You may find extracted or merged records containing incomplete or inaccurate information. Use the State Reporting fall maintenance pages to update and correct the data saved in the district database (i.e., frozen data). These pages provide many of the rules defined in the TWEDS to help ensure that the data entered will be accepted.
NOTE: Data on these pages is updated every time data is extracted, including data that is manually entered.
NOTE: You cannot maintain data on maintenance pages while running an extract; a warning message is displayed on all fall maintenance pages indicating that the extract is in progress, and the Save button is disabled.
State Reporting > Maintenance > Fall > Finance Budget
Update data for the BudgetExtension complex type as needed.
Cross reference for Finance Budget tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Fscl Yr | FISCAL-YEAR (E0974) | Calculated |
Budget Total | Calculated | |
Finance > Maintenance > Create Chart of Accounts | ||
Fund | FUND-CODE (E0316) (Code table: C145) | Account Code |
Func | FUNCTION-CODE (E0317) (Code table: C146) | Account Code |
Object | OBJECT-CODE (E0318) (Code table: C159) | Account Code |
Org | ORGANIZATION-CODE (E0319) | Account Code |
Pgm | PROGRAM-INTENT-CODE (E0320) (Code table: C147) | Account Code |
Finance > Inquiry > General Ledger Inquiry > General Ledger Inquiry | ||
Amount | BUDGET-AMOUNT (E0321) |
NOTE:
State Reporting > Maintenance > Fall > Staff > Demo and Experience
Update data for the StaffExtension and PayrollExtension complex types as needed.
• First, Middle, and Last Name fields now allow up to 50 characters each.
Cross reference for Staff Demo and Experience tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
District Admin > Maintenance > Non-Employee | ||
Staff Type | STAFF-TYPE-CODE (E1073) (Code table: C181) | • 1 - School District Or Charter School Employee • 3 - Contracted Professional Staff • 4 - In-District Charter Prtnr Campus Teacher |
Personnel > Maintenance > Staff Demo > Demographic Information | ||
Name - First | FIRST-NAME (E0703) | Legal - First |
Name - Middle | MIDDLE-NAME (E0704) | Legal - Middle |
Name - Last | LAST-NAME (E0705) | Legal - Last |
Generation | GENERATION-CODE (E0706) (Code table: C012) | Legal - Generation |
TX Unique Staff ID | TX-UNIQUE-STAFF-ID (E1524) | Texas Unique Staff ID |
Date of Birth | DATE-OF-BIRTH (E0006) | DOB |
Sex | SEX-CODE (E0004) (Code table: C013) | Sex |
Hispanic | HISPANIC-LATINO-CODE (E1064) (Code table: C088) | Hispanic/Latino |
Races - American Indian | AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) | |
Races - Asian | ASIAN-CODE (E1060) (Code table: C088) | |
Races - Black | BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) | |
Races - Pacific Islander | NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088) | |
Races - White | WHITE-CODE (E1063) (Code table: C088) | |
Personnel > Maintenance > Staff Job/Pay Data > Employment Info | ||
Percent of Day | PERCENT-DAY-EMPLOYED (E0760) | Percent Day Employed |
District Years | YEARS-EXPERIENCE-IN-DISTRICT (E0161) | Years Experience - Professional - In District |
Total Years | TOTAL-YEARS-PROF-EXPERIENCE Years (E0130) | Experience - Professional - Total |
Highest Degree | HIGHEST-DEGREE-LEVEL-CODE (E0730) (Code table: C015) | Highest Degree |
Auxiliary Role ID | AUXILIARY-ROLE-ID PEIMS (E1594) (Code table: C213) | Auxiliary Role ID |
Personnel > Maintenance > Staff Job/Pay Data > Job Info | ||
Days Employed | NUMBER-DAYS-EMPLOYED (E0160) | Calendar/Local Info - # of Days Empld |
State Reporting > Maintenance > Fall > Staff > Payroll
Update data for the PayrollExtension complex type as needed.
Cross reference for Staff Payroll tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Fscl Yr | FISCAL-YEAR (E0974) | last digit of current fiscal year for fund (e.g., 0 for 2021-2022) |
Personnel > Maintenance > Staff Job/Pay Data > Distributions | ||
Activity | PAYROLL-ACTIVITY-CODE (E0424) (Code table: C018) | Activity Code |
Fund | FUND-CODE (E0316) (Code table: C145) | Account Code |
Func | FUNCTION-CODE (E0317) (Code table: C146) | Account Code |
Obj | OBJECT-CODE (E0318) (Code table: C159) | Account Code |
Org | ORGANIZATION-CODE (E0319) | Account Code |
Pgm Int | PROGRAM-INTENT-CODE (E0320) (Code table: C147) | Account Code |
Amount | PAYROLL-AMOUNT (E0425) | Amount |
State Reporting > Maintenance > Fall > Staff > Classroom Responsibilities
Update data for the StaffResponsibilitiesExtension complex type as needed for services that occur inside the classroom.
Cross reference for Staff Classroom Responsibilities tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
District | E0212 DISTRICT-ID | |
Personnel > Maintenance > Staff Demo > Responsibility | ||
Campus | CAMPUS-ID (E0266) | Campus |
Role ID | ROLE-ID (E0721) (Code table: C021) | Role ID |
Service ID | SERVICE-ID (E0724) (Code table: C022) | Service ID |
Class ID | CLASS-ID-NUMBER (E1056) | Class ID |
Class Type | CLASS-TYPE-CODE (E1055) (Code table: C179) | Class Type |
Monthly Minutes | MONTHLY-MINUTES (E1057) | Monthly Minutes |
Pop Served | POPULATION-SERVED-CODE (E0747) (Code table: C030) | Pop Served |
Nbr of Students | NUMBER-STUDENTS-IN-CLASS (E0170) | # of Students |
ESC SSA | ESC-SSA-STAFF-INDICATOR-CODE (E1015) (Code table: C169) | ESC/SSA |
Days Wk 1-4 (PE instructors only) | NUMBER-DAYS-TAUGHT-WEEK-1 (E1604) NUMBER-DAYS-TAUGHT-WEEK-2 (E1605) NUMBER-DAYS-TAUGHT-WEEK-3 (E1606) NUMBER-DAYS-TAUGHT-WEEK-4 (E1607) | Days Wk 1-4 |
Min Wk 1-4 (PE instructors only) | NUMBER-MINUTES-TAUGHT-WEEK-1 (E1608) NUMBER-MINUTES-TAUGHT-WEEK-2 (E1609) NUMBER-MINUTES-TAUGHT-WEEK-3 (E1610) NUMBER-MINUTES-TAUGHT-WEEK-4 (E1611) | Min Wk 1-4 |
State Reporting > Maintenance > Fall > Staff > Nonclassroom Responsibilities
Update data for the StaffResponsibilitiesExtension complex type as needed for services performed outside the classroom.
Cross reference for Staff Nonclassroom Responsibilities tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
District | E0212 DISTRICT-ID | |
Human Resources > Maintenance > Staff Demo > Responsibility | ||
Campus | CAMPUS-ID (E0266) | Campus |
Role ID | ROLE-ID (E0721) (Code table: C021) | Role ID |
Service ID | SERVICE-ID (E0724) (Code table: C022) | Service ID |
Pop Served | POPULATION-SERVED-CODE (E0747) (Code table: C030) | Pop Served |
ESC SSA | ESC-SSA-STAFF-INDICATOR-CODE (E1015) (Code table: C169) | ESC/SSA |
Monthly Minutes | MONTHLY-MINUTES (E1057) | Monthly Minutes |
Any student data that is updated in ASCENDER State Reporting should also be updated in the ASCENDER Student applications.
NOTE: Click Delete to completely delete the student from State Reporting.
