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Several fields exist on both the district and campus master schedules. These fields only need to be updated in the campus master schedule if they require different values than the district master schedule.

• If the field in the campus master schedule (section record) contains data, that value is extracted.
  
  
• If the field is blank in the campus master schedule (section record), the district value is extracted.
  
  
• Under District Information, district-level settings are displayed for your information.
  
  

❏ Pop Srvd - Verify the field for all course-sections.

❏ Class Type - Verify the field for all course-sections.

❏ Role ID - Verify the field for all course-sections.

The following fields must be entered in the campus master schedule (section record); they do not exist in the district master schedule:

❏ Days (of the week), Time Begin, and Time End - Used to calculate monthly minutes for extracting staff responsibility data.

• If Time Begin and Time End are blank, the crosswalk tables are used to calculate monthly minutes, as described previously in this guide. Using crosswalks is recommended.
  
  
• If Time Begin and Time End have values, the extract uses the values whether or not there is a crosswalk for service ID or monthly minutes. To use the crosswalks, these fields must be blank.
  
  

❏ Class Role - Verify the field for all course-sections. This value is used when extracting staff responsibility data to identify the teacher of record.

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Category: Student
Interchange: StudentEnrollmentExtension
Complex Type: CareerAndTechnicalEducationCourseExtension (40170)
Description: Student career and technical education (CTE) course. The career and technical course(s) in which a student in grade level 6-12 is enrolled.

Ensure that CTE is set correctly for each section meeting time, as this affects funding.

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Category: Staff
Interchange: StaffAssociationExtension
Complex Type: StaffResponsibilitiesExtension (30090)
Description: Staff associated with their responsibilities within the LEA and/or school.

The following elements from the StaffResponsibilitiesExtension complex type are included in the fall submission:

❏ SERVICE-ID Svc ID (E0724) indicates the services supplied by staff, including both courses and non-teaching responsibilities. Responsibilities such as lunch monitoring duty or playground supervision are not reported.

❏ NUMBER-STUDENTS-IN-CLASS Enrolled Students Sem # (E0170) is the count of students in membership in the class as of the reporting date. Only the Teacher of Record is reported with this number; all other staff members are reported with NUMBER-STUDENTS-IN-CLASS as 0.

❏ POPULATION-SERVED-CODE Pop Srvd (E0747) identifies the student population for which a service was designed or intended. It does not necessarily identify program eligibility. Only one code can be reported per course-section. If intent cannot be determined, use code 01 (i.e., Regular Students).

❏ CLASS-TYPE-CODE Class Type(s) (E1055) is the type of class providing instruction to students in particular class settings and is used to differentiate classes providing instruction in a regular setting classroom from non-regular classrooms. CLASS-TYPE-CODE is based on the INSTRUCTIONAL-SETTING-CODE reported on the staff responsibility record.

❏ CLASS-ID-NUMBER (E1056) is a 14-character, alphanumeric, district-defined ID identifying a unique course-section that is unique for a particular school year, campus, and service ID. This unique ID is assigned to the instructor’s duties for a particular class. The class ID number can be repeated at a campus if multiple teachers are assigned to the same course-section. When extracting from the master schedule, the class ID number is set to the course number (four to eight digits) + two-digit section number + one-digit semester number + padding with zeros. Example: 0901-11-1-0000000

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RUN REPORTS FOR VERIFYING DATA:

Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0050 - District Master List (Grd Rpting)



SGR0050 allows you to verify that district course information is correct. Verify data in the Service ID, Pop Srv, Role ID, and Class Type columns.

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Grade Reporting > Reports > Grade Reporting Reports > Master Schedules > SGR0110 - Master Schedule PEIMS (Grd Rpting)



SGR0110 allows you to verify that campus course information is correct at the section level. Section-level settings override district information, so ensure that the information is correct. The report also indicates invalid service IDs that must be corrected.

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Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1600 - Career and Technology Code Verification



SGR1600 lists the students enrolled in CTE courses, equivalent TEA course numbers, and entry and withdrawal dates. You can run SGR0400 to identify students in the course, and then compare data in SGR1600 for students enrolled in the course.

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Grade Reporting > Reports > Create Grade Reporting Reports



You can create a custom report to verify master schedule data.

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