Extended School Year (ESY) (Extended)

State Reporting > Maintenance > Extended > Student > ESY

Update data for the StudentESYProgramAssociationExtension complex type as needed.

The StudentESYProgramAssociationExtension complex represents the students served through the Extended School Year (ESY) Services program.

Cross reference for ESY tab:

State Reporting Field	Element	ASCENDER Field(s)
Registration > Maintenance > Student Enrollment > Demo1
Grade	GRADE-LEVEL-CODE (E0017) (Code table: C050)	Grade
Special Education > Maintenance > Student Sp Ed Data > Current Year > Demographic Data
Instr Set	INSTRUCTIONAL-SETTING-CODE (E0173) (Code table: C035)	Instruction Setting Code
Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information
ESY Total Hrs	TOTAL-ESY-CONTACT-HOURS-IN-INSTR-SETTING (E1013)	Extended School Year Services Hours
Registration > Maintenance > Student Enrollment (Directory)
Local ID	LOCAL-STUDENT-ID (E0923)	Campus ID plus student ID (most current campus of enrollment for the school year)

Modify a record:

Select a student

To retrieve a student's records, select the student in one of the following ways:

Stu ID	Begin typing the student ID. As you begin typing the student ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
Stu Name	Begin typing the student's name in one of the following formats: • Last name, comma, first name • Last name initial, comma, first name initial As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs, and grade levels. From the drop-down list you can select the student.
Texas Unique Stu ID	Begin typing the student's Texas Unique Student ID. As you begin typing the ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list also displays student's last name, first name, middle name, and grade level. From the drop-down list you can select the student.
Directory	Click Directory to select a student from the directory.

❏ Click Retrieve to retrieve the selected student.

❏ Click +Add to add a blank row.

Campus	CAMPUS-ID-OF-ENROLLMENT (E0782) Type or select the three-digit campus ID.
Grade	GRADE-LEVEL-CODE (E0017) Code table: C050 Select the student's current grade level.
Instr Set	INSTRUCTIONAL-SETTING-CODE (E0173 Code table: C035 For Submission 4, this is the setting in which the student was served during the regular school year. NOTE: INSTRUCTIONAL-SETTING-CODE 40 (i.e., mainstream) is ineligible for ESY services state funding; the funding must come from sources other than ESY services. INSTRUCTIONAL-SETTING-CODE for Speech Therapy is 00, regardless of whether the student is also receiving services in another instructional setting. (Extended ESY only) Rule 42408-0003: The following instructional settings in the drop-down field are not eligible for extended school year services: 31, 32, 34, 40, 50, 60, 70, or 71.
ESY Total Hrs	TOTAL-ESY-CONTACT-HOURS-IN-INSTR-SETTING (E1013) This is the total contact hours in the instructional setting provided to the student through the ESY component of special education. The instructional setting reported is the instructional setting in which the student was served during the regular school year. The field can be a maximum of four digits. The ESY services contact hours are reported in 30 minute (i.e., .5) increments. Increments of fewer than 30 minutes are not reported.
Local ID	LOCAL-STUDENT-ID (E0923) (Optional) Type the student's local ID number as assigned by the district. This is a nine-digit number, the first three digits of which are the campus ID followed by the student ID.

❏ Click Save.

Add

Add a student.

Click to add a student who does not already exist in ASCENDER State Reporting tables.

Manual entry of a student is rare and generally only needed when a district is using ASCENDER State Reporting only. Most districts extract the data from ASCENDER. If you add or modify a student record in ASCENDER State Reporting, you should also update in ASCENDER (live).

State Stu ID

This field is required only if you are adding a new student in State Reporting. Otherwise, the ID is extracted from Registration and not editable.

• The first character must start with S or 0-8.

• The first three characters cannot be 000, 666, or 900-999.

• The middle digits (4th and 5th digit) cannot be 00.

• The last four digits cannot be 0000.

• The number cannot be 123456789, 219099999, or 078051120.

The following fields are required:

Fall	Summer	Extended
State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status	State Stu ID First Name Last Name Sex Date of Birth Grade At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status Campus Foundation Coursework Unaccompanied Youth Status (if Homeless Status is not 0) Career and Technical Ed Foster Care Military Connected	State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Foster Care