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academy:fall_submission_crosswalks

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academy:fall_submission_crosswalks [2018/09/28 19:38] – jstanfordacademy:fall_submission_crosswalks [2021/10/01 19:42] (current) – apape
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 \\   \\  
-<WRAP round intro>Crosswalk tables allow you to define periods and service IDs and used to calculate monthly minutes. Using crosswalks is recommended, particularly for campuses that use a modified block schedule.\\  \\   +[[:crosswalks|State Reporting > Crosswalks]]\\  \\   
-Crosswalks are retained from year to year. If tables exist from prior years, ensure that they are up to date.\\  \\   +<WRAP round intro> 
-  * Crosswalk tables must be created or updated before they are used. The service ID and period at the campus must be unique in the table. You can only create one record per period per campus in each crosswalk table, and you can only create one record per service ID per campus in each table.\\  \\   +Build any necessary crosswalk tables. For Submission 1, the following tables can be used:\\  \\  
-  * If you use crosswalk tables to calculate instructional minutes, leave the **Time Begin** and **Time End** fields blank on **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section//** for each section at the campus. When the fields are blank, the crosswalk tables are used.\\  \\   +
-  * You can enter **Time Begin** and **Time End** for some sections and leave others blank. The staff responsibility extract will always use data from the section record if it exists, even if a crosswalk exists.\\  \\   +
-  * If the **Time Begin** and **Time End** fields are blank, the extract program looks at the //Responsibilities - From Campus/Service ID to Minutes// crosswalk. If that crosswalk is blank, the program looks at the //Responsibilities - From Campus/Period to Minutes// crosswalk.\\  \\   +
-  * The monthly minutes value is calculated as follows:\\  \\  (Number of minutes of the class (period)) x (number of days in the week the class meets) x (Number of weeks in the month the class meets)\\  \\  Examples:\\  \\  A class taught for one hour every day:\\  \\  (60 minutes of the class) x (5 days per week) x (4 weeks per month) = 1200\\  \\  A class taught for one hour three times per week:\\  \\  (60 minutes of the class) x (3 days per week) x (4 weeks per month) = 720\\  \\  Note that four weeks per month is the default, because there are generally four weeks prior to the fall snapshot date.\\  \\   +
-Build any necessary crosswalk tables. For Fall submission, the following tables can be used:\\  \\  +
 Budget: Budget:
   * 040 - From Org to Org   * 040 - From Org to Org
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   * 042 - Responsibilities - From Campus/Period to Minutes   * 042 - Responsibilities - From Campus/Period to Minutes
   * 043 - Responsibilities - From Campus/Service ID to Minutes   * 043 - Responsibilities - From Campus/Service ID to Minutes
-  * **NEW:** 044 - PE Responsibilities - Campus/Crs/Sec (not available for Business-only users)+  *044 - PE Responsibilities - Campus/Crs/Sec (not available for Business-only users) 
 +\\  \\   
 +Crosswalks are retained from year to year. If tables exist from prior years, ensure that they are up to date.\\  \\   
 +**Staff Responsibilities 042 and 043 Notes:**\\  \\   
 +Crosswalk tables allow you to define periods and service IDs and used to calculate monthly minutes. Using crosswalks is recommended, particularly for campuses that use a modified block schedule.\\  \\   
 +The service ID and period at the campus must be unique in the table. You can only create one record per period per campus in each crosswalk table, and you can only create one record per service ID per campus in each table.\\  \\   
 +If you use crosswalk tables to calculate instructional minutes, leave the **Time Begin** and **Time End** fields blank on **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section//** for each section at the campus. When the fields are blank, the crosswalk tables are used.\\  \\   
 +You can enter **Time Begin** and **Time End** for some sections and leave others blank.\\  \\   
 +  
 +The staff responsibility extract will always use data from the section record if it exists, even if a crosswalk exists.\\  \\   
 +If the **Time Begin** and **Time End** fields are blank, the extract program looks at the //Responsibilities - From Campus/Service ID to Minutes// crosswalk. If that crosswalk is blank, the program looks at the //Responsibilities - From Campus/Period to Minutes// crosswalk.\\  \\   
 +The monthly minutes value is calculated as follows:\\  \\   
 +<div indent>(Number of minutes of the class (period)) x (number of days in the week the class meets) x (Number of weeks in the month the class meets)\\  \\  Examples:\\  \\  A class taught for one hour every day:\\  \\  (60 minutes of the class) x (5 days per week) x (4 weeks per month) = 1200\\  \\  A class taught for one hour three times per week:\\  \\  (60 minutes of the class) x (3 days per week) x (4 weeks per month) = 720\\  \\  Note that four weeks per month is the default, because there are generally four weeks prior to the fall snapshot date. 
 +</div>\\  \\  
 </WRAP> </WRAP>
 \\    \\   
-[[:crosswalks|State Reporting > Crosswalks]]\\  \\  +
 ====Create 042 - Responsibilities - From Campus/Period to Minutes crosswalk:==== ====Create 042 - Responsibilities - From Campus/Period to Minutes crosswalk:====
-{{:images:screenshots:crosswalk_042.png|snippet of Crosswalks page with 042 table selected}}+{{:images:screenshots:asc_crosswalk_042.png|snippet of Crosswalks page with 042 table selected}}
 \\  \\   \\  \\  
  
