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Human Resources > Maintenance > PMIS Change in Position > Change in Compensation

This page is used to change the position(s) and compensation amount(s) that are currently assigned to an employee. Existing positions and supplements can be added or removed from existing employees. This page can also be used to fill a position with a new employee or to add an additional position to an existing employee.

When a Change in Compensation (CIC) transaction is approved, the previous job record is updated with the payoff amounts and information, and a new job record is inserted with the associated distributions. If the CIC is for a new hire, only the new information is inserted.

Complete the following fields:

Field	Description
Pay Frequency	Click to select a pay frequency.
Employee	Begin typing the employee name or number that was generated on the Staff Demo page. As you type the data, a drop-down list of corresponding data is displayed. Select the desired employee and click Retrieve. Or, click to perform a search in the Employees directory. Type the desired data in the search fields. Click Search. A list of data that matches the search criteria is displayed. Select an employee name from the list. Otherwise, click Cancel.
Effective Dt	Type the new employee's start date in the MMDDYYYY format.
Action Reason	Select an action reason. The action reasons are maintained on the District Administration > Tables > PMIS > Action Reason page.

Click Retrieve. The retrieved page is blank since the employee is a new hire and is not currently assigned to a position.

Click Notes to enter any CIC details. The notes can be used as a form of communication between the Human Resources and Payroll departments. The notes are displayed on the Human Resources > Maintenance > Approve CIP Transaction page under CIP Notes.

Click Next. The New Positions page is displayed allowing you to assign an employee to a vacant position. Be sure to have the new employee’s pay grade, pay step, end date, and payoff date available before updating this tab.

Click +Add.

Click next to the position number. A list of the LEA's vacant positions is displayed. Select the position to be assigned to the employee.

Complete the following fields:

Primary Job	Select if this is the primary job for the employee. An employee may have only one primary job.
Pay Grade	Click to select the pay grade at which the employee is paid. The field is used to identify the correct salary amount on the salary table.
Pay Step	Click select the pay step at which the employee is paid. The field is used to identify the correct salary amount on the salary table.
Schedule	Click select the local subschedule of the employee’s pay grade and step. The field is used to identify the correct salary amount on the salary table.
State Step	Type the state step that the employee has earned based on years of service plus career ladder step(s), if applicable.
End Date	Type the ending date for the calendar selected in the MMDDYYYY format.
Payoff Date	Type the date on which the employee's contract is paid off in the MMDDYYYY format. When this date and the pay date match, contract payoff occurs.
Remaining Payments	Type the number of payments remaining to be made to the employee during the current contract period.

Click Calculate to calculate the employee's salary. The reflected salary is calculated as if the employee worked the full year. The pro-rated salary is reflected on the salary letter in the following steps.
TIP: It is only necessary to populate the Hourly/Daily Rate if the employee is tied to a midpoint table. The field is automatically calculated and populated for employees with a Local Annual or Hourly/Daily salary schedule.

Click Next. The Current Supplements page is displayed with a list of the employee's current supplements; however, the page is blank since the employee is a new hire.

Click Next. The New Supplements page is displayed. You can add supplements on this page.

Click +Add.

Click the next to the position number. A list of the LEA's vacant supplement positions is displayed. Select the supplement to be added to the employee's record.

Click Execute. The Change in Position - Change in Compensation Report is displayed. Verify the report for accuracy. You can use the report as a salary letter and review it with the employee.

The TRS eligibility status comes from the Budget tab on the position. If the employee is not TRS-eligible or is retired and the report reflects otherwise, cancel the process and change the TRS Status on the Budget tab for the position.

Primary Position

Supplement Position

Messages similar to the below are displayed if the current year position was updated and the next year position was not updated. If the new employee should be added to the next year PMIS, switch to the next year payroll frequency and add the new employee to the position.