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Student Demographic (Fall)

TSDS > Maintenance > Fall > Student > Demographic

Update data for the StudentExtension complex type as needed.

Modify a record:

Select a student

To retrieve a student's records, select the student in one of the following ways:

Stu ID	Begin typing the student ID. As you begin typing the student ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
Stu Name	Begin typing the student's name in one of the following formats: • Last name, comma, first name • Last name initial, comma, first name initial As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs, and grade levels. From the drop-down list you can select the student.
Texas Unique Stu ID	Begin typing the student's Texas Unique Student ID. As you begin typing the ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list also displays student's last name, first name, middle name, and grade level. From the drop-down list you can select the student.
Directory	Click Directory to select a student from the directory.

Click Retrieve to retrieve the selected student.

Field

Description

First Name

Middle Name

Last Name

Generation

TX Unique Stu ID

Crisis Code

CRISIS-CODE (E1054)
Code table: C178

Complete the five Crisis Code fields as needed.

The code indicates a state health or weather-related crisis event affecting a group of students which may require additional funding, educational, or social services. The event may or may not cause the student to leave the district or campus of residence. A crisis event is designated by the Commissioner of Education.

In ASCENDER, a generic program code should be created for a crisis, and the student is enrolled in the program on the Generic tab.

The following codes can be entered: Blank, 00, 1A, 1B, 1C, 2A, 2B, 2C, 8A, 8B, 8C, 9A, 9B, 9C.

For the 2020-2021 school year, if the As of Status Cd field is not set to A and crisis code data is reported, then the valid crisis code values must be 00, 8A, 8B, 8C, 9A, 9B, or 9C.

Sex

SEX-CODE (E0004)
Code table: C013

Select the person's gender.

Hispanic

HISPANIC-LATINO-CODE (E1064)
Code table: C088

Select if the person is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

Races

Code table: C088

Select one or more races, regardless of whether the person is Hispanic/Latino:

American Indian	AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) Has origins in any of the original peoples of North and South America (including Central America).
Asian	ASIAN-CODE (E1060) Has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).
Black	BLACK-AFRICAN-AMERICAN-CODE (E1061) Has origins in any of the black racial groups of Africa.
Pacific Islander	NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) Has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
White	WHITE-CODE (E1063) Has origins in any of the original peoples of Europe, the Middle East, or North Africa.

Date of Birth

DATE-OF-BIRTH (E0006)

Type the person's date of birth in the MMDDYYYY format.

Grade

GRADE-LEVEL-CODE (E0017)
Code table: C050

Select the student's current grade level.

Attribution Code

STUDENT-ATTRIBUTION-CODE (E1000)
Code table: C161

Select the code to indicating the way in which the student attends school.

Rule 40110-0110: If the student's attribution code is 00, 12, 22, 24, 26, or 28 (i.e., student resides within the boundaries of the school district), the Campus of Residence must be blank.

Rule 40110-0111: If the student's attribution code is 03, 06, 07, or 10 (i.e., student resides outside the school district), the Campus of Residence is required, and the first six characters of the campus ID of residence must not match the district ID (i.e., the campus ID of residence must not be in the reporting district).

As-of Status

AS-OF-STATUS-CODE (E1002)
Code table: C163

Select the student’s enrollment status. It is required for the fall submission (S1) and summer submission (S3); it should be left blank for the extended submission (S4).

Rule 40100-0119: A student enrolled on the PEIMS fall snapshot date who is reported as in the conservatorship of the Department of Family and Protective Services (i.e., the Foster Care Cd field is set to 1), must have the At Risk field selected on the Enrollment tab.

Rule 40100-0140: If this field is set to anything except A, then the Foster Care Cd and Military Connected Cd fields must be reported.

Rule 40100-0146: If this field is B, D, F, or X, and the Homeless Status field is not 0, the At Risk indicator field must be selected on the Enrollment tab.

Migrant

MIGRANT-INDICATOR-CODE (E0984)
Code table: C088

Select if the student or the student's parent, spouse, or guardian is a migratory agricultural worker, including dairy worker or fisher, and in the preceding 36 months, in order to accompany the parent, spouse, or guardian to obtain temporary or seasonal employment in agricultural or fishing work:

Has moved from one school district to another, or

Resides in a school district of more than 15,000 square miles and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity.

Career and Technical Ed

CAREER-AND-TECHNICAL-ED-IND-CD (E0031)
Code table: C142

Select the code indicating whether the student is enrolled in a state-approved career and technical education course.

Edit 1012V: If this field is set to 3, the student's grade level must be 12.

Campus of Accountability

CAMPUS-ID-OF-ACCOUNTABILITY (E1027)

Select the campus number that is reported in the fall submission (S1) and summer submission (S3).

When reported in the fall submission, this field is used to determine assessment data attribution for campus accountability for a student enrolled at a DAEP or JJAEP campus on the fall snapshot.