-  - In the **Crosswalk Table** field, select //042-Responsibilities - From Campus/Period to Minutes//.\\  \\   +VCV In the **Crosswalk Table** field, select //042-Responsibilities - From Campus/Period to Minutes//.\\  \\   
-  - Any existing data is displayed. Add and delete data as needed.\\  \\   +VCV Any existing data is displayed. Add and delete data as needed. 
-    * In the **From** field, type the three-digit campus ID and a two-digit period (e.g., for campus 001 and period 01, type 001/01).\\  \\   +<div indent> 
-    * In the **To** field, type the monthly minutes value. Zero-fill the value to five digits (e.g., 000940).\\  \\   +    * In the **From** field, type the three-digit campus ID and a two-digit period (e.g., for campus 001 and period 01, type 00101). 
-  - Click **Save**.\\  \\  +    * In the **To** field, type the monthly minutes value. Zero-fill the value to five digits (e.g., 000940). 
 + 
 +</div>\\  \\   
 +VCV Click **Save**.\\  \\  
  
 **Block Schedule Example (A/B bell schedule):**\\  \\   **Block Schedule Example (A/B bell schedule):**\\  \\  
-{{:images:screenshots:crosswalk_042_ex.png|snippet of Crosswalk page showing A/B bell schedule example}}\\  \\  +{{:images:screenshots:asc_crosswalk_042_ex.png|snippet of Crosswalk page showing A/B bell schedule example}}\\  \\  
 **A Day:** Periods are 1-4. In weeks 1 and 3, classes meet 3 days per week. In weeks 2 and 4, classes meet 2 days per week.\\  \\   **A Day:** Periods are 1-4. In weeks 1 and 3, classes meet 3 days per week. In weeks 2 and 4, classes meet 2 days per week.\\  \\  
 **B Day:** Periods are 5-8. In weeks 1 and 3, classes meet 2 days per week. In weeks 2 and 4, classes meet 3 days per week.\\  \\   **B Day:** Periods are 5-8. In weeks 1 and 3, classes meet 2 days per week. In weeks 2 and 4, classes meet 3 days per week.\\  \\  
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 Monthly minutes calculation:\\  \\   Monthly minutes calculation:\\  \\  
 (85 x 3 days x 2 weeks) + (85 x 2 days x 2 weeks)\\  \\   (85 x 3 days x 2 weeks) + (85 x 2 days x 2 weeks)\\  \\  
-85 x 5 x 2 = 850 minutes\\  \\  +85 x 5 x 2 = 850 minutes 
 + 
 +\\  \\   
  