State Reporting > Maintenance > Fall > Student > Demo
❏ Update data for the StudentExtension complex type as needed.
• First, Middle, and Last Name fields now allow up to 60 characters each
• Student Census Block field
• New Tech field
• Parent Request Retention field
Cross reference for Student Demo tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement | ||
Associate Degree | ASSOCIATE-DEGREE-INDICATOR-CODE (E1596) (Code table: C088) | Associate Degree |
Registration > Maintenance > Student Enrollment > Demo1 | ||
First Name | FIRST-NAME (E0703) | Name - First |
Middle Name | MIDDLE-NAME (E0704) | Name - Middle |
Last Name Name | LAST-NAME (E0705) | Name -Last |
Generation | GENERATION-CODE (E0706) (Code table: C012) | Name - Gen |
TX Unique Stu ID | TX-UNIQUE-STUDENT-ID (E1523) | Texas Unique Student ID |
Date of Birth | DATE-OF-BIRTH (E0006) | DOB |
Sex | SEX-CODE (E0004) (Code table: C013) | Sex |
Grade Level | GRADE-LEVEL-CODE (E0017) (Code table: C050) | Grade |
Hispanic | HISPANIC-LATINO-CODE (E1064) (Code table: C088) | Hispanic/Latino |
Races - American Indian | AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) | American Indian/Alaskan Native |
Races - Asian | ASIAN-CODE (E1060) (Code table: C088) | Asian |
Races - Black | BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) | Black/African American |
Races - Pacific Islander | NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088) | Hawaiian/Pacific Isl |
Races - White | WHITE-CODE (E1063) (Code table: C088) | White |
Attribution Cd | STUDENT-ATTRIBUTION-CODE (E1000) (Code table: C161) | Attribution Cd |
Campus of Residence | CAMPUS-ID-OF-RESIDENCE (E0903) | Camp ID Resid |
ADA Eligibility | ADA-ELIGIBILITY-CODE (E0787) (Code table: C059) | Elig Code |
Economic Disadvantage | ECONOMIC-DISADVANTAGE-CODE (E0785) (Code table: C054) | Eco Disadvan |
Military Connected | MILITARY-CONNECTED-STUDENT-CODE (E1529) (Code table: C197) | Military Connected |
Foster Care | FOSTER-CARE-INDICATOR-CODE (E1528) (Code table: C196) | Foster Care |
Star of Texas Award | STAR-OF-TEXAS-INDICATOR-CODE (E1601) (Code table: C088) | Star of Texas Award |
Registration > Maintenance > Student Enrollment > Demo3 | ||
Campus of Accountability | CAMPUS-ID-OF-ACCOUNTABILITY (E1027) | Campus of Account |
Unaccompanied Youth Status | UNACCOMPANIED-YOUTH-STATUS-CODE (E1084) (Code table: C192) | Unaccomp Youth Status Cd |
Migrant | MIGRANT-INDICATOR-CODE (E0984) (Code table: C088) | Migrant |
Early Reading | EARLY-READING-INDICATOR-CODE (E1522) (Code table: C195) | Early Reading Cd |
Asylee/Refugee | UNSCHOOLED-ASYLEE/REFUGEE-CODE (E1076) (Code table: C183) | Asylee/Refugee Cd |
Homeless Status | HOMELESS-STATUS-CODE (E1082) (Code table: C189) | Homeless Status Cd |
Registration > Maintenance > Student Enrollment > W/R Enroll | ||
Campus of Enrollment | CAMPUS-ID-OF-ENROLLMENT (E0782) | Entry/Exit Date |
Registration > Maintenance > Student Enrollment (Directory) | ||
Local ID | LOCAL-STUDENT-ID (E0923) | Campus ID plus student ID (most current campus of enrollment for the school year) |
Registration > Maintenance > Student Enrollment > Local Programs | ||
Crisis Code | CRISIS-CODE (E1054) (Code table: C178) | Other Spc Pgms |
T-STEM | T-STEM-INDICATOR-CODE (E1559) (Code table: C088) | Other Spc Pgms |
ECHS | ECHS-INDICATOR-CODE (E1560) (Code table: C088) | Other Spc Pgms |
P-TECH | P-TECH-INDICATOR_CODE (E1612) (Code table: C088) | Other Spc Pgms |
New Tech | NEW-TECH-INDICATOR-CODE (E1647) (Code table: C088) | Other Spc Pgms |
Registration > Maintenance > Student Enrollment > PK Enroll | ||
PK Elig Prev Year | PK-ELIGIBLE-PREVIOUS-YEAR-INDICATOR-CODE (E1649) (Code table: C088) | PK Elig Prev Year |
Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information | ||
IEP Continuer | EP-CONTINUER-INDICATOR-CODE (E1564) (Code table: C088) | IEP Continuer |
Calculated | ||
As of Status | AS-OF-STATUS-CODE (E1002) | Generated by the program during the extract |
State Reporting > Utilities > TEA Census Block > Import Census Block | ||
Student Census Block | STUDENT-CENSUS-BLOCK-GROUP (E1648) | Generated by the program during the import |
NOTE: Campus of Enrollment should be blank unless you are reporting students with as-of-status codes C, E, or G.
State Reporting > Maintenance > Fall > Student > Enrollment
❏ Update data for the StudentExtension, StudentProgramExtension, and StudentSchoolAssociation complex types as needed.
• Alt Lang Pgm field
• PK Elig Prev Year field
Cross reference for Student Enrollment tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Registration > Maintenance > Student Enrollment > Demo1 | ||
Grade | GRADE-LEVEL-CODE (E0017) (Code table: C050) | Grade |
ADA Eligibility | ADA-ELIGIBILITY-CODE (E0787) (Code table: C059) | Elig Code |
Registration > Maintenance > Student Enrollment > Demo3 | ||
Immigrant | IMMIGRANT-INDICATOR-CODE (E0797) (Code table: C088) | Immigrant |
SSI Promotion/Retention | SSI-PROMOTION-RETENTION-CODE (E1030) (Code table: C171) | SSI Promotion |
Registration > Maintenance > Student Enrollment > At Risk | ||
At Risk | AT-RISK-INDICATOR-CODE (E0919) (Code table: C088) | At Risk |
Registration > Maintenance > Student Enrollment > W/R Enroll | ||
Campus | CAMPUS-ID-OF-ENROLLMENT (E0782) | Entry/Exit Date |
Registration > Maintenance > Student Enrollment > Special Ed | ||
Special Ed | SPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088) | Entry/Exit Date |
Registration > Maintenance > Student Enrollment > G/T | ||
Gifted/Talented | GIFTED-TALENTED-INDICATOR-CODE (E0034) (Code table: C088) | Gift/Talent |
Registration > Maintenance > Student Enrollment > Bil/ESL | ||
EB/English learner (EL) | EMERGENT-BILINGUAL-INDICATOR-CODE (E0790) (Code table: C061) | EB Cd |
Bilingual | BILINGUAL-PROGRAM-TYPE-CODE (E1042) (Code table: C175) | Bilingual |
ESL | ESL-PROGRAM-TYPE-CODE (E1043) (Code table: C176) | ESL |
Parental Permission | PARENTAL-PERMISSION-CODE (E0896) (Code table: C093) | Par Perm Cd |
Alt Lang Pgm | ALTERNATIVE-LANGUAGE-PROGRAM-CODE (E1642) (Code table: C221) | Alt Lang Cd |
Home Language | HOME-LANGUAGE-CODE (E0895) (Code table: C092) | Home Language |
Student Language | STUDENT-LANGUAGE-CODE (E1590) (Code table: C092) | Student Language |
Registration > Maintenance > Student Enrollment > Title I | ||
Title I | TITLE-I-PART-A-INDICATOR-CODE (E0894) (Code table: C122) | Title I Code |
Registration > Maintenance > Student Enrollment > Generic | ||
