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Complex Type: StudentExtension
Description: Represents a student for whom instruction and/or services are provided in an elementary, secondary, or post-secondary educational program under the jurisdiction of an LEA.
The following elements from the StudentExtension complex type are included in Submission 3:
❏ STUDENT-IDENTIFICATION-SYSTEM (E1090) is the coding scheme used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student. This is hard coded in the program as “State” and the student’s SSN is used.
❏ LOCAL-STUDENT-ID (E0923) is the optional student’s local identification number as assigned by the district.
❏ AS-OF-STATUS-CODE (E1002) is generated by the program during the extracts. The code indicates the student’s enrollment status in the district on the Submission 3 as-of date. Report codes H, I, and X only.
Registration > Maintenance > Student Enrollment > Demo1

❏ FIRST-NAME Name - First (E0703) is the student’s legal first name. Do not use an initial unless an initial is the legal first name.
❏ MIDDLE-NAME Name - Middle (E0704) is the student’s legal middle name as shown on the identification documentation used for school enrollment. If the student has no middle name, the field must be blank. The middle name can be reported as blank for students only when the student does not have a middle name on his identification
documentation. Do not use text such as NONE or NA.
❏ LAST-NAME Name - Last (E0705) is the student’s legal last name.
❏ GENERATION-CODE Name - Gen (E0706) is the suffix attached to the student’s name. The field can be blank. The field must be blank if the student does not have a generation suffix on his name based on the identification documentation used for enrollment at the campus.
❏ SEX-CODE Sex (E0004) indicates the student’s gender.
❏ DATE-OF-BIRTH DOB (E0006) is the month, day, and year of the student’s birth.
❏ HISPANIC-LATINO-CODE Hispanic/Latino (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
❏ WHITE-CODE White (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
❏ BLACK-AFRICAN-AMERICAN-CODE Black/African American (E1061) indicates a person having origins in any of the black racial groups of Africa.
❏ ASIAN-CODE Asian (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent.
❏ AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian/ Alaskan Native (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.
❏ NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Hawaiian/Pacific Isl (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
❏ ECONOMIC-DISADVANTAGE-CODE Eco Disadvan (E0785) indicates the student’s economic disadvantage status based on his latest status at the end of the school year or at the end of the student’s enrollment period; whichever comes last. The status may be derived from National School Lunch Program (NSLP) indicators such as family income or a survey instrument created by the LEA. For Submission 3, it is reported based on a student’s last status at the end of the school year or at the end of the student’s enrollment period; whichever comes last.
❏ MILITARY-CONNECTED-STUDENT-CODE Military Connected (E1529) indicates a PK-12 student who is a dependent of a member of the United States armed forces. All students identified as being military connected in the Fall Snapshot must also be coded as being military connected in the summer collection.
❏ FOSTER-CARE-INDICATOR-CODE Foster Care (E1528) indicates if the student is in the conservatorship of the Department of Family and Protective Services (DFPS). All students identified as being in foster care in the Fall Snapshot must also be coded as being in foster care in the summer collection.
Registration > Maintenance > Student Enrollment > Demo3

❏ MIGRANT-INDICATOR-CODE Migrant (E0984) indicates if the student, or the student’s parent, spouse, or guardian, is a migratory agricultural worker. LEAs identify the students using their own recruitment program for self-identifying migrants, or they use the ESC co-op to identify migrants. Students coded as a migrant must provide a Certificate of Eligibility (COE). For Submission 3, the code is 1 for a migrant student who has a COE on file as of the student’s last day of enrollment during the school year.
❏ UNSCHOOLED-ASYLEE/REFUGEE-CODE Asylee/Refugee Cd (E1076) applies only to students initially enrolled in grade levels 7-12 in the United States as unschooled asylees or refugees.
❏ HOMELESS-STATUS-CODE Homeless Status Cd (E1082) indicates whether a student is homeless and, if homeless, what his primary nighttime residence is at the time of identification (shelter, doubled up, unsheltered, motel/hotel). LEAs must report all students who have experienced homelessness at some point during the school year. If a homeless student enters into permanent housing later in the same school year, this code should not be changed and should still indicate that the student is homeless for the remainder of the current school year. All students identified as homeless in the Fall Snapshot must also be coded as homeless in Submission 3.
❏ UNACCOMPANIED-YOUTH-STATUS-CODE Unaccomp Youth Status Cd (E1084) indicates a youth (under 21 as of September 1) who is homeless, whether in or not in the physical custody of a parent or guardian, and receives services from the school district at least two hours per day. LEAs must report whether a homeless student is unaccompanied. If an unaccompanied student becomes accompanied later in the same school year, this code should not be changed and should still indicate that the student is unaccompanied for the remainder of the current school year. All students identified as unaccompanied in the Fall Snapshot must also be coded as unaccompanied in Submission 3.
❏ EARLY-READING-INDICATOR-CODE Early Reading Cd (E1522) indicates if the student is eligible for accelerated reading instruction due to reading difficulties or dyslexia. This field applies only to grade levels KG-2 and is required for those students. Eligibility status is based on the latest assessment results available for the student. For Submission 3, report grade level reading status based on the latest assessment results available for the student.
You can use the Reset Values utility to set the early reading indicator code for all students in grade levels KG-2:
1. Go to Registration > Utilities > Reset Values.
2. In the Item to Reset field select Early Reading Code.
3. Click Reset Values.
NOTE:
Registration > Maintenance > Student Enrollment > Bil/ESL

