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academy:midyear_extracts [2020/10/22 19:26] – emorenoacademy:midyear_extracts [2021/12/10 19:48] (current) – apape
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 <WRAP box>**CAUTION:** Each time you extract data using the **Delete ALL** and **Add** options, you overwrite the data in the frozen files (i.e., the State Reporting maintenance pages), including any data that was manually entered. If you extract multiple times, make sure to select one of the options to Add New records. It is recommended that all extracts are completed before making changes to the frozen file.</WRAP> <WRAP box>**CAUTION:** Each time you extract data using the **Delete ALL** and **Add** options, you overwrite the data in the frozen files (i.e., the State Reporting maintenance pages), including any data that was manually entered. If you extract multiple times, make sure to select one of the options to Add New records. It is recommended that all extracts are completed before making changes to the frozen file.</WRAP>
-\\  \\ +\\  
-{{:images:screenshots:extracts_midyear.png|Midyear extract with selected fields highlighted}} +{{:images:screenshots:midyear_data_extract.png|Mid-Year Data Extract}} 
-\\  \\  +\\ \\
 ^Method|{{page>general:interchangefinanceextension_method_midyear}}| ^Method|{{page>general:interchangefinanceextension_method_midyear}}|
 ^Year 1\\  Year 2|{{page>general:interchangefinanceextension_year}}| ^Year 1\\  Year 2|{{page>general:interchangefinanceextension_year}}|
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 VCV Click **Run**.\\  \\   VCV Click **Run**.\\  \\  
 <div indent> <div indent>
-{{:images:screenshots:extracts_midyear_complete.png|Extract is complete message}}\\  \\   
 </div> </div>
 ^Print|++View the report.| {{page>general:print&inline}} ++| ^Print|++View the report.| {{page>general:print&inline}} ++|
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 The “Finance records were successfully written to TSDS” message is displayed.\\  \\   The “Finance records were successfully written to TSDS” message is displayed.\\  \\  
-{{:images:screenshots:extracts_midyear_saved.png|Finance records successfully written message}} +
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 <WRAP box>**NOTE:** Data can be re-extracted, but you will overwrite any existing data in the frozen files when you click **Save**, unless you select **Add New under Method** when re-extracting data <WRAP box>**NOTE:** Data can be re-extracted, but you will overwrite any existing data in the frozen files when you click **Save**, unless you select **Add New under Method** when re-extracting data
 </WRAP> </WRAP>
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 <div indent> <div indent>
-  * Repeat the extract for class 3xxx data only. +  * If needed, repeat the extract for class 3xxx data only.\\ 
-  * Go to [[maintenance:midyear:finance|State Reporting > Maintenance > Finance Actual]] where you can manually enter ending fund balances (3xxx) into frozen as reflected on schedule C-1 of the audit. The totals should match the audit report.+
  
-<div indent><WRAP Box>**Note**: Fund Balances should be entered with the opposite sign as displayed in Finance. For example, if the balance is -2,9750,000 in Finance, enter as 2,9750,000 in State Reporting. The extract automatically makes the change.+{{:images:screenshots:midyear_repeat_extract1.png|Setting parameters for Class 3 extract}}\\ 
 + 
 +{{:images:screenshots:midyear_repeat_extract1_report.png|Setting parameters for Class 3 extract report}} 
 +  * Or go to [[maintenance:midyear:finance|State Reporting > Maintenance > Finance Actual]] where you can manually enter ending fund balances (3xxx) into frozen as reflected on schedule C-1 of the audit. The totals should match the audit report.\\ 
 + 
 +{{:images:screenshots:midyear_repeat_extract2.png|Manually entering ending fund balances}} 
 +\\ 
 +<div indent><WRAP Box>**NOTE**: Fund Balances should be entered with the opposite sign as displayed in Finance. For example, if the balance is -2,9750,000 in Finance, enter as 2,9750,000 in State Reporting. The extract automatically makes the change.
 </WRAP> </WRAP>
 </div> </div>
 </div> </div>
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-VCV Run the extract a second time to add the remaining data. Use the parameters below: +VCV Run the extract a second time to add the remaining data.
 <div indent> <div indent>
-{{:images:mid_year_2nd_extract.jpg|Mid Year Second Extract}} 
 </div> </div>
 +\\
 VCV Click **Run**.  VCV Click **Run**. 
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-VCV You may run the extract a third time if you want to bring over the fund balance accounts. Use the following parameters: +<WRAP Box>**NOTE**: You may run the extract a third time if you want to bring over the fund balance accounts. 
 +</WRAP> 
 <div indent> <div indent>
-{{:images:mid_year_3rd_extract.jpg|Mid Year Third Extract}} 
 </div> </div>
academy/midyear_extracts.1603394788.txt.gz · Last modified: 2020/10/22 14:26 (external edit)

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