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obsolete:academy:classroom_roster_winter
(OBSOLETE) ASCENDER State Reporting - Classroom Roster - Winter 2020-2021 Submission
This Training Guide was moved to Obsolete at a request from Elisa Sanchez 3/4/2021. This guide information is being combined into the ASCENDER State Reporting - Classroom Roster - Fall/Winter 2020-2021 Submission.
The Classroom Roster Winter submission collects organization, staff identification and demographics, class assignment, student identification and demographics, and class enrollment data.
Class Roster Winter snapshot date – Last Friday in February (February 26, 2021)
This submission is due March 25, 2021.
NOTE:
Service ID restrictions for Summer PEIMS apply to this submission. (See PEIMS edit 30305-0004.)
NEW for 2020-2021 only:
2020-2021 Guidance for reporting teachers that are not typically on the master schedule but are designated for Teacher Incentive Allotment:
TEA recommends that the LEA should report the teacher through the master schedule. In the event of a Designated Teacher/National Board Certified Teacher who is working in an atypical teaching role and not on the master schedule, the LEA can create a class section without students and process the Class Roster Winter submission with the non-fatal error.
The Teacher Class Assignments are promoted regardless of whether there are students enrolled. The Role ID must be ‘087 Teacher’ and the Service ID cannot start with ‘SA’, ’SE’, ’SR’, ’SS’, or ‘8’.
To account for TEA’s changes, the TCC will be updating the Class Roster Winter extract logic to extract the course and staff data for sections without students enrolled, on the as-of date entered.
If the LEA is unable to report the teacher through the master schedule during the 2020-2021 Class Roster Winter submission, please contact the TEA program area at tia@tea.texas.gov.
The Prior Teaching field has been added to Human Resources > Maintenance > Staff Job/Pay Data > Years Experience. This data will extract to the Staff Association Interchange.
Prerequisites
- Verify that all roles and users are correct in ASCENDER Security Administration.
I. Verify Data in ASCENDER
Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed.
Reports
Grade Reporting
Registration
Personnel
II. (Student-only Districts) Import Staff Data
Student-only districts must either enter staff information in ASCENDER District Administration or use the Staff Import utility.
III. Create Interchanges
| Core Collection |
Select the submission. For the Class Roster - Winter submission, select Class Roster - Winter. |
|---|---|
| Ending School Year |
(Display only) The submission year as entered in the Submission Year field on State Reporting > Options is displayed. For the 2023-2024 Class Roster - Winter submission, the field should display 2024. |
| Campus |
Type a three-digit campus ID, or leave blank to create interchanges for all campuses. |
| As-Of Date |
(Required) Enter the as-of date for running this utility. The As-Of Date must be the last Friday in February (February 23, 2024). Data is pulled for only one semester. All courses, teachers, and student enrollments must align exactly with that date to be reported, and at least one student enrolled in that course on this date in order for a course/teacher to be reported. |
The interchanges are listed according to the Core Collection field.
❏ Select All TSDS Collection Interchanges (e.g., All TSDS Class Roster Interchanges) to create all interchanges for the Class Roster - Winter submission.
Or, select the individual interchange you want to create.
NOTE: Only the Staff Association Interchange can be created for Business-only districts. A valid District ID must be entered on State Reporting > Maintenance > Organization > County District.
All employees who have a valid Unique Staff ID and were employed at the district on the As-of Date are included.
| Selected Students |
The field is enabled if you selected all interchanges or a student-related interchange. Type or click the ellipsis to select the students for whom you want to create an interchange. Separate multiple students (Texas unique student IDs) with a comma (e.g., 6895409515,1628657282,2986961713). Leave blank to select all students. |
|---|---|
| Selected Staff |
The field is enabled if you selected all interchanges or a staff-related interchange. Type or click the ellipsis to select the employees for whom you want to create an interchange. Separate multiple employees (Texas unique staff IDs) with a comma (e.g., 4732877094,2568052155). Leave blank to select all staff. |
❏ Click Run.
When the process is complete, you are prompted to save a .zip file containing the individual files for the completed interchanges.
The default name of the zipped folder is District_YYYY-MM-DD.HH-MM-SS.TSDS.zip, where:
- District is the six-digit county-district number
- YYYY-MM-DD is the date when the folder was created
- HH-MM-SS is the hour, minute, and second when the folder was created
Example: 015102-2018-11-11.15-30-22.TSDS.zip
The default name for the individual files is District_Campus_Collection_TimeStamp_Interchange.xml, where:
- District is the six-digit county-district number
- Campus is the three-digit campus ID
- Collection is the nine-character collection (ending school year & submission)
- TimeStamp is the 12-digit date-time-stamp when the interchange was created (YYYYMMDDHHMM)
- Interchange is the name of the interchange created.
Example: 015166_000_2020TSDS_202003031420_InterchangeEducationOrganizationExtension.xml
If errors are encountered:
- Correct the data in ASCENDER.
- Create the interchanges again.
obsolete/academy/classroom_roster_winter.txt · Last modified: 2021/03/05 16:13 by apape