❏ LEP-INDICATOR-CODE LEP Cd (E0790) indicates if the student has been identified as limited English proficient. For submission 3, the code must reflect the student’s LEP status for the school year. The code must be 1 if the student was identified as LEP at any time during the school year.
Registration > Maintenance > Student Enrollment > Generic

NOTE: ECHS, T-STEM, and any needed crisis codes should be set up as generic programs on Registration > Maintenance > Campus Profile > Campus Generic Ent/Wd Program Codes. The student should have a row on the Generic tab where the Other Spc Pgms field is set to the generic code for ECHS, T-STEM, or the crisis code if applicable.
❏ ECHS-INDICATOR-CODE (E1560) indicates if the student is enrolled in an Early College High School (ECHS). Students enrolled in an ECHS at any point in time during the school year are reported in Submission 3.
❏ T-STEM-INDICATOR-CODE (E1559) indicates if the student is enrolled in a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy. Students enrolled in T-STEM at any point in time during the school year are reported in Submission 3.
❏ CRISIS-CODE (E1054) is used when a state health or weather related event impacts a group of students, and may or may not cause a student to leave the district or campus of residence. A crisis event is designated by the Commissioner of Education.
Check the district Generic Ent/Wd Program Codes tab to determine the program code used for a particular crisis.
Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement

❏ NEW for 2018! ASSOCIATE-DEGREE-INDICATOR-CODE Associate Degree (E1596) indicates if the student earned an associate degree prior to graduation from high school. This should be reported by the district where the student received the associate degree.
RUN REPORT FOR VERIFYING STUDENT-EXTENSION INTERCHANGE DATA
Registration > Reports > Create Registration Report
Data in the StudentExtension Interchange can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.



Complex Type: StudentSchoolAssociationExtension
Description: Represents the campus(es) in which a student is enrolled and/or withdrawn.
For Submission 3, each student must be reported with one and only one StudentSchoolAssociationExtension for the last campus on which the student was enrolled.
The following elements from the StudentSchoolAssociationExtension complex type are included in Submission 3:
❏ LAST-DATE-OF-ENROLLMENT (E1044) is generated by the program during the extracts and indicates the student’s final date of enrollment in the district in the school year. Either the student’s exit date or the last day of school is used, whichever is later. This is required for students in grade levels 7-12.
Registration > Maintenance > Student Enrollment > Demo1

❏ GRADE-LEVEL-CODE Grade (E0017) is the student’s last grade level at the end of the school year or on the last day of enrollment of the school year.
❏ STUDENT-ATTRIBUTION-CODE Attribution Cd (E1000) indicates students enrolled in a charter school or students who are not legal residents of the district but are served by the district. These student should not have Attribution Cd 00 (i.e., No Attribution Code). Charter school students should not have Attribution Cd 00 or 03 (i.e., PEG - Public Education Grant).
❏ CAMPUS-ID-OF-RESIDENCE Camp ID Resid (E0903) is the campus ID that corresponds to the campus attendance area in which the student currently resides. The field is required for all students who do not legally reside in the district (regardless of where his parent/guardian resides), and for all students attending charter schools and JJAEPs.
Registration > Maintenance > Student Enrollment > Demo3

❏ CAMPUS-ID-OF-ACCOUNTABILITY Campus of Account (E1027) is only required for students enrolled in DAEP or JJAEP and is used to determine attendance and leaver data. For Submission 3, this field is used to determine attendance and/or leaver data attribution for campus accountability. It cannot be a DAEP or JJAEP. This field is used for a student who was only enrolled at a DAEP and/or a JJAEP.
RUN REPORTS FOR VERIFYING STUDENT-SCHOOL-ASSOCIATION COMPLEX TYPE DATA
Registration > Reports > Create Registration Report
Data in the StudentSchoolAssociation complex type can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.


Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
SRG1200 provides a list of student status in all programs. Set the Print Enroll Records parameter to Y. Use the report to verify eligibility, attribution code, and campus of residence.

