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academy:tsds_bestpractices_termemployees
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TSDS Best Practices for Terminated Employee Records
This guide provides best practices for terminated employee records in ASCENDER for TSDS reporting. The steps are presented in sequential order, so it is important to complete them as listed. Use this document as a reference when adding new employees specifically for TSDS reporting purposes.
* A red asterisk indicates that field should be completed only if it is applicable.
I. Personnel
1. Personnel > Maintenance > Staff Demo > Responsibility
Complete the following:
- End Date
2. Personnel > Maintenance > Employment Info
Complete the following:
- Termination Date
- Extract for TSDS
- Termination Reason
- *Auxiliary Role ID End Date
- *Paraprofessional Certification End Date
3. Personnel > Maintenance > TSDS Days Employed Set
Complete the following:
- End Date
II. Payroll
1. Payroll > Maintenance > Staff Job/Pay Data > Pay Info
Complete the following:
- *Extra Duty Pay
Other recommended:
- Extra Duty/Business Allowance Remain Pymts
2. Payroll > Maintenance > Staff Job/Pay Data > Job Info
Do not change the Remaining Pymts field on this tab. The Payoff Date determines the payoff. Modifying the remaining payments can negatively impact taxes and TRS.
Complete the following:
- Contract Total (est annual $ for hourly)
- Contract End Date
- # of Days Empld
Other recommended:
- Contract Balance
- Payoff Date
3. Payroll > Maintenance > Staff Job/Pay Data > Distributions
Complete the following:
- Adjust Contract Totals (if necessary)
4. Payroll > Maintenance > Staff Job/Pay Data > Deductions
Complete the following:
- Adjust Remain Pymts (if necessary)
academy/tsds_bestpractices_termemployees.1756841786.txt.gz · Last modified: 2025/09/02 19:36 by emoreno