1. Create a requisition in Purchasing

Purchasing > Maintenance > Create/Modify Requisition

❏ Create a requisition.

• In the Credit Card Code field, press the SPACEBAR to view a list of credit card codes tied to your user profile. Select the appropriate credit card code.

Soft encumbrance:

Post the payable transaction:

Finance > Maintenance > Credit Card > Posting - PO Tab

❏ After the requisition is approved, retrieve the PO to post or create the payable transaction (credit card transaction).

• The contra account is the credit card account from the credit card table even though it is different from the purchasing fund. This means that due to/due from accounts will be created to complete the accounting transactions.

Encumbrance liquidation:

Expenditure:

2. Create a PO in Finance

Finance > Maintenance > Postings > Purchase Order

❏ Create a PO; however, in this case, the payable will be entered as a credit card transaction.

Encumbrance:

Post the payable transaction:

Finance > Maintenance > Credit Card > Posting - PO

❏ Retrieve the PO to post the payable transaction (credit card transaction). Since this transaction was created without selecting a credit card code, a message is displayed as a reminder. On this tab, a credit card transaction is entered similarly to the Finance > Maintenance > Postings > Check Processing - PO tab.

• In the Type field, select the type of credit card transaction (Purchase or Return).
• In the Credit Card Code field, select the credit card code for the card used.

Encumbrance liquidation:

Expenditure:

3. Create a credit card PA in Finance

Finance > Maintenance > Credit Card > Posting - PA

❏ If a PO was not created, a credit card transaction can be posted as a PA.

Expenditure: