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academy:fall_extract_staff [2018/08/10 02:40] – jstanfordacademy:fall_extract_staff [2024/03/26 13:42] (current) – apape
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 \\   \\  
-If you will be manually entering the staff responsibility data on the TSDS maintenance pages, skip the following steps.\\  \\  +If you will be manually entering the staff responsibility data on the ASCENDER State Reporting maintenance pages, skip the following steps.\\  \\  
 **Import Staff Data (for Student-only Districts)**\\  \\   **Import Staff Data (for Student-only Districts)**\\  \\  
-Districts that do not use TxEIS Business applications can import basic staff demographic data to be used for the TSDS Staff Interchange records (i.e., to join the unique staff ID with a teacher/staff record). The import adds “non-employee” data to HR that will be read by the extract, along with data from TxEIS Grade Reporting. **This utility must be run before running the staff extract.**\\  \\  +Districts that do not use ASCENDER Business applications can import basic staff demographic data to be used for the TSDS Staff Interchange records (i.e., to join the unique staff ID with a teacher/staff record). The import adds “non-employee” data to HR that will be read by the extract, along with data from ASCENDER Grade Reporting. **This utility must be run before running the staff extract.**\\  \\  
 [[utilities:importstaff|State Reporting > Utilities > Import Staff File]]\\  \\   [[utilities:importstaff|State Reporting > Utilities > Import Staff File]]\\  \\  
-{{:images:screenshots:utility_staff_import.png|Staff Import Utility page}}\\  \\  +{{:images:screenshots:asc_state_reporting_utilities_import_staff_data.png|Staff Import Utility page}}\\  \\  
  
 ++++File layout| {{page>general:import_staff_file_layout&inline}} ++++ ++++File layout| {{page>general:import_staff_file_layout&inline}} ++++
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 VCV Verify and correct data in the master schedule as described in the **Verify Master Schedule Data** section of this guide.\\  \\   VCV Verify and correct data in the master schedule as described in the **Verify Master Schedule Data** section of this guide.\\  \\  
 VCV Ensure that all inactive employees have a termination date entered **(Termination - Date** and **Reason** fields on **//Human Resources > Maintenance > Staff Job/Pay Data > Employment Info//**). If the **Reason** field is blank, the employee is not extracted.\\  \\   VCV Ensure that all inactive employees have a termination date entered **(Termination - Date** and **Reason** fields on **//Human Resources > Maintenance > Staff Job/Pay Data > Employment Info//**). If the **Reason** field is blank, the employee is not extracted.\\  \\  
-VCV Ensure that all Type 3 (hourly) employees have one of the following:\\  \\   +VCV Student workers who do not meet the eligibility requirements for TRS should be excluded from PEIMS staff reporting. Those who are eligible will be reported as staff AND as student, but will retain their status as a student in the Unique ID Database.\\ \\ **NOTE**: It is best practice at the district level that for a student worker, the district should use the information from their birth certificate and not their SS card (sometimes it is different).  If the district follows this practice with student workers, they should not get a discrepancy.  All other staff use their SS card to determine name.  \\ \\ 
-    * A payroll activity code with a budget number and estimated amount (**Estimated Annual Salary** (**Hourly Employees Only** fields on **//Human Resources > Maintenance > Staff Job/Pay Data > Employment Info//**)\\  \\   +VCV Ensure that all Type 3 (hourly) employees have an estimated annual salary (**Payroll > Maintenance > Staff Job/Pay Data > Job Info**) and distribution (**Payroll > Maintenance > Staff Job/Pay Data > Distribution**).\\ \\  
-    * An annual salary (**//Human Resources > Maintenance > Staff Job/Pay Data > Job Info//**)\\  \\   +The fall Staff Extract page will extract data for the //StaffAssociationExtension// interchange, including staff demographic, payroll accounting, and responsibility data from the master schedule and the Personnel application. You can extract subsets of data, multiple times. You can extract from Personnel only, master schedule only, or both at the same time.\\  \\   
-The fall Staff Extract page extracts data for the StaffAssociationExtension interchange, including staff demographic, payroll accounting, and responsibility data from the master schedule and the Human Resources (HR) application. You can extract subsets of data, multiple times. You can extract from HR only, master schedule only, or both at the same time.\\  \\   +Districts with contracted instructional staff serving as classroom teachers (i.e., PEIMS Type 3) will also enter data on **//ASCENDER District Administration > Maintenance > Non-Employee//**.\\  \\  
-Districts with contracted instructional staff serving as classroom teachers (i.e., PEIMS type 2) will also enter data on **//TxEIS District Administration > Maintenance > Non-Employee//**.\\  \\  +
 <WRAP box>**NOTE:**\\  \\    <WRAP box>**NOTE:**\\  \\   
 When extracting from the master schedule, class ID is set to the course number (four to eight digits) + two-digit section number + one-digit semester number + padding with zeros.\\  \\   When extracting from the master schedule, class ID is set to the course number (four to eight digits) + two-digit section number + one-digit semester number + padding with zeros.\\  \\  
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   * If **Time Begin** and **Time End** are blank and neither the //Campus/Service ID// crosswalk table nor the //Campus/Period// crosswalk table exist, an error message is displayed.\\  \\     * If **Time Begin** and **Time End** are blank and neither the //Campus/Service ID// crosswalk table nor the //Campus/Period// crosswalk table exist, an error message is displayed.\\  \\  
   * See the Verify Master Schedule Data section of this guide for more information.\\  \\     * See the Verify Master Schedule Data section of this guide for more information.\\  \\  
- If a district has responsibility data in both HR and the master schedule, and the options to extract from both sources are selected, the following occurs:+ If a district has responsibility data in both HR and the master schedule, and the options to extract from both sources are selected, the following occurs:\\  \\  
   * Existing staff responsibility records in TSDS are deleted (unless you selected the option to update class counts only). \\  \\     * Existing staff responsibility records in TSDS are deleted (unless you selected the option to update class counts only). \\  \\  
   * Staff responsibility records are extracted from the master schedule.\\  \\     * Staff responsibility records are extracted from the master schedule.\\  \\  
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 </WRAP> </WRAP>
  
 +\\  \\  
 +
 +**Extract staff data:**\\  \\  
 +[[extracts:fall:staff|State Reporting > Extracts > Fall > Staff]]\\  \\  
 +{{:images:screenshots:asc_extract_fall_staff.png|Fall Staff Extract page}}\\  \\  
 +{{page>general:extracts_fall_staff_body}}
academy/fall_extract_staff.1533868821.txt.gz · Last modified: 2018/08/09 21:40 (external edit)

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