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academy:business_overview_guide_run_payroll

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academy:business_overview_guide_run_payroll [2020/03/06 21:47] – emorenoacademy:business_overview_guide_run_payroll [2020/11/12 16:57] (current) – emoreno
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-**<color #ed1c24>====== CRT - DRAFT ======</color>**+======Process Payroll======
  
-======Run Payroll Guide====== +<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:business_overview_guide_run_payroll?do=export_pdf&toclevels=1-3&book_title=Process Payroll| Click here to generate a PDF of this guide]].
- +
-<WRAP box #no-print>{{:images:printer2.jpg|printer icon}}[[academy:business_overview_guide_run_payroll?do=export_pdf&toclevels=2-1&book_title=Run Payroll| Click here to generate a PDF of this guide]].+
 </WRAP> </WRAP>
 +
  
 <div #message></div> <div #message></div>
  
-<WRAP round intro>This provides an overview of how to run payroll in Human Resources. This guide assumes you are familiar with the basic features of the TxEIS Business system and have reviewed the [[https://tcc-help.net/txeistest/business/doku.php/business_overview_guide|TxEIS Business Overview guide]].+<WRAP round intro>This guide provides an overview of how to run payroll in ASCENDER.  
 + 
 +This guide assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[:business_overview_guide|ASCENDER Business Overview guide]].
  
 </WRAP> </WRAP>
  
  
-====== Before You Begin ======+===== Before You Begin ===== 
 + 
 +Review the following information: 
 + 
 +  * ++Payroll & General Business Terms|{{page>general:payrollprocessing:terminology&inline}}++ 
 +  * ++Payroll Reminders|{{page>general:payroll_reminders&inline}}++ 
 +  * [[general:commonpayrollobject:subobjectcodes|Common Payroll Object/Subobject Codes]] 
 +  * [[general:debit_credit_guide|Debit/Credit Guide]] 
 +  * Reference section 1.4.2.1 Account Code Structure Minimum Requirements in the [[https://tea.texas.gov/finance-and-grants/financial-accountability/financial-accountability-system-resource-guide|Financial Accountability System Resource Guide]] for more information about the account code structure.   
 + 
 + 
 +---- 
 + 
 +=====Helpful Templates & Worksheets ===== 
 + 
 + 
 +  * {{:academy:adjusting_days_worked_for_accrued_employee_starting_late_in_the_school_year.doc |Adjusting Days Worked for Accrued Employee Starting Late in the School Year Worksheet}} 
 +  * {{:academy:payoff_calculation_template.xlsx|Payoff Calculation Template}} 
 +  * {{:academy:employee_payoff_calculation.xlsx |Employee Payoff Calculation Worksheet}} 
 +  * {{:academy:contract_early_payoff_procedure.docx|Contract Early Payoff Procedure}} 
 +  * {{:academy:transfer_transaction_worksheet.xlsx |Transfer Transaction Worksheet}} 
 +  * {{:academy:wage_garnishment_calculation_worksheet.xlsx |Wage Garnishment Calculation Worksheet}} 
 +  * {{:academy:booking_texnet_irs_worksheet.xlsx |Booking TEXNET and IRS Worksheet}} - This worksheet may be helpful if posting payments using a PA. 
 +  * {{:academy:terminated_employee_checklist.docx |Terminated Employee Checklist}} 
 +  * {{:academy:payroll_balance_sheet_updated.xlsx |Payroll Balance Worksheet}} 
 +  * [[general:runpayroll_quickchecklist|Process Payroll Quick Checklist]] 
 + 
 + 
 + 
 + 
 + 
 +---- 
 + 
 +=====Process Payroll=====
  
-  * <color #ed1c24>(ESC-14)</color> Verify beginning check number +  - ++Verify payroll frequency|{{page>general:runpayroll:verifypayrollfreq&inline}}++ 
-  * <color #ed1c24>(ESC-14)</color> Upload checks signatures if applicable +  - ++Verify pay dates|{{page>general:runpayroll:verifypaydates&inline}}++ 
-  * When ready to print check, have check stock ready to insert in printer  +  - ++Add or update employee information|{{page>general:runpayroll:performemployeeupdates&inline}}++ 
-  * Create Payroll Backup folders to save reports, backups, and files related to this pay date. +  - ++(If applicable) Create and send prenote file|{{page>general:runpayroll:performemployeeupdates_prenote&inline}}++ 
-  * Create an HR Back up and put in folder  +  - ++Report new hires to Office of the Attorney General of Texas|{{page>general:payrollprocess:reportnewhires&inline}}++ 
-  * Import from Timekeeping/Leave software for Leave, Substitutes and/or Hours/Pay Transmittal, if able. +  - ++Import or manually enter employee and substitute leave|{{page>general:runpayroll:createleavetransmittals&inline}}++ 
-  * ++Verify Retiree Surcharges (only pay during months’ retiree physically works).|{{page>general:runpayroll:retireesurcharge&inline}}++ +  - ++Import or manually enter hours/pay transmittals|{{page>general:runpayroll:createpaytransmittals&inline}}++ 
-  * Reconcile all deductions to bills and add/modify deductions as needed+  - ++Verify all transactions|{{page>general:runpayroll:verifytransactions&inline}}++ 
 +  - ++Verify retiree surcharges (only pay during months retiree physically works)|{{page>general:runpayroll:retireesurcharge&inline}}++  
 +  - ++Run Contract Variance report.|{{page>general:runpayroll:runcontractvariancereport&inline}}++  
 +  - ++If your LEA accrues, run Payroll Accrual Variance report|{{page>general:runpayroll:runpayrollaccrualvariancereport&inline}}++  
 +  - ++Run preliminary payroll calculations to verify data|{{page>general:runpayroll:runpayroll:prelim&inline}}++ 
 +  - ++Reconcile all deductions to bills and add/modify deductions as needed|{{page>general:runpayroll:reconciledeductions&inline}}++ 
 +  - ++Run final payroll calculations|{{page>general:runpayroll:runpayroll&inline}}++ 
 +  - ++Create and submit EFT file.|{{page>general:runpayroll:step15&inline}}++ 
 +  - ++Distribute printed payroll checks/send Wage & Earnings Statements|{{page>general:runpayroll:distributepayrollchecks&inline}}++  
 +  - ++(If applicable) Create positive pay file.|{{page>general:positive_pay&inline}}++  
 +  - ++Create general journal|{{page>general:runpayroll:creategeneraljournal&inline}}++ 
 +  - ++Interface general journal to Finance|{{page>general:runpayroll:interfacegeneraljournaltofinance&inline}}++ 
 +  - ++(If applicable) Transfer funds to payroll clearing bank account |{{page>general:runpayroll:transferfunds&inline}}++ 
 +  - ++Process deduction checks|{{page>general:runpayroll:createdeductionchecks&inline}}++ 
 +  - ++Perform wire transfers and post payments in ASCENDER|{{page>general:runpayroll:performwiretransfers&inline}}++ 
 +  - ++Submit tax payments and post payments in ASCENDER|{{page>general:payrollprocess19&inline}}++  
 +  - ++(If applicable) Upload third-party administrator files|{{page>general:runpayroll:uploadthirdpartyadministratorfiles&inline}}++ 
  