Dyslexia | DYSLEXIA-INDICATOR-CODE (E1530) (Code table: C088) | Other Spc Pgms |
Intervention Strategy | INTERVENTION-STRATEGY-INDICATOR-CODE (E1602) (Code table: C088) | Other Spc Pgms |
Section 504 | SECTION-504-INDICATOR-CODE (E1603) (Code table: C088) | Other Spc Pgms |
Registration > Maintenance > Student Enrollment > PK Enroll | ||
PK Program Type | PK-PROGRAM-TYPE-CODE (E1078) (Code table: C185) | PK Program Code |
Primary PK Funding Source | PRIMARY-PK-FUNDING-SOURCE-CODE (E1079) (Code table: C186) | PK Funding Source |
Secondary PK Funding Source | SECONDARY-PK-FUNDING-SOURCE-CODE (E1080) (Code table: C186) | PK Secondary Funding |
Registration > Maintenance > Student Enrollment (Directory) | ||
Local ID | LOCAL-STUDENT-ID (E0923) | Campus ID plus student ID (most current campus of enrollment for the school year) |
State Reporting > Maintenance > Fall > Student > Special Ed
❏ Update data for the StudentSpecialEdProgramAssociationExtension complex type as needed.
NOTE: To add a special education record for a student, be sure Special Ed is selected on the Enrollment tab.
Cross reference for Student Special Ed tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Registration > Maintenance > Student Enrollment > SpecEd | ||
Special Education - Effective Date | EFFECTIVE-DATE (E1632) | Entry Date |
Multiple Disability | MULTIPLY-DISABLED-INDICATOR-CODE (E0882) (Code table: C088) | Multi Dis |
Medically Fragile | MEDICALLY-FRAGILE-IND-CODE (E0999) (Code table: C088) | Medical Fragile |
Instructional Setting | INSTRUCTIONAL-SETTING-CODE (E0173) (Code table: C035) | Instrl Set |
Child Count Funding Type | CHILD-COUNT-FUNDING-TYPE-CODE (E0832) (Code table: C066) | Child Cnt Fund |
PPCD Service Location Code | PPCD-SERVICE-LOCATION-CODE PPCD (E1077) (Code table: C184) | PPCD Location |
Dist of RDSPD Service | DISTRICT-OF-RDSPD-SERVICE RDSD (E1527) | RDSPD Dist Of Svc |
Disabilities - Effective Date | EFFECTIVE-DATE (E1632) | Entry Date |
Primary Disability | PRIMARY-DISABILITY-CODE (E0041) (Code table: C053) | Prim Dis |
Secondary Disability | SECONDARY-DISABILITY-CODE (E0834) (Code table: C053) | Sec Dis |
Tertiary Disability | TERTIARY-DISABILITY-CODE (E0835) (Code table C053) | Tert Dis |
Services - Effective Date | EFFECTIVE-DATE (E1632) | Entry Date |
Early Childhood Intervention (ECI) | EARLY-CHILDHOOD-INTERV-IND-CODE (E0900) (Code table: C088) | ECI |
Preschool Program (PPCD) | PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD (E0899) (Code table: C088) | PPCD |
Regional Day School Pgm for the Deaf | REG-DAY-SCH-PROG-DEAF-CODE (E0833) (Code table: C067) | RDSPD |
Speech Therapy | SPEECH-THERAPY-INDICATOR-CODE (E0857) (Code table C095) | Speech |
Audiological Services | AUDIOLOGICAL-SERV-IND-CODE (E0838) (Code table: C088) | Aud Svcs |
Counseling Services | COUNSELING-SERVICES-IND-CODE (E0840) (Code table: C088) | Couns Svcs |
Medical Diagnostic Services | MEDICAL-DIAGNOSTIC-SERV-IND-CODE (E0841) (Code table: C088) | Medical Diag |
Occupational Therapy | OCCUPATIONAL-THERAPY-IND-CODE (E0843) (Code table: C088) | Occup Thrpy |
Orientation/Mobility Training | ORIENT-MOBILITY-TRNG-IND-CODE (E0844) (Code table: C088) | Orient Trng |
Physical Therapy | PHYSICAL-THERAPY-IND-CODE (E0845) (Code table: C088) | Phys Thrpy |
