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academy:assetmanagementsummary_quickchecklist
Asset Management Summary Quick Checklist
Asset Record Maintenance (done throughout the year)
Finance
| ❏ | Verify the necessary object/subobject codes exist in the Asset Management Cross-Reference table. |
| ❏ | Run the Extract to Asset Management utility to extract data from Finance to Asset Management.
Print the PDF report. |
Asset Management
CAUTION: Prior to initiating end-of-year procedures, use the Asset Management > Utilities > Export by File ID page to perform an export of all current year data. Do not proceed until a valid export of all current year data exists.
| ❏ | (Optional) Verify that Automatic Item Numbering is selected. |
| ❏ | Import asset items using the file that you previously created in Finance on the Extract to Asset Management pages. Or, manually add asset items as needed. |
| ❏ | (Optional) Generate and distribute the Campus Room Inventory Report.
Use the report to track and update asset changes in the system. |
Depreciation Calculations and EOY Reports
Asset Management
| ❏ | Generate the BAM1050 - Status Report to review any asset items that were sold, deleted, or entered in error. |
| ❏ | Verify that the required information is entered for the sale of any Capital Assets. |
| ❏ | Generate the following reports:
BAM1100 - Auditor Analysis Report |
| ❏ | Verify the data and balances on the reports. The totals should match. |
| ❏ | If report totals match, perform the Depreciation Calculations. |
| ❏ | If requested by auditor, generate the Depreciation Detail Schedule report. |
Prepare for New Year Processing
Asset Management
| ❏ | Verify the current and next fiscal years exist in the fiscal year table. |
| ❏ | Copy the current file ID (C) to a new file ID for historical purposes. |
Verify that you are in file ID C before completing the following steps.
| ❏ | Roll over depreciation distribution funds. |
| ❏ | Perform a Mass Delete of all asset items that have been deleted, sold, or entered in error. |
| ❏ | After the auditor has completed their review, run the Initialize Audit Tables utility. |
| ❏ | Create an export of file ID C for a clean backup of the beginning new year database. Save the file and record the file name for future reference if needed (e.g., Export File ID (C) Beginning Year XX-XX. |
After completing the above steps, you are now ready to begin the new fiscal year for Asset Management.
academy/assetmanagementsummary_quickchecklist.txt · Last modified: 2022/05/20 16:14 by emoreno