAYS-PROGRAM-INDICATOR-CODEAdditional Days Program * Check the Full Day PK Waiver

academy:summer_submission_verify_reg_campus_elo

Anonymous (anonymous@undisclosed.example.com) — 2023-05-05T20:24:55+00:00

[Registration Campus Programs ELO tab] Reported Elements from Expanded Learning (ELO): ElementCode TableData ElementASCENDER NameE1614C218ELO-TYPE-CODETypeE1719C229ELO-ACTIVITY-CODEActivity CodeE1720----ELO-DAYS-SCHEDULED-PER-YEAR Days/YearE1621----ELO-MINUTES-SCHEDULED-PER-DAYMin/Day

academy:summer_submission_verify_reg_demo1

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:20:17+00:00

[Registration Demo1 tab with Summer PEIMS elements highlighted] Reported Elements from Demo1: ElementCode TableData ElementASCENDER NameE0703---- FIRST-NAME Name - FirstE0704----MIDDLE-NAMEName - MiddleE0705----LAST-NAME Name - LastEE0706C012GENERATION-CODE Name - GenE0001

academy:summer_submission_verify_reg_demo3

Anonymous (anonymous@undisclosed.example.com) — 2024-03-20T13:29:50+00:00

[Registration Demo3 tab] NOTE: If the student has a graduation plan, the fields must be updated on Graduation Plan > Maintenance > Student > Individual Maintenance > PGP instead (as described previously under Graduation Plan). Dyslexia [Registration Demo3 Dyslexia Group Box] * Dyslexia Risk – Verify this field is marked for only KG and 1st Graders.

academy:summer_submission_verify_reg_elo

Anonymous (anonymous@undisclosed.example.com) — 2020-07-15T07:43:20+00:00

Enhanced Learning Opportunities - coming soon

academy:summer_submission_verify_reg_generic

Anonymous (anonymous@undisclosed.example.com) — 2023-09-29T20:44:54+00:00

NOTE: ECHS, T-STEM, P-TECH, 504, Intervention Strategies, and any needed crisis codes should be set up as local programs on Registration > Maintenance > Campus Profile > Campus Local Program Codes. The student should have a row on the Local Programs tab where the

academy:summer_submission_verify_reg_grad

Anonymous (anonymous@undisclosed.example.com) — 2023-09-29T16:01:30+00:00

[Registration Graduation tab] Reported Elements from Graduation: ElementCode TableData ElementASCENDER NameE1654C199IBC-EXAM-FEE-AMOUNTExam Fee NOTE: This field will be pre-populated if completed on the Credentials or Certification tab on Graduation Plan > Maintenance > District > Tables

academy:summer_submission_verify_reg_gt

Anonymous (anonymous@undisclosed.example.com) — 2023-09-29T20:14:50+00:00

[G/T tab with Gift/Talent field highlighted] Reported Elements from G/T: ElementCode TableData ElementASCENDER NameE0034C088GIFTED-TALENTED-INDICATOR-CODE Gift/Talent ----------

academy:summer_submission_verify_reg_pk_enroll

Anonymous (anonymous@undisclosed.example.com) — 2023-09-29T20:55:12+00:00

[PK Enroll tab with BasicReportingPeriodAttendanceExtension fields highlighted] Reported Elements from PK Enroll: ElementCode TableData ElementASCENDER NameE1078C185PK-PROGRAM-TYPE-CODE PK Program CodeE1079C186PRIMARY-PK-FUNDING-SOURCE-CODEPK Funding Source E1080C186 SECONDARY-PK-FUNDING-SOURCE-CODE PK Secondary Funding

academy:summer_submission_verify_reg_prs

Anonymous (anonymous@undisclosed.example.com) — 2024-02-21T15:40:26+00:00

[PRS tab with Entry/Exit Date, PRS, and CEHI fields highlighted] Reported Elements from PRS: ElementCode TableData ElementASCENDER NameE1432C088PREGNANCY-RELATED-SERVICES PRSE0939----TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENTEntry/Exit Date and CEHI ----------

academy:summer_submission_verify_reg_reprts

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T21:26:21+00:00

Registration > Reports > Create Registration Report [Create Registration Report with Demo1 fields selected] [Create Registration Report with Demo3 fields selected] [Create Registration Report with Demo3 fields selected] Demo1 and Demo3 data can be verified by creating a customized report. If the student does not have a graduation plan, grad plan data can also be verified by creating a customized report.

