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Student Demographic (Extended)

State Reporting > Maintenance > Extended > Staff > Demo

Update data for the StudentExtension complex type as needed.

The StudentExtension complex represents a student for whom instruction and/or services are provided in an elementary, secondary, or post-secondary educational program under the jurisdiction of an LEA.

The StudentProgramExtension complex represents any program designed to work in conjunction with or to supplement the main academic program. Programs may provide instruction, training, services or benefits through federal, state, or local agencies. Programs may also include organized extracurricular activities for students.

Cross reference for Demo tab:

State Reporting Field	Element	ASCENDER Field(s)
District Admin > Maintenance > Non-Employee
Staff Type	STAFF-TYPE-CODE (E1073) (Code table: C181)	Extracted as 1 unless a non-employee record exists
Human Resources > Maintenance > Staff Demo > Demographic Information
Name - First	FIRST-NAME (E0703)	Legal - First
Name - Middle	MIDDLE-NAME (E0704)	Legal - Middle
Name - Last	LAST-NAME (E0705)	Legal - Last
Generation	GENERATION-CODE (E0706) (Code table: C012)	Legal - Generation
TX Unique Staff ID	TX-UNIQUE-STAFF-ID (E1524)	Texas Unique Staff ID
Date of Birth	DATE-OF-BIRTH (E0006)	DOB
Sex	SEX-CODE (E0004) (Code table: C013)	Sex
Hispanic	HISPANIC-LATINO-CODE (E1064) (Code table: C088)	Hispanic/Latino
Races - American Indian	AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088)
Races - Asian	ASIAN-CODE (E1060) (Code table: C088)
Races - Black	BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088)
Races - Pacific Islander	NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088)
Races - White	WHITE-CODE (E1063) (Code table: C088)
Human Resources > Maintenance > Staff Job/Pay Data > Employment Info
Percent of Day	PERCENT-DAY-EMPLOYED (E0760)	Percent Day Employed
District Years	YEARS-EXPERIENCE-IN-DISTRICT (E0161)	Years Experience - Professional - In District
Total Years	TOTAL-YEARS-PROF-EXPERIENCE Years (E0130)	Experience - Professional - Total
Highest Degree	HIGHEST-DEGREE-LEVEL-CODE (E0730) (Code table: C015)	Highest Degree
Auxiliary Role ID	AUXILIARY-ROLE-ID PEIMS (E1594) (Code table: C213)	Auxiliary Role ID
Human Resources > Maintenance > Staff Job/Pay Data > Job Info
Days Employed	NUMBER-DAYS-EMPLOYED (E0160)	Calendar/Local Info - # of Days Empld

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Select a student

To retrieve a student's records, select the student in one of the following ways:

Stu ID	Begin typing the student ID. As you begin typing the student ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
Stu Name	Begin typing the student's name in one of the following formats: • Last name, comma, first name • Last name initial, comma, first name initial As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs, and grade levels. From the drop-down list you can select the student.
Texas Unique Stu ID	Begin typing the student's Texas Unique Student ID. As you begin typing the ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list also displays student's last name, first name, middle name, and grade level. From the drop-down list you can select the student.
Directory	Click Directory to select a student from the directory.

❏ Click Retrieve to retrieve the selected student.

First Name

FIRST-NAME (E0703)

Type the person's legal first name, up to 60 characters.

Middle Name

MIDDLE-NAME (E0704)

Type the person's legal middle name, up to 60 characters.

Last Name

LAST-NAME (E0705)

Type the person's legal last name, up to 60 characters.

Generation

GENERATION-CODE (E0706)
Code table: C012

Select the generation suffix attached to the person's name.

TX Unique Stu ID

TX-UNIQUE-STUDENT-ID (E1523)

Type the student's ten-digit unique student ID. The ID cannot begin with zero.

The Texas Unique Student ID is assigned to students by TEA and issued to schools by the TSDS TX Unique ID application; it cannot be generated by a Local Education Agency (LEA).

Date of Birth

DATE-OF-BIRTH (E0006)

Type the person's date of birth in the MMDDYYYY format.