 ====Create 043 - Responsibilities - From Campus/Service ID to Minutes crosswalk:==== ====Create 043 - Responsibilities - From Campus/Service ID to Minutes crosswalk:====
-{{:images:screenshots:crosswalk_043_ex.png|snippet of Crosswalk page showing Campus/Service ID to Minutes example}}\\  \\   +{{:images:screenshots:asc_crosswalk_043_ex.png|snippet of Crosswalk page showing Campus/Service ID to Minutes example}}\\  \\   
-  - In the **Crosswalk Table** field, select //043-Responsibilities - From Campus/Service ID to Minutes//. Click **Retrieve**.\\  \\   +VCV In the **Crosswalk Table** field, select //043-Responsibilities - From Campus/Service ID to Minutes//. Click **Retrieve**.\\  \\   
-  - Any existing data is displayed. Add and delete data as needed.\\  \\   +VCV Any existing data is displayed. Add and delete data as needed. 
-    * In the **From** field, type the three-digit campus ID and the service ID (e.g., 101/02010000).\\  \\   +<div indent> 
-    * In the **To** field, type the monthly minutes value. Zero-fill the value to five digits (e.g., 04800).\\  \\   +    * In the **From** field, type the three-digit campus ID and the service ID (e.g., 10102010000). 
-  - Click **Save**.\\  \\  +    * In the **To** field, type the monthly minutes value. Zero-fill the value to five digits (e.g., 04800). 
 + 
 +</div>\\  \\   
 +VCV Click **Save**. 
 + 
 +\\  \\  
  
  
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 ====Create 044 - PE Responsibilities - Campus/Crs/Sec crosswalk:==== ====Create 044 - PE Responsibilities - Campus/Crs/Sec crosswalk:====
  
-<WRAP box>**NOTE:** This crosswalk is not used for Business-only districts whose responsibility records come from Human Resources, or if PE service IDs are not used for PE courses, or if your PE service ID courses do not have students. All other districts should use this crosswalk.</WRAP>+{{page>general:crosswalk_044_intro}}
 \\   \\  
  
-{{:images:screenshots:crosswalk_044.png|snippet of crosswalk page showing 044 example}}\\  \\   +{{:images:screenshots:asc_crosswalk_044.png|snippet of crosswalk page showing 044 example}}\\  \\  
-  - In the **Crosswalk Table** field, select //044-PE Responsibilities - Campus/Crs/Sec//.\\  \\   +
-  - The first time you access the page, there will be no rows displayed. Click **Create**.\\  \\  A list of course-sections associated with physical education (PE) service IDs is listed. This list is predefined and cannot be changed.\\  \\  The **From** column lists course-sections in the campus-course-section format, where: +
-    * The first three digits are the campus ID. +
-    * The next digits are the course number, which may contain between four and eight digits. +
-    * The last two digits are the section number. +
-    * The course-sections are for semester 1.\\  \\   +
-  - For the Teacher of Record for each course-section listed, enter the following information for the four weeks in October that include the last Friday in October:\\  \\   +
-    *  In the **Day Week 1-4** fields, type the number of days in which the employee provides physical education instruction each week at the campus. Valid entries are one digit between 0-5.\\  \\   +
-    *  In the **Mins Week 1-4** fields, type the number of minutes the employee provides physical education instruction each week at the campus. Valid entries are up to four digits between 0-1800.\\  \\   +
-  - Click **Save**.\\  \\   +
-  - Click **Print** to print the data displayed.\\  \\   +
-  - If new PE responsibilities records are found the next time you access the page, the **Create** button will be replaced with the **Refresh** button. Click **Refresh** to add new records to the grid. \\  \\  +
  
 +{{page>general:crosswalk_044}}
 +
 +\\  \\  
  
-<WRAP box>**NOTE:** You cannot delete data row by row. You must click **Delete** to delete all rows on the page. Then, click **Create** to populate the page with PE course-sections. Then, you can re-enter all data.</WRAP> 
 ---- ----
  
  
  
academy/fall_submission_crosswalks.1538163503.txt.gz · Last modified: 2018/09/28 14:38 (external edit)

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