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general:ccprocess_setupcccodes
Set up credit card codes
Finance > Tables > Credit Card Codes
Establish a list of credit card codes to be used by the local education agency (LEA). The credit card code table is necessary to complete credit card functions in Finance, Purchasing, and District Administration.
Multiple credit cards can be set up for a credit card company. The account code must be a liability account (2XXX). A different account code can be used for each credit card to make it easier to verify transactions if the credit card statement does not reconcile to the transactions in ASCENDER. This account should be different from previously used liability accounts.
Notes:
- Credit card codes can be assigned to individual users on the District Administration > Maintenance > User Profiles > Purchasing Credit Cards tab.
- All credit card account code components must exist on the Finance > Tables > Account Codes page.
- The contra account is the credit card account from the credit card table even though it is different from the purchasing fund. This means that due to/due from accounts will be created to complete the accounting transactions.
❏ Click +Add to add a row.
| Credit Card Code | Type a unique user-defined credit card code. The field can be a maximum of six alphanumeric characters. It is helpful to use the last 4 digits of the credit card. |
|---|---|
| Description | Type a user-defined credit card description. The field can be a maximum of 30 alphanumeric characters. It is helpful to use the name of the credit card. |
| Vendor Nbr |
Type an active vendor number, if known. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor number. The vendor number must exist on the Maintenance > Vendor Information page. The Vendor Name field is automatically populated with the vendor name.
Note: The vendor number represents the credit card company (e.g., Bank of America). |
| Vendor Name |
Type the vendor name, if known. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor name. Only existing active vendors are displayed in the drop-down list. The Vendor Number field is automatically populated with the vendor number.
If the vendor name is not known, click Note: The vendor name represents the credit card company (e.g., Bank of America). |
| Account Code |
Type the 20-digit account code of the payable account. The object code must be a class 2XXX account. All account code components must exist on the Finance > Tables > Account Code page. Note: You can use one account for all credit cards or set up a separate account for each credit card. The account code is divided into the following components:
Fund
|
| Active | Select to allow the use of the credit card code in Purchasing. The field is selected by default; however, you can clear the field to restrict the use of the credit card code in Purchasing. |
❏ Click Save.
general/ccprocess_setupcccodes.txt · Last modified: 2023/05/03 13:54 by emoreno