User Tools

Site Tools


Sidebar

Table of Contents

academy:business_overview_guide_run_payroll

Process Payroll

This guide provides an overview of how to run payroll in ASCENDER.

This guide assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.

Before You Begin

Review the following information:

  • Payroll & General Business Terms
  • Payroll Reminders
  • Reference section 1.4.2.1 Account Code Structure Minimum Requirements in the Financial Accountability System Resource Guide for more information about the account code structure.

Helpful Templates & Worksheets

Process Payroll

  1. Verify payroll frequency
  2. Verify pay dates
  3. Add or update employee information
  4. (If applicable) Create and send prenote file
  5. Report new hires to Office of the Attorney General of Texas
  6. Import or manually enter employee and substitute leave
  7. Import or manually enter hours/pay transmittals
  8. Verify retiree surcharges (only pay during months retiree physically works)
  9. Run Contract Variance report.
  10. If your LEA accrues, run Payroll Accrual Variance report
  11. Run preliminary payroll calculations to verify data
  12. Reconcile all deductions to bills and add/modify deductions as needed
  13. Run final payroll calculations
  14. Create and submit EFT file.
  15. Distribute printed payroll checks/send Wage & Earnings Statements
  16. (If applicable) Create positive pay file.
  17. Create general journal
  18. Interface general journal to Finance
  19. (If applicable) Transfer funds to payroll clearing bank account
  20. Process deduction checks
  21. Perform wire transfers and post payments in ASCENDER
  22. Submit tax payments and post payments in ASCENDER
  23. (If applicable) Upload third-party administrator files

Post-payroll Tasks

  1. (If applicable) Process supplemental payroll.
  2. (If applicable) Process check voids and/or issues
  3. Run quarterly reports
  4. Reconcile payroll clearing liability funds
  5. Process monthly TRS reports
academy/business_overview_guide_run_payroll.txt · Last modified: 2020/11/12 16:57 by emoreno