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general:eoyaccruals_juneyearendschools:step7
Run a general ledger inquiry
Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary
Run an inquiry on the 216X and 221X accounts from Finance and compare the balances to the Payroll > Reports > Year To Date Reports > HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
This inquiry can also be run in Purchasing.
If there is a difference in any of the funds, a journal entry needs to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Compare the HRS3550 report totals to the General Ledger Inquiry reports.
| General Ledger Inquiry Report | School YTD Report | Expenditure Object Code |
| 216X | Accrued Pay | 6119 or 6129 |
| 221X.11 | Accrued Federal Deposit | 6146 |
| 221X.12 | Accrued Federal Care | 6146 |
| 221X.14 | FICA/Medicare Accrued | 6141 |
| 221X.15 | Unemployment Accrued | 6145 |
| 221X.16 | Emplr Health Insurance Accrued + TEA Health Ins Accrued | 6142 |
| 221X.17 | Emplr 457 Accrued | 6149 |
| 221X.18 | Emplr Annuity Accrued | 6149 |
| 221X.19 | Emplr TRS Care Accrued | 6146 |
| 221X.20 | Emplr Dependent Care Accrued | 6149 |
| 221X.22 | Emplr Misc Ded Contrib Accrued | 6149 |
Review the following example entry:
| Account Code | Debit | Credit |
|---|---|---|
| 211-00-2161-00-000-X-00-000 | $11,656.55 | |
| 211-11-6119-00-001-X-11-000 | $11,656.55 |
This is the difference between the two amounts. The entry has to make the general ledger match the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
If there is a difference in any of the funds such as in the example shown below, a journal entry will need to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Review the following example entry:
Note: Be sure to keep a clean final copy of both of the HRS3550 reports for the auditor. These reports cannot be recreated after the July and August payrolls are processed.
general/eoyaccruals_juneyearendschools/step7.txt · Last modified: 2024/06/20 12:48 by emoreno