academy:summer_submission_verify_reg_spec_ed

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T14:22:03+00:00

[Part 1 Special Ed tab] [Part 2 Special Ed tab] Reported Elements from SpecEd: ElementCode TableData ElementASCENDER NameE0794C088SPECIAL-ED-INDICATOR-CODEEntry/Exit DateE0173C035INSTRUCTIONAL-SETTING-CODEInstrl Set E0833C067 REG-DAY-SCH-PROG-DEAF-CODERegional Day School Deaf E1527---

academy:summer_submission_verify_reg_title_i

Anonymous (anonymous@undisclosed.example.com) — 2023-09-29T20:34:05+00:00

Reported Elements from Title I: ElementCode TableData ElementASCENDER NameE0894C122TITLE-I-PART-A-INDICATOR-CODE Title I Code NOTE: Verify Title I entry and withdrawal dates for all Title I students. All students attending a Title I, Part A Schoolwide Program School must be reported with a TITLE-1-PART-A-INDICATOR-CODE 6.

academy:summer_submission_verify_reg_w_r_enroll

Anonymous (anonymous@undisclosed.example.com) — 2024-04-05T15:45:01+00:00

[W/R Enroll tab] [Registration W/R Enroll tab with TSDS elements highlighted] Reported Elements from W/R Enroll: ElementCode TableData ElementASCENDER NameE0782----CAMPUS-ID-OF-ENROLLMENTEntry/Exit DateE0975----INSTRUCTIONAL-TRACK-INDICATOR-CODETrackE0017----GRADE-LEVEL-CODE Grade LevelE0936--- TOTAL-INELIGIBLE-DAYS-PRESENT

academy:summer_submission_verify_spec_ed_cy_program

Anonymous (anonymous@undisclosed.example.com) — 2021-03-23T19:01:21+00:00

[CY Program Information tab with Multi Disability highlighted] Interchange: StudentDisciplineExtension Complex Type: StudentDisciplineIncidentAssociationExtension Description: Represents students related to a discipline incident who were victims, perpetrators, witnesses, and/or reporters. The following element from the

academy:summer_submission_verify_spec_ed_reprts

Anonymous (anonymous@undisclosed.example.com) — 2023-04-19T14:57:01+00:00

Special Education > Reports > Student Sp Ed > Student > SEM1100 - Student Special Ed Restraint List [SEM1100 report] Ensure all special education restraints have been entered. NOTE: Special Education students that are restrained for disciplinary reasons should not appear on this report. Those restraints should be entered in

academy:summer_submission_verify_spec_ed_restraint

Anonymous (anonymous@undisclosed.example.com) — 2023-04-19T16:27:36+00:00

[Special Ed Child Restraint tab] Reported Elements from Child Restraint The Special Education Child Restraint tab is only used when a special education student is restrained for non-disciplinary reasons. For all other restraint incidences, including disciplinary restraint for a special education student, use

TSDS PEIMS Summer Submission (Updated 2023-2024)

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T20:26:45+00:00

TSDS PEIMS Summer Submission (Updated 2023-2024) [printer icon] Click here to generate a PDF of this guide. The State Reporting application provides programs to extract the appropriate data for each collection from the Business and Student systems. These programs are reviewed and modified annually, per the published Texas Web-Enabled Data Standards (TWEDS), to ensure that the data extracted to the district database is as accurate as possible. The extracts provide many of the edits as define…

Verify and update frozen organization data.

Anonymous (anonymous@undisclosed.example.com) — 2024-02-19T15:27:37+00:00

Verify and update frozen organization data. State Reporting > Maintenance > Organization > County District [County District tab with summer elements highlighted] District ID DISTRICT-ID (E0212) Type the six-digit district ID number registered with the TEA. This field initially displays the county-district number entered when you logged on to ASCENDER.

Modify a record:

Anonymous (anonymous@undisclosed.example.com) — 2023-09-07T18:43:24+00:00

The Finance > TSDS Crosswalks tab allows you to map financial data (actual and budget) from your LEA's set of accounts to TEA's Chart of Accounts. These crosswalks only affect the data in the State Reporting tables and allow you to continue maintaining your data as-is in the Business system.

Modify a record:

Anonymous (anonymous@undisclosed.example.com) — 2023-11-28T21:45:08+00:00

VCV Enter TSDS Connection Information (Key and Secret). The Connection tab allows you to maintain the appropriate credentials for accessing your LEA's Individual Operational Data Store (IODS), which is a secure platform used to store data from multiple systems in a central location.

Update Data:

Anonymous (anonymous@undisclosed.example.com) — 2023-09-07T18:42:54+00:00

The Grade Reporting > TSDS Crosswalks tab allows you to convert data in your district format to the standard TEA format for the fall. Update Data: Crosswalk Type Select the crosswalk table for which you want to convert data. * The selected crosswalk table is displayed.

