TSDS Best Practices for Terminated Employee Records
Created: 09/02/2025
Reviewed: 10/10/2025
Revised: 10/10/2025
This guide outlines best practices for terminating employee records in ASCENDER for TSDS reporting. The steps are listed in sequential order and must be completed in the order shown.
Use this document as a reference in conjunction with the TSDS PEIMS Fall Submission Data for Business document when terminating employees.
* A red asterisk indicates that field should be completed only if it is applicable.
I. Personnel
1. Personnel > Maintenance > Employment Info
Complete the following:
- Termination Date
- Extract for TSDS - Select if the Termination Date is in the past (prior to the current date) and the data should be included in the TSDS extract.
- Termination Reason
- *Auxiliary Role ID End Date
- *Paraprofessional Certification End Date
2. Personnel > Maintenance > Staff Demo > Responsibility
Complete the following:
- End Date
3. Personnel > Maintenance > TSDS Days Employed Set
Complete the following:
- End Date
II. Payroll
1. Payroll > Maintenance > Staff Job/Pay Data > Pay Info
Complete the following:
- *Extra Duty Pay
Other recommended:
- Extra Duty/Business Allowance Remain Pymts
2. Payroll > Maintenance > Staff Job/Pay Data > Job Info
Do not change the Remaining Pymts field on this tab. The Payoff Date determines the payoff. Modifying the remaining payments can negatively impact taxes and TRS.
Complete the following:
- Contract Total (est annual $ for hourly)
- Contract End Date
- # of Days Empld
Other recommended:
- Contract Balance
- Payoff Date
3. Payroll > Maintenance > Staff Job/Pay Data > Distributions
Complete the following:
- Adjust Contract Totals (if necessary)
4. Payroll > Maintenance > Staff Job/Pay Data > Deductions
Complete the following:
- Adjust Remain Pymts (if necessary)