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general:augustaccrualshomepage:creategeneraljournal

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general:augustaccrualshomepage:creategeneraljournal [2022/05/24 19:18] – emorenogeneral:augustaccrualshomepage:creategeneraljournal [2025/06/02 14:13] (current) – emoreno
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 The Create General Journal tab is a display-only grid of previous pay runs that have not been interfaced to Finance. The Create General Journal tab is a display-only grid of previous pay runs that have not been interfaced to Finance.
  
-The totals of all your funds added together MUST equal your previous reports (EOY Accrual Information, EOY Accrual Distribution by Account Code and EOY Accrual Distribution by Alpha).+The totals of all your funds added together MUST equal your reports (EOY Accrual Information, EOY Accrual Distribution by Account Code and EOY Accrual Distribution by Alpha) from Step 4 .
  
-The final journal should display all employees included in the accrual calculations. +The final journal should display all employees included in the EOY Payroll accrual calculations. 
  
-Only one row of data (with the accrual date (08-31-20XX) from the Run Calculations tab) should be displayed in the grid. +Only one row of data (with the accrual date (typically August 31st) from the Run Calculations tab) should be displayed in the grid. 
    
 <WRAP box>**Note**: If multiple rows are displayed after all tables are completed and all information is verified, **it is recommended** that you run the **Clear EOY Accrual Data Only Next Year** option on the [[payroll:nextyear:copycyrtablestonyr:clearnextyeartables|Payroll > Next Year > Copy CYR Tables to NYR > Clear Next Year Tables]] tab (in the current file ID). This process clears all calculations on the Create General Journal tab except the accrual table information. After performing this process, run the calculations again and review the reports for accuracy before continuing. <WRAP box>**Note**: If multiple rows are displayed after all tables are completed and all information is verified, **it is recommended** that you run the **Clear EOY Accrual Data Only Next Year** option on the [[payroll:nextyear:copycyrtablestonyr:clearnextyeartables|Payroll > Next Year > Copy CYR Tables to NYR > Clear Next Year Tables]] tab (in the current file ID). This process clears all calculations on the Create General Journal tab except the accrual table information. After performing this process, run the calculations again and review the reports for accuracy before continuing.
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 VCV In the **File ID** field, select C for the current file ID.  VCV In the **File ID** field, select C for the current file ID. 
  
-VCV In the **JV Number** field, type a jv number such as AUGACC or EOYACC. +VCV In the **JV Number** field, type a JV number such as AUGACC or EOYACC. 
  
-VCV Select the data row. +VCV Select a data row. 
  
 VCV Click **Execute**. The EOY Accrual General Journal Transactions report is displayed. VCV Click **Execute**. The EOY Accrual General Journal Transactions report is displayed.
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 <div indent> <div indent>
-If no changes are necessary, print the report and then click **Save as Pending**. The following message is displayed.+If no changes are necessary, **it is recommended** that you print or save this report for your records, and then click **Save as Pending**. The following message is displayed.
 </div> </div>
  
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 </div> </div>
                                  
-VCV Click **OK**. After this step is successfully completed, the data row is cleared from the Create General Journal tab and the general journal information is saved to the Interface to Finance tab.+VCV Click **OK**. After this step is completed successfully, the data row is cleared from the Create General Journal tab and the general journal information is saved to the Interface to Finance tab.
  
-<WRAP Box> **Note**: If changes are necessary after reviewing the general journal, return to step 1 of the Accrual Process to add or extract the new job or start date to the accrual table, and then proceed with the remaining steps to repeat the process. If you start over, be sure to perform the **Delete Pending** option on the Interface to Finance tab.\\  \\  Verify the totals of each report. Correct all errors, clear the EOY accrual data only, run the accrual calculations again, and generate the reports to verify the corrections.+<WRAP Box> **Notes**:  
 +  * If changes are necessary after reviewing the general journal, return to Step 1 of the Accrual Process to add or extract the new job or start date to the accrual table, and then proceed with the remaining steps to repeat the process. If you start over, be sure to perform the **Delete Pending** option on the Interface to Finance tab. 
 +  * Verify the totals of each report and correct all errors. 
 +  * Use the [[payroll:nextyear:copycyrtablestonyr:clearnextyeartables 
 +|Payroll > Next Year > Copy CYR Tables to NYR > Clear Next Year Tables]] page, select **Clear EOY Accrual Data Only** (do not move any tables), and click **Execute** to clear only the EOY accrual data. 
 +  * Run accrual calculations again and generate reports to verify the corrections.
 </WRAP> </WRAP>
  
general/augustaccrualshomepage/creategeneraljournal.1653419885.txt.gz · Last modified: 2022/05/24 14:18 (external edit)

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