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general:1094_air_file

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general:1094_air_file [2019/12/13 20:28] – emorenogeneral:1094_air_file [2021/12/01 15:41] (current) – emoreno
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-\\  **IMPORTANT**: Before proceeding with this step, be sure that the following prerequisites are completed: +====Create 1095 (B or C) AIR file====
  
-VCV Download the current year schemas from IRS.gov. +Depending on the form type (1095-B or 1095-C), use the [[personnel:reports:payrollinformationreports:1095bforms 
 +|Personnel > Reports > Payroll Information Reports > HRS5250 - 1095-B Forms]] or [[personnel:reports:payrollinformationreports:1095cforms 
 +|HRS5255 - 1095-C Forms]] reports to create the Affordable Care Act Information Returns (AIR) files. 
  
-VCV Create folders in My Documents>ACA>Schemas>(current year) and copy the IRS download to this folder. Unzip the file to the (current year) folder. The following folders are created:  
-  * ACA AIR-IEP ...> ACA AIR...>MSG 
-  * ACA AIR-IEP ...> ACA AIR...>COMMON 
-  * ACA AIR-IEP ...> ACA AIR...>EXT 
  
-<div indent> +Below is an example of creating an AIR file using the 1095-C Forms report.
-When XML files are created in the steps below, they are saved to the MSG folder. +
-</div>+
  
-VCV If you do not have a copy of the ALTOVA software to validate the XML files, open %%Notepad++%% Plugins>Plugin Manager and install XML Tools.+<WRAP Box>**Note**: The TCC is no longer validated during the creation of ACA files</WRAP>
  
----- +{{:general:process1095forms_hrs5255airfiles.jpg|HRS5250 Create AIR File Report Parameters}}
-<div head2>Create the AIR File  +
-</div>+
  
-Depending on the form type (1095-B or 1095-C), use the [[humanresources:reports:hrreports:quarterlyannualreports:1095bforms|Human Resources > Reports > HR Reports > Quarterly/Annual Reports > 1095-B Forms]] or [[humanresources:reports:hrreports:quarterlyannualreports:1095cforms|1095-C Forms]] report to create the Affordable Care Act Information Returns (AIR) file. +The ACA AIR Error Report is displayed along with a File Download Success message and two dialog boxes allowing you to download and save the two separate XML files.
  
 +{{:general:process1095forms_filedownloadbox.jpg|1095 File Download Box}}
  
-Below is an example of creating an AIR file using the 1095-B Forms report.+**Form file**: 
  
-{{:academy:business:overview_guide:hrs5250_create_air_file_report_parameters.jpg|HRS5250 Create AIR File Report Parameters}}+{{:general:1095_form_file.png|1095 Form File}}
  
-The ACA AIR Error Report is displayed along with a File Download Success message and two dialog boxes allowing you to save the XML files.+**Manifest file**:
  
-VCV Save the Manifest file in the current tax year schema MSG folder. +{{:general:1095_manifest_file.png|1095 Manifest File }}
  
  
-<WRAP Box>**Note**: All previous and current year Manifest files are saved to the current year schema MSG folder. 
-</WRAP> 
- 
- 
-VCV Go to My Documents>ACA>Schemas>(current year)>ACA AIR-IEP...>ACA AIR...>MSG folder to view the XML files. 
- 
-VCV Open the 1095-B Manifest XML file with ALTOVA or %%Notepad++%%. 
- 
-VCV ALTOVA automatically validates when the file opens; however, you can manually validate the file.  
- 
-{{:general:altova_software_validation.jpg|Altova Software Validation}} 
- 
-VCV %%Notepad++%% automatically validates only the first file that is opened. Each subsequent file needs to be manually validated. See image below.   
- 
-{{:general:notepad_validation.jpg|AIR File Notepad Validation}} 
- 
-VCV Close XML file 
general/1094_air_file.1576268909.txt.gz · Last modified: 2019/12/13 15:28 (external edit)

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