  
 +----
  
-====== Supplemental Documents ====== 
  
  
-++++Payroll Balance Worksheet|{{:general:payroll_balance.jpg|Payroll Balance Worksheet}}+++++=====Post-payroll Tasks=====
  
-======Run Payroll Process ======+  - ++(If applicable) Process supplemental payroll.|{{page>general:runpayroll:processsupplementalpayroll&inline}}++ 
 +  - ++(If applicable) Process check voids and/or issues|{{page>general:runpayroll:processcheckvoidsissues&inline}}++ 
 +  - ++Run quarterly reports|{{page>general:payrollprocess:quarterlyreports&inline}}++ 
 +  - ++Reconcile payroll clearing liability funds|{{page>general:runpayroll:reconcilepayrollclearningfunds&inline}}++  
 +  - ++Process monthly TRS reports|{{page>general:runpayroll:processmonthlytrsreports&inline}}++
  
-  - ++Verify the payroll frequency.|{{page>general:runpayroll:verifypayrollfreq&inline}}++ 
-  - ++Verify pay dates.|{{page>general:runpayroll:verifypaydates&inline}}++ 
-  - ++Perform employee updates.|{{page>general:runpayroll:performemployeeupdates&inline}}++ 
-  - ++Create pay transmittals.|{{page>general:runpayroll:createpaytransmittals&inline}}++ 
-  - ++Create leave transmittals.|{{page>general:runpayroll:createleavetransmittals&inline}}++ 
-  - ++Run the Contract Variance Report.|{{page>general:runpayroll:runcontractvariancereport&inline}}++ 
-  - ++Run the Payroll Accrual Variance Report.|{{page>general:runpayroll:runpayrollaccrualvariancereport&inline}}++ 
-  - ++Run payroll.|{{page>general:runpayroll:runpayroll&inline}}++ 
-  - ++Create EFT File.|{{page>general:runpayroll:createeftfile&inline}}++ 
-  - Create the Positive Pay File. (positive_MMDDYYY.txt) 
-  - ++Print Reports.|{{page>general:runpayroll:printreports&inline}}++  
-  - ++Create General Journal|{{page>general:runpayroll:creategeneraljournal&inline}}++ 
-  - ++Interface General Journal to Finance|{{page>general:runpayroll:interfacegeneraljournaltofinance&inline}}++ 
-  - Process Supplemental P/R (if needed) 
-  - Process Check Voids and/or Issues (if needed) 
-  - Submit Payroll taxes 
-  - ++Transfer Funds|{{page>general:runpayroll:transferfunds&inline}}++ 
-  - ++Create Deduction Checks|{{page>general:runpayroll:createdeductionchecks&inline}}++ 
-  - ++Perform Wire Transfers.|{{page>general:runpayroll:performwiretransfers&inline}}++ 
-  - ++Run the 941 Worksheet Report.||{{page>general:runpayroll:runthe941worksheet&inline}}++ 
-  - ++Run TWC Wage List||{{page>general:runpayroll:runtwcwage&inline}}++ 
-  - ++Run YTD Workers Comp Report|{{page>general:runpayroll:runworkerscomp&inline}}++ 
-  - ++Reconcile Payroll Clearing Liability Funds|{{page>general:runpayroll:reconcilepayrollclearningfunds&inline}}++  
-  - ++Submit Staff Salary Data||{{page>general:runpayroll:submitstaffsalarydata&inline}}++ 
  
-ESC-11 
-  - Process TRS Data and Submit TEAM 
-  - Submit FSP counts to TEA (staff counts & health ins) 
-  - Generate New Hire File (New_Hire_MMDDYYYY) 
-  - Generate Quarterly Reports (when appropriate) 
  
academy/business_overview_guide_run_payroll.1583531274.txt.gz · Last modified: 2020/03/06 16:47 (external edit)

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