Registration > Reports > Registration Reports > Student > SRG1800 - Enrollment by District of Residence
SRG1800 provides a list of students who were enrolled during the selected attendance cycle, grouped by district of residence. Use the report to verify campus ID of residence (CIR).
Complex Type: StudentSectionAssociation
Description: Represents the complete list of courses that a student is taking or has attempted.
For Submission 3, one StudentSectionAssociation complex type data record must be reported for each reportable course from TEDS code table C022 that was attempted or completed by each student in membership in grade levels PK, KG, and 1-12. If a student repeats a course during the year with different outcomes, each course completion must be reported.
The following elements from the StudentSectionAssociation complex type are included in Submission 3:
❏ COURSE-SEQUENCE-CODE (E0948) - Described previously.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section

❏ HOMEROOM-INDICATOR Home Room Ind (E1440) Indicates if the section is the student’s homeroom. For Submission 3, this must be reported for all kindergarten students.
Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign

❏ STUDENT-BEGIN-DATE Entry Date (E1069) is the date(s) the student was assigned, or reassigned, to a particular course-section in the current school year. For submission 3, this identifies the first date a student was assigned to the class in the current school year.
❏ STUDENT-END-DATE WD Date (E1070) is the last date(s) the student was assigned, or reassigned to a particular course-section in the current school year. For submission 3, this identifies the last date a student was assigned to the class in the current school year.
Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint

❏ COURSE-COMPLETION-INDICATOR Pass/Fail (E1068) indicates if the student finished the full sequence of instruction for a course.
The same field is used for PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) described later in this guide.
Complex Type: StudentGraduationProgramExtension
Description: For Submission 3, this identifies the intent of students enrolled in the Foundation High School Program by collecting the Participant Code, Distinguished Level of Achievement Indicator Code, and the Endorsement Indicator Codes. If a student has attended multiple campuses within the same school district over the course of a school year, then the last campus should be the one that is reporting the StudentGraduationProgramExtension
Complex Type.
The following elements from the StudentGraduationProgramExtension complex type are included Submission 3:
❏ CAMPUS-ID (E0266) For Submission 3, this refers to the campus where the high school student was enrolled on the last day of the school year, or his last day of enrollment during the school year. For example, if a student was enrolled at both campus 004 and campus 003 during the course of the school year, and was last enrolled at campus 003, the extension should reflect the FHSP data from campus 003, not 004. The student’s exit date field must be blank for the campus he was last enrolled in.
Registration > Maintenance > Student Enrollment > Generic

NOTE: IGC should be set up as a generic program on Registration > Maintenance > Campus Profile > Campus Generic Ent/Wd Program Codes. The student should have a row on the Generic tab with a row where Other Spc Pgms is set to the generic code for IGC if applicable.
❏ INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE (E1563) indicates if an Individual Graduation Committee (IGC) has been established for the student. For Submission 3, this is only reported for 11th and 12th grade students.
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP

NOTE: If the student does not have a graduation plan, the fields can be updated on Registration > Maintenance > Student Enrollment > Demo3 instead.
❏ FHSP-PARTICIPANT-CODE Foundation (E1541) indicates if the student is currently enrolled in the FHSP. The code is reported at the end of the school year for all students in grade levels 9-12.
❏ FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE Distinguished (E1542) indicates if the student is currently pursuing or has successfully completed the distinguished level of achievement program under the FHSP. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ STEM-ENDORSEMENT-INDICATOR-CODE STEM (E1544) indicates if the student is currently pursuing or has successfully completed a Science, Technology, Engineering, and Mathematics Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE Public Services (E1546) indicates if the student is currently pursuing or has successfully completed a Public Services Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE Business and Industry (E1545) indicates if the student is currently pursuing or has successfully completed a Business and Industry Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE Multi Disciplinary Studies (E1548) indicates if the student is currently pursuing or has successfully completed a Multi-Disciplinary Studies Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE Arts and Humanities (E1547) indicates if the student is currently pursuing or has successfully completed an Arts and Humanities Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
RUN REPORTS FOR VERIFYING STUDENT-GRADUATION-PROGRAM-EXTENSION COMPLEX TYPE DATA
Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
SGP1000 allows you to view students personal graduation plans (PGPs). Verify data for each student who has a graduation plan.

Registration > Reports > Create Registration Report
If the student does not have a graduation plan, data can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.


