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general:guide_summer_extract

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general:guide_summer_extract [2018/04/05 20:34] – jstanfordgeneral:guide_summer_extract [2020/07/15 07:43] (current) – external edit 127.0.0.1
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 \\   \\  
 +If you do not extract your data, skip this section.
 +\\  \\  
 [[extracts:summer|State Reporting > Extracts > Summer]]\\  \\   [[extracts:summer|State Reporting > Extracts > Summer]]\\  \\  
-{{:images:screenshots:extract_summer.png|}} +{{:images:screenshots:extract_summer.png|}}\\  \\   
-The Summer Extract page extracts data for all complex types associated with the summer submission. You can extract all data or select specific data to extract. Verify that your data extracted correctly.\\  \\  +The Summer Extract page extracts data for all complex types associated with the summer submission. You can extract all data or select specific data to extract. Verify that your data extracted correctly.\\  \\  
 + 
 +<WRAP box>**NEW FOR 2018!** The Classroom Link and Course Completion Extracts were combined under the heading **Course Extracts**.You can select to run each extract individually; however, the program expects the Classroom Link extract to be run first. If you select to extract Course Completion data but do not select to extract Classroom Link data, the program verifies that Classroom Link records exist for the current school year. If they do not exist, a message is displayed and no data is extracted.</WRAP> 
 + 
 + 
 \\   \\  
 {{page>general:extract_summer_body}} {{page>general:extract_summer_body}}
 +\\  \\  
 +<div head3>Monitor Extract Status</div>
 \\   \\  
-You can either wait for an email notification that the extract(s) are completed, or view the status of the extract(s) on [[extracts:extractstatus|Extracts > Extracts Status]] as described bwlow.\\  \\   +Once you run the extract utility, you can either wait for an email notification that the extract(s) are complete, or view the status of the extract(s) on [[extracts:extractstatus|Extracts > Extracts Status]]. 
-If errors are encountered, the **Error** button is displayed. Click **Errors** to view the report.\\  \\   +<div head4>Email Notification</div> 
- +\\   
-Monitor Extract Status +If you typed your email address when you ran the extract, an email message is delivered to your Inbox once the extract is completed. You will receive a separate message for each summer extract.\\  \\   
-Once you run the extract utility, you can either wait for an email notification that the extract(s) +Examples:\\   
-are complete, or view the status of the extract(s) on Extracts > Extracts Status. +{{:images:screenshots:extract_email.png|}}\\   
-Email Notification +{{:images:screenshots:extract_email2.png|}}\\  \\  
-If you typed your email address when you ran the extract, an email message is delivered +
-to your Inbox once the extract is completed. You will receive a separate message for each +
-summer extract.+
 Once you receive this email message, you can go to the Extract Status page to view reports. Once you receive this email message, you can go to the Extract Status page to view reports.
  
-Extract Status Page +<div head4>Extract Status Page</div> 
-The Extract Status page allows you to review the status and completion of extracts (i.e., jobs). +The Extract Status page allows you to review the status and completion of extracts (i.e., jobs). Once an extract is completed, you can view and print the associated reports.\\  \\   
-Once an extract is completed, you can view and print the associated reports. +[[extracts:extractstatus|State Reporting > Extracts > Extract Status]]\\  \\  
-TSDS > Extracts > Extract Status +
-1. In the Extract Type field, select the extract for which you want to view the status. +
-Any current and previous extract jobs are displayed with the most recent at the top. +
-zz For each job, the Job Start field displays the date and time at which the extract +
-was started. +
-zz For completed jobs, the Job End field displays the date and time at which the +
-extract was completed. +
-zz The Job Status field displays In Progress until the extract is complete. Once the +
-extract is complete, the Job Status field displays Completed, and the Job End field +
-displays the date and time at which the extract was completed. +
-If the Extract Status page remained open while the job completed, you may need to +
-click Refresh to see the updated status. +
-2. For completed extracts, you can view applicable extract reports. Reports can be +
-printed any time, as long as the row is not deleted from the Extract Status page. Report +
-options will vary by extract.+
  
-Review the Extract Summary report for each extract and correct any errors. +^Extract Type|{{page>general:extract_type}}| 
-zz For the Attendance extract, the Flex Attendance report is also available, which +\\   
-provides a list of students participating in flex attendance programs. Review data +  * The list of jobs for the selected extract type is displayed, sorted by date in descending order.  
-for accuracy. +  * ++The data can be re-sorted. |{{page>general:resort_data&inline}}++ 
-zz For the Attendance extract, after extracting semester 2, you can view the Title I +\\   
-Part A report, which lists extract errors that are specific to Title I data. Correct any +{{:images:screenshots:extract_status.png|}}\\  \\  
-errors. +
-zz For the Discipline extract, Discipline action numbers are automatically assigned +
-when the extract is run, so the Assign Dis Action Nbrs field will always display Yes.+
  
-For the Course Completion and Discipline extracts, the Generic Program Code +{{page>general:extract_status_body}} 
-may be displayed if applicable. +\\   
-3. Correct data and rerun the extract until there are no fatal errors.+{{page>general:extract_status_body_reports}} 
 +\\  \\   
 +For completed extracts, you can view applicable extract reports. Reports can be printed any time, as long as the row is not deleted from the Extract Status page. Report options will vary by extract. \\  \\   
 +Review the Extract Summary report for each extract and correct any errors. 
 +\\   
 +  * For the Attendance extract, the Flex Attendance report is also available, which provides a list of students participating in flex attendance programs. Review data for accuracy. 
 +  * For the Attendance extract, after extracting semester 2, you can view the Title I Part A report, which lists extract errors that are specific to Title I data. Correct any errors. 
 +  * For the Discipline extract, Discipline action numbers are automatically assigned when the extract is run, so the **Assign Dis Action Nbrs** field will always display //Yes//. 
 +  * For the Course Completion and Discipline extracts, the Generic Program Code may be displayed if applicable. 
 +\\  \\   
 +Correct data and rerun the extract until there are no fatal errors.
general/guide_summer_extract.1522960456.txt.gz · Last modified: 2018/04/05 15:34 (external edit)

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