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payroll:maintenance:hourspaytransmittals:addlded
Additional Deduction - HRS3300
Payroll > Maintenance > Hours/Pay Transmittals > Addl Ded
This tab is used to maintain records of additional deduction transmittals from employee paychecks. It allows you to set up one-time deductions without altering deduction information on the employee master record. Any transactions entered on this tab are in addition to the deductions listed on the employee’s master deduction record/tab. The transmittal records cannot be changed after a payroll is run.
Note: Entries on this page are not processed when selecting Supplemental Payroll on the Run Payroll process page. They are only processed with regularly scheduled payroll processing.
Create an additional deduction transmittal:
❏ Under Retrieval Options, enter any of the following criteria:
| Field | Description |
|---|---|
| Pay Date | Click  to select an unprocessed pay date. This field must be populated to retrieve any eligible employees. |
| Campus | Click to select a campus code. |
| Ded Code | Click to select a deduction code. Note: Deduction codes with the A3 deduction type are excluded from this list. |
❏ Click Retrieve. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.
The Emp Nbr and First/Middle/Last Name fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
| Deduction Code | Click to select a deduction code. If the selected deduction already exists in the employee's master deduction record, both deductions are withheld. The field does not update the employee's master deduction record. Note: Deduction codes with the A3 deduction type are excluded from this list. |
|---|---|
| Deduction Type | Click to select a deduction type. By default, the field is set to D - Standard Deduction. Selecting C - Changes the Employer Contribution allows for additional employer contribution amounts. This field does not update the employee's master deduction record, it uses the amount in the Ded Amt field. |
| Ded Amt | Type the dollar amount to be deducted from the employee's paycheck. |
| Cafe 125 |
Select if the deduction indicated is part of a cafeteria plan.
Note: |
| Campus | Displays the employee's assigned pay campus. The information is from the Staff Job/Pay Data page. |
| User ID | Displays the name of the individual who made the last change to the employee records. |
❏ Click +Add to retrieve another employee. A new row is added with the cursor in the Emp Nbr field.
| Emp Nbr |
Type the employee number. Or, click Directory to perform a search in the Employees directory. |
|---|
❏ Click Duplicate Selected to duplicate additional deduction transactions for all employees highlighted for future pay dates. The link displays after you click +Add or after existing transactions are retrieved. The Pay Dates pop-up window opens with a list of available pay dates from the pay date table.
- Click OK to duplicate the additional deduction transactions for those pay dates.
- Otherwise, click Cancel.
❏ Click Save.
❏ Click Duplicate All to duplicate additional deduction transactions for all employees listed for future pay dates. This link displays after clicking on +Add in the grid or after retrieving existing transactions. The Pay Dates pop-up window opens with a list of available pay dates from the pay date table.
- Click OK to duplicate the additional deduction transactions for those pay dates.
- Otherwise, click Cancel.
❏ Click Save.
❏ Click Unselect All to unselect all highlighted employees. The link displays after you click +Add or after existing transactions are retrieved.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
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Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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| Print the report. Review the report. |
payroll/maintenance/hourspaytransmittals/addlded.txt · Last modified: 2021/12/16 21:54 by emoreno