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finance:maintenance:pendingpayables [2019/12/06 21:24] – emorenofinance:maintenance:pendingpayables [2022/11/29 17:09] (current) – emoreno
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 VCV To view Purchasing pending payable transactions on this page, **Create Receiving Payables**  must be selected on the District Administration > Options > Purchasing/Warehouse page.  VCV To view Purchasing pending payable transactions on this page, **Create Receiving Payables**  must be selected on the District Administration > Options > Purchasing/Warehouse page. 
  
-  * If **Use Commodity Codes in Finance Payables** is selected on the [[https://tcc-help.net/txeis/districtadmin/doku.php/options/purchasingoptions/currentyear|District Administration > Options > Purchasing/Warehouse]] page:+  * If **Use Commodity Codes in Finance Payables** is selected on the [[https://help.ascendertx.com/districtadmin/doku.php/options/purchasingoptions/currentyear|District Administration > Options > Purchasing/Warehouse]] page:
     * The **Actual Cost** field can be modified.     * The **Actual Cost** field can be modified.
     * The **Net Expend Amt** field cannot be modified.      * The **Net Expend Amt** field cannot be modified. 
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     * The **Net Expend Amt** field can be modified.      * The **Net Expend Amt** field can be modified. 
     * The **Freight Amt** field cannot be modified.      * The **Freight Amt** field cannot be modified. 
 +
 +**Note**: The **EFT** and **Separate Check** checkboxes are not displayed for purchase orders that were created using a credit card code since the payment goes to the credit card company and not the vendor. 
 </WRAP> </WRAP>
  
-A list of all available Purchasing and Warehouse pending payable transactions from the logged on file ID is displayed. +A list of all available Purchasing and Warehouse pending payable transactions from the logged-on file ID is displayed. 
  
 ====Retrieve and select a transaction:==== ====Retrieve and select a transaction:====
  
-Use one of the following fields to narrow the list of items. +VCV Use one of the following fields to narrow the list of items. 
  
 ^Field^Description^ ^Field^Description^
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   * **Whse Cd** - warehouse code    * **Whse Cd** - warehouse code 
   * **Originator** - name of the person who originated the transaction    * **Originator** - name of the person who originated the transaction 
 +  * {{:images:paper_icon.jpg|Paper Icon}} - Displays if the purchase order has documents attached. 
  
 ++++Bundled Requisition/PO Notes|{{page>general:finance:maintenance:pendingpayables:bundledrequisitions&inline}}++++ ++++Bundled Requisition/PO Notes|{{page>general:finance:maintenance:pendingpayables:bundledrequisitions&inline}}++++
  
-VCV Click {{:images:mag_edit.gif|Spyglass Icon}} to select a transaction. The purchase order details are displayed. +VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to select a transaction. The purchase order details are displayed. 
  
 In the upper section, the following fields are displayed but cannot be modified. In the upper section, the following fields are displayed but cannot be modified.
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 ====Create a check transaction:==== ====Create a check transaction:====
  
-Complete the following fields for the transaction: +VCV Complete the following fields for the transaction: 
  
-^Reason|The reason is automatically populated from the purchase order; however, it can be modified. The field can be a maximum of 30 characters.|+^Reason|The reason is automatically populated from the purchase order; however, it can be modified. This field can be a maximum of 30 characters.|
 ^Invoice Date|Type the date of the invoice being paid by the transaction. Or, select a date from the calendar.| ^Invoice Date|Type the date of the invoice being paid by the transaction. Or, select a date from the calendar.|
-^Invoice Nbr|Type the invoice number being paid by the transaction.|+^Invoice Nbr|Type the invoice number being paid by the transaction. This field can be a maximum of 15 characters.|
 ^Due Date|Type the due date in the MMDDYYYY format.| ^Due Date|Type the due date in the MMDDYYYY format.|
 ^EFT|{{page>general:finance_eft}}| ^EFT|{{page>general:finance_eft}}|
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   OR   OR
      
-VCV Click **Submit/Stay** to create the check transaction. The pending payable transaction is not automatically deleted but instead, a submit date is added to the record. The submit date is used to indicate that the pending payable transaction is completed but has not been deleted from the table. Click **Delete** to delete the pending payable transaction. +VCV Click **Submit/Stay** to create the check transaction. The pending payable transaction is not automatically deleted but instead, a submit date is added to the record and you remain on the PO details page. The submit date is used to indicate that the pending payable transaction is completed but has not been deleted from the table.  
-  * After you click **Submit/Stay**, the Document Attachments functionality becomes available and the **Inv Documents** button is displayed allowing you to upload documents. The Document Attachments functionality is not available for bundled requisitions.+ 
 +VCV Click **Delete** to delete the pending payable transaction. 
 + 
 +After you click **Submit/Stay**, the Document Attachments functionality becomes available and the **Inv Documents** button is displayed allowing you to upload documents.  
 + 
 +  * There is a 10MB maximum upload size.  
 +  * The Document Attachments functionality is not available for bundled requisitions.
  
  
-These actions do not affect the general ledger. You can view the check transactions on the [[finance:maintenance:postings:checkprocessingpurchaseorder|Finance > Maintenance > Postings > Check Processing - PO]] tab or go directly to the [[finance:maintenance:checkprocessing:printchecks|Finance > Maintenance > Check Processing > Print Checks]] tab for processing. +These actions do not affect the general ledger. You can view or edit the pending payable transactions on the [[finance:maintenance:postings:checkprocessingpurchaseorder|Finance > Maintenance > Postings > Check Processing - PO]] tab or go directly to the [[finance:maintenance:checkprocessing:printchecks|Finance > Maintenance > Check Processing > Print Checks]] tab for processing. 
  
  
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 ====Other functions and features:==== ====Other functions and features:====
  
-^Return|Click to return to the Pending Payables page.| +^Cancel|Click to return to the main Pending Payables page.| 
-^Delete|Click to delete a transaction.|+^Delete|Click to delete a pending payable transaction.| 
 +^Inv Documents|[[general:document_attachments|View or attach supporting documentation.]]| 
 +^Req Documents|This button is displayed if the purchase order has existing document attachments. It provides read-only access to the Document Attachment functionality and is not available for bundled requisitions.\\  \\  Click to view the documents.|
  
  
finance/maintenance/pendingpayables.1575667452.txt.gz · Last modified: 2019/12/06 16:24 (external edit)

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