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Category: Student
Interchange: StudentExtension
Complex Type: StudentExtension (40100/49010)
Description: Student ID and demographics. Represents a student for whom instruction and/or services are provided in an elementary, secondary, or post-secondary educational program under the jurisdiction of an LEA.

The following elements from the StudentExtension complex type are included in the fall submission:

❏ FIRST-NAME Name - First (E0703) is the student’s legal first name. Do not use an initial unless an initial is the legal first name.

❏ MIDDLE-NAME Name - Middle (E0704) is the student’s legal middle name as shown on the identification documentation used for school enrollment. If the student has no middle name, the field must be blank. The middle name can be reported as blank for students only when the student does not have a middle name on his identification documentation. Do not use text such as NONE or NA.

❏ LAST-NAME Name - Last (E0705) is the student’s legal last name.

❏ GENERATION-CODE Name - Gen (E0706) is the suffix attached to the student’s name. The field can be blank. The field must be blank if the student does not have a generation suffix on his name based on the identification documentation used for enrollment at the campus.

❏ STUDENT-ID SSN (E0001) is the student’s SSN or state-approved alternate ID. The first character of the ID must be S or 0-8.

❏ SEX-CODE Sex (E0004) indicates the student’s gender.

❏ DATE-OF-BIRTH DOB (E0006) is the month, day, and year of the student’s birth.

❏ HISPANIC-LATINO-CODE Hispanic/Latino (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

❏ WHITE-CODE White (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

❏ BLACK-AFRICAN-AMERICAN-CODE Black/African American (E1061) indicates a person having origins in any of the black racial groups of Africa.

❏ ASIAN-CODE Asian (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent.

❏ AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian/ Alaskan Native (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.

❏ NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Hawaiian/Pacific Isl (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

❏ ADA-ELIGIBILITY-CODE Elig Code (E0787) is the student’s level of membership and Average Daily Attendance eligibility as reflected in the district’s attendance accounting records. See Section 3 of the Student Attendance Accounting Handbook for more information.

❏ ECONOMIC-DISADVANTAGE-CODE Eco Disadvan (E0785) is the student’s economic disadvantage status at the time of enrollment. The status may be derived from National School Lunch Program (NSLP) indicators such as family income or eligibility for free or reduced meals.

❏ MILITARY-CONNECTED-STUDENT-CODE Military Connected (E1529) indicates a PK-12 student who is a dependent of a member of the United States armed forces.

❏ FOSTER-CARE-INDICATOR-CODE Foster Care (E1528) indicates if the student is in the conservatorship of the Department of Family and Protective Services (DFPS).

❏ NEW: STAR-OF-TEXAS-INDICATOR-CODE Star of Texas (E1601) indicates if the student (at least three years old) is the child of a first responder who was awarded the Star of Texas Award and is therefore eligible for free public prekindergarten (HB 357 Section 29.153).

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Category: Student
Interchange: StudentEnrollmentExtension
Complex Type: StudentSchoolAssociationExtension (40110/43415)
Description: Campus enrollment and withdrawal. The school(s) in which a student is enrolled and/or withdrawn.

The following elements from the StudentSchoolAssociationExtension complex type are included in the fall submission:

❏ GRADE-LEVEL-CODE Grade (E0017) is the student’s current grade level.

❏ CAMPUS-ID-OF-RESIDENCE Camp Id Resid (E0903) is the campus ID that corresponds to the campus attendance area in which the student currently resides. The field is required for all students who do not legally reside in the district (regardless of where his parent/guardian resides), and for all students attending charter schools and JJAEPs.

• All students with Elig Code 3 (i.e., Eligible Transfer - Full Day) or 6 (i.e., Eligible Transfer Half Day) must have a Camp Id Resid, and the Attribution Cd must be 06 (i.e., Transfer Between Public School Districts).
  
  
• A student whose current address is outside Texas must be reported with Camp Id Resid 255000000, and Attribution Cd must be 07 (i.e., Out of State).
  
  
• All students at a charter school must have a Camp Id Resid, and Attribution Cd must be 01 (i.e., Open Enrollment Charter School).
  
  
• All students at a JJAEP must have a Camp Id Resid, and Attribution Cd must be 02 (i.e., JJAEP - Juvenile Justice Alternative Ed Program).
  
  

❏ STUDENT-ATTRIBUTION-CODE Attribution Cd (E1000) indicates students enrolled in a charter school or students who are not legal residents of the district but are served by the district. Any student enrolled in a charter school or not a legal resident of the district but served by the district cannot have Attribution Cd 00 (i.e., No Attribution Code).

Charter school students cannot have Attribution Cd 00 or 03 (i.e., PEG - Public Education Grant).

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RUN REPORTS FOR VERIFYING DATA:

Demo1 data can be verified by running the following reports:

Registration > Reports > Create Registration Report



Registration > Reports > Registration Reports > Program > SRG0600 - Student Special Program Listing

Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program

Registration > Reports > Registration Reports > Student > SRG1800 - Enrollment by District of Residence

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