Complex Type: StudentProgramExtension
Description: Represents any program designed to work in conjunction with or to supplement the main academic program to provide instruction, training, services or benefits through federal, state, or local agencies. Programs may include organized extracurricular activities.
The following elements from the StudentProgramExtension complex type are included in Submission 3:
Registration > Maintenance > Student Enrollment > Demo3

❏ CAREER-AND-TECHNICAL-ED-IND-CD Career and Technology Ind (E0031) indicates if the student is enrolled in a state-approved career and technical education course (CTE) as an elective, as a participant in the district’s career and technical coherent sequence of courses, or as a participant in the district’s tech prep program. For Submission 3, the code is based on the student’s end-of-year status. If the student is in grade level 6-12 and the CTE indicator is 1, there must be a course completion record with a valid CTE service ID from the C022 table.
NOTE: A student can have this code set to 1 if he completed the first semester of a CTE course and did not enroll in the CTE course for the second semester.
You can use the Set Student CTE Indicators utility to automatically set student CTE indicators for Submission 3:
This utility assigns students who are taking at least one CTE course (i.e., the C022 service ID type = VOED) to code 1.
1. Go to Registration > Utilities > Set Student CTE Indicators.
2. Select the campus, select Set CTE Indicators for Summer PEIMS, and click Execute.
3. Review the Preview Report, which lists students by grade level whose CTE indicator is set to 1.
Registration > Maintenance > Student Enrollment > SpecEd

❏ SPECIAL-ED-INDICATOR-CODE (E0794) indicates if the student is participating in a special education instructional and related services program, or a general education program using special education support services, supplementary aids, or other special arrangements.
Registration > Maintenance > Student Enrollment > G/T

❏ GIFTED-TALENTED-INDICATOR-CODE Gift/Talent (E0034) indicates if the student is participating in a state-approved gifted and talented program for each six-week reporting period. For Submission 3, the code must reflect the student’s participation in the program for the school year. If a student leaves the program during the school year, report the student with code 1 at the end of the school year.
Registration > Maintenance > Student Enrollment > PRS

❏ PREGNANCY-RELATED-SERVICES PRS (E1432) indicates whether a female student was eligible to receive pregnancy-related services.
RUN REPORTS FOR VERIFYING STUDENT-PROGRAM-EXTENSION COMPLEX TYPE DATA
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
SRG1200 lists student status in all programs. Type Y for each program and print each report separately.
Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR1600 - Career & Technology Code
Verification
SGR1600 provides a list of all students who have a CTE course in their schedule.
Complex Type: StudentTitleIPartAProgramAssociationExtension
Description: Represents the Title I Part A program(s) that a student participates in or receives services from.
The following elements from the StudentTitleIPartAProgramAssociationExtension complex type are included in Submission 3:
Registration > Maintenance > Student Enrollment > Title I

❏ TITLE-I-PART-A-INDICATOR-CODE Title I Code (E0894) indicates if the student is participating in a Title I, Part A program. For submission 3, valid codes are 6 (schoolwide program school), 7 (targeted assistance), 9 (homeless), and A (neglected). All students attending a Title I, Part A Schoolwide Program School must be reported as code 6.
NOTE: Verify Title I entry and withdrawal dates for all Title I students. All students attending a Title I, Part A Schoolwide Program School must be reported with a TITLE-1-PART-A-INDICATORCODE 6.
For a schoolwide Title I campus, you can use the Title I Code Conversion utility to set Title I Code to 6 for all students:
1. Go to Registration > Utilities > Title 1 Code Conversion.
2. In the Title 1 Code field, select 6 Attends Schoolwide Title I Program School.
3. Click Execute.
❏ TITLE-I-PART-A-READING-INDICATOR-CODE Reading Code (E1018) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary reading instruction during the current school year, or will receive instruction before July 1.
❏ TITLE-I-PART-A-SCIENCE-INDICATOR-CODE Science Code (E1021) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary science instruction during the current school year, or will receive instruction before July 1.
❏ TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE Math Code (E1020) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary mathematics instruction during the current school year, or will receive instruction before July 1.
❏ TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE Social Studies Code (E1022) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary social studies instruction during the current school year, or will receive instruction before July 1.
❏ TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE Guidance Couns (E1024) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary counseling, pupil services, or college and career awareness and preparation during the current
school year, or will receive guidance/counseling services before July 1.
❏ TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE Health (E1026) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A funded health, dental, or eye care services during the current school year, or will receive services before July 1.
❏ TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE Social Work (E1025) indicates if the student at a targeted-assistance campus or identified as homeless or neglected has received Title I, Part A-funded supplementary social work services during the current school year, or will receive services before July 1.
RUN REPORT FOR VERIFYING STUDENT-TITLE-I-PART-A-PROGRAM-ASSOCIATION-EXTENSION COMPLEX TYPE DATA
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Change by Program
Run SRG1200 with the Print Title 1 Records parameter set to Y. Verify all entry and withdrawal dates and special program services.
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