Psychological Services | PSYCHOLOGICAL-SERVICES-IND-CODE (E0846) (Code table: C088) | Psych Svcs |
Recreation Services | RECREATION-IND-CODE (E0847) (Code table: C088) | Rec Thrpy |
School Health Services | SCHOOL-HEALTH-SERVICES-IND-CODE (E0848) (Code table: C088) | Sch Hlth Svcs |
Social Work Services | SOCIAL-WORK-SERVICES-IND-CODE (E0849) (Code table: C088) | Soc Wrk Svcs |
Transportation | TRANSPORTATION-INDICATOR-CODE (E0851) (Code table: C088) | Transport |
Assistive Technology | ASSISTIVE-TECH-INDICATOR-CODE (E0997) (Code table: C088) | Asst Tech |
Interpretive Services | INTERPRETING-SERVICES-TYPE-CODE (E1040) (Code table: C174) | Interp Svcs |
State Reporting > Maintenance > Fall > Student > Leaver
❏ Update data for the SchoolLeaverExtension and StudentGraduationProgramExtension complex types as needed.
Cross reference for Student Leaver tab:
State Reporting Field | Element | ASCENDER Field(s) |
---|---|---|
Registration > Maintenance > Student Enrollment (Directory) | ||
Local ID | LOCAL-STUDENT-ID (E0923) | Campus ID plus student ID (most current campus of enrollment for the school year) |
Registration > Maintenance > Prior Year Leaver Tracking | ||
Campus | CAMPUS-ID (E0266) | Campus |
Graduation Type | GRADUATION-TYPE-CODE (E0806) (Code table: C062) | Graduation Type |
Graduation Date | DATE-OF-GRADUATION (E0791) | Graduation Date |
Leaver Reason | LEAVER-REASON-CODE (E1001) (Code table: C162) | Withdrawal Code |
IGC | INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE (E1562) (Code table: C201) | IGC |
Military Enlistment | MILITARY-ENLISTMENT-INDICATOR-CODE (E1589) (Code table: C088) | Military Enlistment |
Distinguished Coursework | FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE (E1542) (Code table: C199) | Distinguished Coursework |
STEM | STEM-ENDORSEMENT-INDICATOR-CODE (E1544) (Code table: C199) | STEM |
Public Services | PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE (E1546) (Code table: C199) | Public Services |
Business and Industry | BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE (E1545) (Code table: C199) | Business and Industry |
Multi Disciplinary Studies | MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE (E1548) (Code table: C199) | Multi Disciplinary Studies |
Arts and Humanities | ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE (E1547) (Code table: C199) | Arts and Humanities |
Texas First Early HS Completion | TEXAS-FIRST-EARLY-HS-COMPLETION-PROGRAM (E1736) (Code table: C233) NEW 2023-2024 | Texas First Early HS Completion |
State Reporting > Maintenance > Fall > Student > Industry Cert
❏ Update data for the SchoolLeaverExtension complex type as needed.
Cross reference for Student Industry Cert tab:
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP (if student has a graduation plan) | ||
Certification | POST-SECONDARY-CERTIFICATION-LICENSURE-CODE (E1640) (Code table: C214) | Industry Credentials or Certification |
---|---|---|
Registration > Maintenance > Student Enrollment > Demo3 (if student does not have a graduation plan) | ||
Certification | POST-SECONDARY-CERTIFICATION-LICENSURE-CODE (E1640) (Code table: C214) | Industry Certification 1-15 |
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