❏ Verify that all cash receipts are entered for the month.

• Pull the TEA payment report and post receipts dated during the current month.
• Verify that NSLP breakfast and lunch funds were received (districts only have 60 days to claim after the month ends or will lose that month's child nutrition program reimbursement).
• Verify Foundation School Program funds are recorded.
• Verify Available School Fund payments are recorded.
• Verify other grant receipts are payment report are recorded.

❏ Verify that all check payments are entered.

• 1099 reporting - Obtain W-9 forms for any new vendors.

❏ Verify that all fund transfers are recorded.

❏ Record interest earned on bank accounts and investments.

❏ Record received commodities.

❏ Review general ledger accounts for any expenditures with 00 for function; 000 for organization, or 00 for program intent code.

❏ Review and validate remaining balances in the payroll clearing fund (163).

❏ Report federal and state grant expenditures to the LEA to file for reimbursement.

❏ Review board reports (no detail) for percent expended compared to % expected for this month of the year; if any vary more than 5% above or below, review the detail line item budgets to determine the cause and whether an item was incorrectly coded.

• Prepare budget amendments as needed.

❏ Keep the superintendent and the board informed of finance issues.

❏ Verify time and effort and make any necessary payroll adjustments for those employees who are required to track time and effort monthly.

❏ Monitor cash balances (daily) to ensure all LEA funds are secured.

❏ Drawdown federal funds monthly as needed to avoid possible high-risk auditee status.