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academy:business_texasuniqueidassignment

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academy:business_texasuniqueidassignment [2023/12/06 18:10] – emorenoacademy:business_texasuniqueidassignment [2023/12/14 16:10] (current) – emoreno
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 <WRAP box #no-print>{{:images:printer2.jpg|}}[[academy:business_texasuniqueidassignment?do=export_pdf&toclevels=2-3&book_title=Assign a TSDS Unique ID |Click here to generate a PDF of this guide]]. <WRAP box #no-print>{{:images:printer2.jpg|}}[[academy:business_texasuniqueidassignment?do=export_pdf&toclevels=2-3&book_title=Assign a TSDS Unique ID |Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
 +
 +**Created**: 11/30/2023
 +\\
 +**Reviewed**: 12/14/2023
 +\\
 +**Revised**: 12/14/2023
  
  
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 [[personnel:maintenance:staffdemo:demographicinformation|Personnel > Maintenance > Staff Demo > Demographic Information]] [[personnel:maintenance:staffdemo:demographicinformation|Personnel > Maintenance > Staff Demo > Demographic Information]]
  
-Retrieve an existing employee record or use the [[academy:business_payroll_personnel_newemployeesetup|New Employee Setup]] guide to create a new employee record. A new employee record must be saved prior to assigning a Unique ID. This allows the employee's demographic information to be validated in the TSDS Unique ID application. +Retrieve an existing employee record or use the [[academy:business_payroll_personnel_newemployeesetup|New Employee Setup]] guide to create a new employee record. A new employee record must be saved prior to using the TSDS Unique ID functionality. This allows the employee's demographic information to be validated in the TSDS Unique ID application. 
  
 {{:general:tsdsuniqueid_staffdemo.jpg|Staff Demo Unique ID}} {{:general:tsdsuniqueid_staffdemo.jpg|Staff Demo Unique ID}}
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 </div> </div>
  
-  * Click **Search** to search through the TSDS Unique ID database. If the employee has never been assigned a TX Unique ID, a message is displayed indicating that the Unique ID cannot be found with the provided credentials.  +  * Click **Search** to submit the employee's information through the TSDS Unique ID Web Service to verify whether or not the employee has already been assigned a Unique ID. The following Demographic fields are required for a successful search:  
-  * Click **Assign New ID**. If the employee record contains the required information, then the employee's information is displayed and a Unique ID is generated. If the employee has multiple records, a list of records is displayed.  +    * **First Name** 
-  * The following Demographic fields are required:  +    * **Last Name** 
-    * First Name +    * **Staff ID/SSN** (Nine-digit SSN) 
-    * Last Name +    * **DOB** (Date of Birth) 
-    * Social Security Number +    * **Sex** (Gender) 
-    * Date of Birth +    * **Race** (At least one)  
-    * Gender +   
-    * At least one Race+  * If the search returns a match or near match record in the Unique ID web service, the **Match Probability** column is displayed with a percentage indicating how closely the submitted record matches the existing record in the web service. This helps to determine if the record is for the same employee. 
  
 +<WRAP box>**Note**: Per TSDS, records should not be considered matches if they are not higher than the Upper Near Match Threshold configured in the system.
 +</WRAP>
 +
 +<div indent>
 +{{:general:tsdsuniqueid_matchprobability.jpg|TX Unique ID Probability}}
 +</div>
 +
 +  * If the search returns no matches, the following message is displayed: "TX Unique Staff ID cannot be found with provided credentials." This indicates that the employee has not been previously assigned a TX Unique ID.
 +
 +<div indent>
 +{{:general:tsdsuniqueid_cannotbefound.jpg|TX Unique ID Message}}
 +</div>
  
 +  * Click **Assign New ID**. If the employee record contains the required information, the employee's information is displayed and a new Unique ID is either generated or if already existing, is displayed in the **Tx Unique Staff ID** field. 
  
 <div indent> <div indent>
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 <div indent> <div indent>
   * **Staff ID**    * **Staff ID** 
-  * **Tx Unique Staff ID** - Displays the Unique ID. +  * **Tx Unique Staff ID** 
   * **Last Name**    * **Last Name** 
   * **First Name**   * **First Name**
   * **SSN**   * **SSN**
   * **DOB**   * **DOB**
-  * **Status** - Displays the status of the employee's Unique ID record from the Unique ID Web Service. This status varies based on the individual employee's record.  +  * **Status** - Displays the status of the employee's Unique ID record from the Unique ID Web Service. This status varies based on the individual employee's record. Review the list of possible [[general:tsdsuniqueidstatus|TSDS Unique ID Status Messages]]. 
 + .  
 +</div> 
 + 
 + 
 +<div indent> 
 +If the employee has multiple matching records, a list of records is displayed. Review the records and verify the employee's details to determine the best match.  
 + 
 +{{:general:tsdsuniqueid_multiplematchrecords.jpg|Multiple Unique ID Records}}
 </div> </div>
  
-  * Review the row(s) of employee data, select the radio button for the correct employee row and click **Assign New ID**. The Unique ID is populated in the **Texas Unique Staff ID** field on the Demographic Information tab. +  * After reviewing and verifying the data, select the radio button for the correct row. The Unique ID is populated in the **Texas Unique Staff ID** field on the Demographic Information tab. Click **Assign New ID**. 
  
 <div indent> <div indent>
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   * Click **Cancel** to cancel the process. The pop-up window is closed and the Unique ID is not populated on the Demographic Information tab.    * Click **Cancel** to cancel the process. The pop-up window is closed and the Unique ID is not populated on the Demographic Information tab. 
  
-<WRAP Box>**Note**: If you click **Cancel**, the Unique ID that was generated for the employee will remain assigned to that employee in the Unique ID Web Services. This allows you to revisit the employee's record at a later time and assign the Unique ID in ASCENDER. +<WRAP Box>**Note**: If you click **Cancel**, the Unique ID that was generated for the employee will remain assigned in the Unique ID Web Service. This allows you to revisit the employee's record at a later time and assign the Unique ID in ASCENDER. 
 </WRAP> </WRAP>
  
academy/business_texasuniqueidassignment.1701886224.txt.gz · Last modified: 2023/12/06 18:10 by emoreno

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