Sex

SEX-CODE (E0004)
Code table: C013

Select the person's gender.

Hispanic

HISPANIC-LATINO-CODE (E1064)
Code table: C088

Select if the person is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

Races

Code table: C088

Select one or more races, regardless of whether the person is Hispanic/Latino:

American Indian	AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) Has origins in any of the original peoples of North and South America (including Central America).
Asian	ASIAN-CODE (E1060) Has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).
Black	BLACK-AFRICAN-AMERICAN-CODE (E1061) Has origins in any of the black racial groups of Africa.
Pacific Islander	NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) Has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
White	WHITE-CODE (E1063) Has origins in any of the original peoples of Europe, the Middle East, or North Africa.

Under Experience:

Days Employed	NUMBER-DAYS-EMPLOYED (E0160) Type the actual number of at-work days within the school year that the employee is scheduled to work. Do not include holidays, weekends, or any other days the employee is not scheduled to work. If the employee does not work the same number of days as shown on the contract (e.g., the person does not begin work at the start of the school year), the actual number of days the employee will work must be reported.
Total Years	TOTAL-YEARS-PROF-EXPERIENCE (E0130) Type the number of verifiable years of creditable experience as specified in 19 TAC, chapter 153.
District Years	YEARS-EXPERIENCE-IN-DISTRICT (E0161) Type the number of completed years the person has been employed in any professional position in the current district or education service center, whether or not there has been any interruption in service.
Percent of Day	PERCENT-DAY-EMPLOYED (E0760) Type the percentage of a standard district work day for which the employee is hired to work. For an employee on contract, determine the percentage directly from the contract (i.e., full-time=100, half-time=050, etc). For a non-contract employee, determine the percentage as follows: Example: The standard work day for the district is 7 hours. The employee is hired to work for 4 hours a day. In this case, type 057 for the employee because 4/7 = .571, which is rounded down. Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100. Do not look at the job, but rather the number of hours worked in relation to the standard district work day.
Highest Degree	HIGHEST-DEGREE-LEVEL-CODE (E0730) Code table: C015 Select the highest post-secondary degree the person has earned from an accredited institution.
Staff Type	STAFF-TYPE-CODE (E1073) Code table: C181 Indicate if the employee is on the district payroll or is a contracted instructional staff person.
Auxiliary Role ID	AUXILIARY-ROLE-ID (E1594) Code table: C213 Click to select the capacity in which a non-exempt auxiliary employee serves. This must be reported for all employees who serve in a non-professional or non-paraprofessional role. Employees reported with an Auxiliary Role ID are reported with the base pay associated with object code 6129. Professional and paraprofessional staff may also be reported with an Auxiliary Role ID if they serve the LEA in a non-professional or non-paraprofessional role. A classroom teacher (Role ID 087) who also drives a bus route for the school would require an Auxiliary Role ID to be reported. In this case, the employee would have at least two payroll accounting entries: one with object code 6119, and one with object code 6129. Because there may be duplication between Role ID and Auxiliary Role ID, the district must use its discretion in determining if the employee is serving in a professional or non-professional capacity.

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Add

Add a student.

Click to add a student who does not already exist in ASCENDER State Reporting tables.

Manual entry of a student is rare and generally only needed when a district is using ASCENDER State Reporting only. Most districts extract the data from ASCENDER. If you add or modify a student record in ASCENDER State Reporting, you should also update in ASCENDER (live).

State Stu ID

This field is required only if you are adding a new student in State Reporting. Otherwise, the ID is extracted from Registration and not editable.

• The first character must start with S or 0-8.

• The first three characters cannot be 000, 666, or 900-999.

• The middle digits (4th and 5th digit) cannot be 00.

• The last four digits cannot be 0000.

• The number cannot be 123456789, 219099999, or 078051120.

The following fields are required:

Fall	Summer	Extended
State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status	State Stu ID First Name Last Name Sex Date of Birth Grade At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status Campus Foundation Coursework Unaccompanied Youth Status (if Homeless Status is not 0) Career and Technical Ed Foster Care Military Connected	State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Foster Care

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Delete all of the student's records.

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Change the student's ID.

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