When reported in the summer submission, this field is used to determine attendance and/or leaver data attribution for campus accountability.

The Campus of Accountability field is used for students who were enrolled only at a Disciplinary Alternative Education Program (DAEP) and/or a Juvenile Justice Alternative Education Program (JJAEP). The Campus of Accountability cannot be a DAEP and/or a JJAEP.

Asylee/Refugee

UNSCHOOLED-ASYLEE/REFUGEE-CODE (E1076)
Code table: C183

Select the code indicating whether the student's initial enrollment in a school in the United States in grade levels 7-12 was as an unschooled asylee or refugee per TEC Section 39.027(a-1).

Economic Disadvantage

ECONOMIC-DISADVANTAGE-CODE (E0785)
Code table: C054

Select the code indicating the student's economic disadvantage status.

Campus of Residence

CAMPUS-ID-OF-RESIDENCE (E0903)

Type the campus ID number for the campus attendance area in which the student currently resides.

Last Date of Enrollment

Type the date of the student's final day of enrollment in the regular school year. Use the MMDDYYYY format.

This field is mandatory for students in grade levels 7-12 and is collected only in submission 3.

If the student was enrolled in the district on the final day of the regular school year, the Last Date of Enrollment is the final day of the school year. If the student was enrolled in the district at some time during the year, but not on the final day of the school year, the Last Date of Enrollment is the last day the student was enrolled in the district.

Each student has only one Last Date of Enrollment regardless of the number of times he was enrolled during the school year. If a student was enrolled in the district, left, and enrolled again, the Last Date of Enrollment is the student’s final date of enrollment.

Local ID

LOCAL-STUDENT-ID (E0923)

(Optional) Type the student's local ID number as assigned by the district. This is a nine-digit number, the first three digits of which are the campus ID followed by the student ID.

Homeless Status

HOMELESS-STATUS-CODE (E1082)
Code table: C189

Select the student's homeless status code.

Rule 40100-0146: If this field is not 0, and the As-of Status field is B, D, F, or X, the At Risk indicator field on the Enrollment tab must be selected.

Rule 40100-0095 I: If this field is set to a value other than 0, the Unaccompanied Youth Status field cannot be blank or 0.

Unaccompanied Youth Status

UNACCOMPANIED-YOUTH-STATUS-CODE (E1084)
Code table: C192

Select the student's unaccompanied youth status code.

Rule 40100-0095: This field cannot be blank or 0 if the Homeless Status field is set to a value other than 0.

Early Reading

EARLY-READING-INDICATOR-CODE (E1522)
Code table: C195

Select the student's early reading indicator code, which allows you to indicate whether a student is eligible for accelerated reading instruction as specified by the administered reading instrument.

Foster Care

FOSTER-CARE-INDICATOR-CODE (E1528)
Code table: C196

Select the code indicating if the student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or was previously in the conservatorship of DFPS.

Military Connected

MILITARY-CONNECTED-STUDENT-CODE (E1529)
Code table: C197

Select the code indicating if the student is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military.

Rule 40100-0122: If the field is set to 4, then the Grade field must be set to PK.

Rule 40100-0123: This field only applies to students in grade levels PK-12; it does not apply to EE students. EE students should have the field set to 0.

Rule 40100-0124: This field must be set to 0 for any student whose As-of Status field set to A (i.e., enrolled prior year, not enrolled in the current school).

T-STEM

T-STEM-INDICATOR-CODE (E1559)
Code table: C088

Select if the student is participating in the Texas Science, Technology, Engineering and Mathematics (T-STEM) Initiative program.

Rule 40100-0148: The field can only be selected for students in grade levels 6-12.

ECHS

ECHS-INDICATOR-CODE (E1560)
Code table: C088

Select if the student is participating in the Early College High School (ECHS) program.

Rule 40100-0149: The field can only be selected for students in grade levels 9-12.

IGC

INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE (E1563)
Code table: C201

Select the code indicating if an Individual Graduation Committee (IGC) has been established for the student. This field can only be set to 01 (i.e., IGC Reviewed) if the student is in grade level 11 or 12; it is not used for students in grade levels below 11.

Graduation Program

Click Save.

Other functions and features:

Delete	Delete all of the student's records. Click Delete to delete all of the student's records. A confirmation message is displayed. Click OK to continue. Otherwise, click Cancel.
Change ID	Change the student's ID. The Change ID button is disabled until a student is retrieved on the page. Retrieve a student, and click Change ID. The Change Student ID section is displayed at the top of the page. In the New Student ID field, type a valid social security number that you would like to change the existing ID to, and then click Submit. The Change Student ID dialog box is displayed prompting you to review the change ID request information and accept the information if it is correct. Click OK to continue. Otherwise, click Cancel.
Prev and Next	Scroll through students. Once a student is retrieved, click Prev or Next to scroll to the previous or next student alphabetically.

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Student Demographic (Fall)

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Student Demographic (Fall)

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