Modify a record:

Anonymous (anonymous@undisclosed.example.com) — 2023-10-12T12:44:59+00:00

VCV Enter TSDS Options. The Options tab is used to define email distribution lists to communicate various information for TSDS Extracts. For example, the TSDS Extract job that is scheduled to run Monday-Friday at 6:00 PM will generate an error report, which will be emailed to the designated recipients on this tab.

academy:tsds_tables

Anonymous (anonymous@undisclosed.example.com) — 2023-10-12T13:25:11+00:00

Non-Instructional Campus Settings [District Admin Tables Campus Name Address screen] Select Exclude from reporting to TEA to prevent records from non-instructional campuses from being extracted and sent to TEA.

View and print errors:

Anonymous (anonymous@undisclosed.example.com) — 2023-12-13T17:13:35+00:00

The Level 1 Errors tab is used to view and print a listing of selected errors that occurred in various domains/entities when the API interface files begin processing into the TEA database. NOTE: ASCENDER does not control the content of these errors as they are standard

State Reporting academy

academy:available_courses

academy:campussched_section

Core Collection: Charter School Waitlist

academy:child_find_scenario1

academy:child_find_scenario2

academy:child_find_scenario3

academy:child_find_scenario4

Core Collection: Child Find

ASCENDER State Reporting - Classroom Roster - Winter 2020-2021 Submission

Core Collection: Class Roster Fall/Winter Submission (Updated 2023-2024)

academy:cr_winter_hardcoded_elements

academy:cr_winter_mass_update

academy:cr_winter_personnel_staffdemo_responsibility

academy:cr_winter_staff_import

academy:cr_winter_verify_grade_reporting_course

academy:cr_winter_verify_grade_reporting_distsched

academy:cr_winter_verify_grade_reporting_section

academy:cr_winter_verify_hr_credentials

academy:cr_winter_verify_hr_demo

academy:cr_winter_verify_hr_employment_info

academy:cr_winter_verify_hr_job_info

academy:cr_winter_verify_hr_reports

academy:cr_winter_verify_nonemployees

academy:cr_winter_verify_reg_demo1

academy:cr_winter_verify_reg_wr_enroll

academy:cr_winter_verify_student_reports

TSDS PEIMS Crisis Code Reporting

Core Collection: Early Childhood Data System - KG Submission (Updated 2023-2024)

academy:ecds_pk_calculated_elements

academy:ecds_pk_clear_previous_data

academy:ecds_pk_correct_frozen_data

academy:ecds_pk_correct_frozen_xref_crs_section

academy:ecds_pk_correct_frozen_xref_staff_demo

academy:ecds_pk_correct_frozen_xref_staff_teaching

academy:ecds_pk_correct_frozen_xref_stu_att

academy:ecds_pk_correct_frozen_xref_stu_crs_completion

academy:ecds_pk_correct_frozen_xref_stu_demo

academy:ecds_pk_create_xml_file

academy:ecds_pk_extract_monitor

academy:ecds_pk_extract_reports

academy:ecds_pk_extract

academy:ecds_pk_prerequisites

academy:ecds_pk_registration_statereporting

academy:ecds_pk_verify_crs_assign

academy:ecds_pk_verify_grd_rptg_reprts

academy:ecds_pk_verify_hr_demo

academy:ecds_pk_verify_hr_reprts

academy:ecds_pk_verify_hr_staff_credentials

academy:ecds_pk_verify_hr_teaching_specialization

academy:ecds_pk_verify_org_data

academy:ecds_pk_verify_registration_reprts

academy:ecds_pk_verify_section

academy:ecds_pk_verify_student_bil_esl

academy:ecds_pk_verify_student_demo1

academy:ecds_pk_verify_student_demo2

academy:ecds_pk_verify_student_pk_enroll

academy:ecds_pk_verify_student_sped

academy:ecds_pk_verify_student_w_r-enroll

Core Collection: Early Childhood Data System - PK Submission (Updated 2023-2024)

academy:extended_correct_frozen_adsy

academy:extended_correct_frozen_course_completion

academy:extended_correct_frozen_demo

academy:extended_correct_frozen_esy

academy:extended_correct_frozen_flexible_attendance

academy:extended_correct_frozen_staff_data

academy:extended_correct_frozen_xref_course_section

academy:extended_correct_frozen_xref_esy

academy:extended_correct_frozen

academy:extended_create_xml_file

academy:extended_extract

academy:extended_import

academy:extended_reports

academy:extended_submission_adsy_attendance

Add a new track:

academy:extended_submission_checklist

academy:extended_submission_clear_previous_data

academy:extended_submission_common_elements

academy:extended_submission_prerequisites

academy:extended_submission_verify_grd_rptg_campus_ms

State Reporting
academy