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general:eoyaccruals_juneyearendschools:step7

Run a general ledger inquiry

Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary

Run an inquiry on the 216X and 221X accounts from Finance and compare the balances to the Payroll > Reports > Year To Date Reports > HRS3550 - School YTD Accrual Payroll Account Distribution Journal.

This inquiry can also be run in Purchasing.

General Ledger Account Summary

School YTD Accrual Payroll Account Distribution Journal

If there is a difference in any of the funds, a journal entry needs to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.

Compare the HRS3550 report totals to the General Ledger Inquiry reports.

General Ledger Inquiry ReportSchool YTD ReportExpenditure Object Code
216XAccrued Pay6119 or 6129
221X.11Accrued Federal Deposit6146
221X.12Accrued Federal Care6146
221X.14FICA/Medicare Accrued6141
221X.15Unemployment Accrued6145
221X.16Emplr Health Insurance Accrued + TEA Health Ins Accrued6142
221X.17Emplr 457 Accrued6149
221X.18Emplr Annuity Accrued6149
221X.19Emplr TRS Care Accrued6146
221X.20Emplr Dependent Care Accrued6149
221X.22Emplr Misc Ded Contrib Accrued6149

Review the following example entry:

Account CodeDebitCredit
199-00-2161-00-000-X-00-000 $2,696.98
199-11-6119-00-001-X-11-000$2,696.98

This is the difference between the two amounts. The entry has to make the general ledger match the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.

General Ledger Account Summary

School YTD Accrual Payroll Account Distribution Journal

If there is a difference in any of the funds such as in the example shown below, a journal entry will need to be made to balance the general ledger to the HRS3550 - School YTD Accrual Payroll Account Distribution Journal.
Review the following example entry:

General Journal Entry Example

Note: Be sure to keep a clean final copy of both of the HRS3550 reports for the auditor. These reports cannot be recreated after the July and August payrolls are processed.

general/eoyaccruals_juneyearendschools/step7.txt · Last modified: 2024/05/24 20:38 by emoreno